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Use of Technology in the Office

Use of Technology in the Office

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Use of Technology in the Office

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  1. Use of Technology in the Office

  2. Technology - Basics • Computers • Desktop • Server w/backup • Laptop • Wi-Fi • Ethernet • Cell Phones • BlackBerry • iPhone • Windows Mobile • G1 (Google)

  3. Basics - continued • Phone System • VoIP • Copier • Printer • Fax • Video-Teleconferencing Equipment • Classroom Inter-active Devices • All kinds of internet capabilities • Webinars, etc

  4. Technology - Networks • Local Area Network (LAN) • Intranet – Wired and Wireless • Shared Files • Data Bases • Wide Area Network (WAN) • Internet • Website • VPN – Virtual Private Network • Access to office files from anywhere with an internet connection

  5. Technology – Software Minimum: • Microsoft Office Suite • Word • Excel • PowerPoint • Publisher • Access • Outlook • Adobe Acrobat (Writer/Reader) • Accounting Software • Other…

  6. Software - Outlook • Email • Distribution list • “Email Etiquette” • Does the contractor have an email address for business and/or personal emails? • Directory? • BlackBerry – Windows Mobile – iPhone…

  7. Outlook - Calendar • Appointments - One time and Recurring • Reminder – Set for the amount of time necessary to get there! • Color coded - Categories? • Meeting Invitations! • Also - Put information in the body of the text of the invitation • Also - Follow-up with hard copy? • Also - Follow-up with phone call? • Reality - “There is No Let-up on Follow-up!”

  8. Outlook – Calendar continued • Shared! • Microsoft Exchange Server • On-site or hosted off-site service • Set permissions • Color Code Categories? • Public! • Website • Newsletter

  9. Technology - Classroom • Training/Seminars • Projection Equipment • DLP/LCD etc. • Electronic Whiteboard • Electronic Overhead Projectors through a computer • LCD/Plasma Flat Screen Monitors • Sound System • Fixed • Portable • Interactive Classroom Devices

  10. Discussion/Additional Information