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Fall 2008 University Initiatives Update at Clemson University

Discover the latest updates and initiatives at Clemson University for Fall 2008 including international recruiting, distance learning, SecondLife recruitment fair, and more. Stay informed on program developments and collaborations within the university.

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Fall 2008 University Initiatives Update at Clemson University

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  1. Fall 2008

  2. Agenda • Initiatives Update F. Felder, S. Williams, B. Ferrell, J. Witte • Crisis Management Team Update Rusty Guill, Raquel Contreras • Admissions Update Tristam Aldridge • IT/ OnBase/ CollegeNet Brian Cass • Graduate Coordinator Issues Bruce Rafert • Discussion and Action Items Bruce Rafert Clemson University Fall 2008

  3. Initiatives UpdateFrankie Felder Clemson University Fall 2008

  4. Initiatives UpdateSean Williams • English as A Second Language • Program website review • Fellowship database • University branding and integrated marketing Clemson University Fall 2008

  5. Initiatives UpdateBill Ferrell Clemson University Fall 2008

  6. Update on two initiatives we introduced last year. • International Recruiting • Distance Learning

  7. We had two specific targets for international recruiting. • Identify demand for new international Ph.D. students by department • Supply and demand planning • Help the Ambassadors program • Recruit new students • Countries that provide full funding

  8. Demand for new Ph.D. students • Started with programs that graduate the most international Ph.D. students and most per TT • Sent an informal questionnaire • Capacity • # they would fully fund if students were the very best • # they would admit if funded by their government but GRE and/or TOEFL were below “normal” • Assumed that they were screened within their home country • Data aggregated and we’re working with the departments who expressed interest • Trying to operate within their targets and constraints

  9. Recruiting new fully funded students • Mexico • Conacyt funding for both “traditional” students and existing faculty members • Hopefully an agreement will be signed by mid-November • Opportunity for Clemson students to get a Master’s degree in Mexico • Thailand • I would like your help to identify all former Clemson students in Thailand • If you want these kids, it takes a lot of “hand holding” • Saudi Arabia and Libya • Sean is leading this effort through ELS • IE is testing some other options (by accident) • One Kaddafi scholar, one Saudi funded by his university and one Saudi military officer

  10. Our test case with one type of distance education is under way. • Focus on working professionals in the capital projects business • Required a new degree • Asynchronous delivery • Echo 360 course capture software and “studio” in place and functional (most of the time) • Special topics course being delivered this semester with reasonably good results and feedback from students

  11. If your department is interested, I know some of the key activities required for execution. • New programs are a pain in the rear end but are necessary in some cases • Takes about a year if everything goes smoothly • For us, partnering was critical • With an industry group • With colleagues in Civil and Management • With colleagues at VPI&SU and U of Newcastle • The hardware and software are not very expensive but still a bit flakey • CCIT support is still not what I personally would like • “Managing” the program takes time

  12. If you are not engaged in any of the things I’m doing and would like to be, just let me know. • Programs that graduate a number of international Ph.D. students and want to play • Can fully fund excellent students (~$20K) • Have capacity and willingness to admit fully funded Ph.D. students who were vetted within their country but have low GRE and/or TOEFL • Want to know more about our distance education program

  13. Initiatives UpdateJames Witte Clemson University Fall 2008

  14. Initiatives begun this fall • Graduate student recruitment fair in SecondLife. • Coordinate and expand graduate education efforts in Greenville.

  15. What is SecondLife? July 2007

  16. 1) Why a Graduate student recruitment fair in SecondLife? • Explore new ways to get graduate school information to prospective students. • Contribute to the Graduate School’s reputation for creativity and innovation. • Develop a stronger Graduate School presence in SecondLife. • Ultimately consider how virtual worlds and other immersive learning environments can contribute to graduate education more broadly.

  17. 2) Coordinate and expand graduate education efforts in Greenville Currently graduate education takes place at a variety of locations: the Renaissance Center (and perhaps another BBS facility in Greenville) CU-ICAR and the University Center of Greenville (UCG). Initial focus on UCG, which Dr. Fred Baus, UCG President/CEO envisions as “… an education mall with USC-Upstate as the undergraduate anchor and Clemson as the graduate anchor.” July 2007

  18. Current Graduate Programs at UCG

  19. What happens at UCG will only be part of the graduate education and research activities in Greenville as there will be “signature” activities that take place downtown, at GHS or at ICAR. • But UCG can provide an appropriate space for a variety of “backroom operations” that don’t require “premium space” that may be limited and/or expensive.

  20. Three programs have the largest presence at the UCG (nursing, education and business).  As these programs have a “distance education” feel to them, UCG may also be the logical organizational and physical home for the activities related to immersive learning environments. • There are a variety of human subjects related projects in all collegesthat could make use of office and observation space at UCG and work with human subjects that are “more real” than the typical undergraduate research subject.  • CCIT currently assessing IT issues at UCG and how to correct these.

  21. Relationship of these initiatives to broader Graduate School goals • Graduate student recruitment fair in SecondLife • Efforts to establish Clemson as the world leader in research on and use of virtual worlds and immersive learning environments at the graduate level • Coordinate and expand graduate education efforts in Greenville • Efforts to expand the market for high quality graduate education beyond a single geographic location.

  22. Graduate program participation in initiatives • Graduate student recruitment fair in SecondLife. • Need to know if your program would like to participate (room for several more). • Coordinate and expand graduate education efforts in Greenville. • What opportunities do you see for your program in Greenville, especially at the UCG.

  23. Crisis Management UpdateRusty Guill, Raquel Contreras Clemson University Fall 2008

  24. Admissions UpdateTristam Aldridge Clemson University Fall 2008

  25. Overview • Round Table Meetings • Update on Admissions Information • Location, mailing address, policies • Technology update

  26. Round Table Meetings • New Program Coordinators/Administrative Assistants • Monday, October 13, 2008 in E-304 Martin Hall (9:00-11:00 AM)

  27. Round Table Meetings General Meetings (Program Coordinators/Admin Assistants) E-304 Martin Hall 9-11 AM E-304 Martin Hall 2:30-4:30 PM E-304 Martin Hall 9-11 AM E-304 Martin Hall 9-11 AM • CES: Tues. 10/14/08 • CAFLS: Thur. 10/14/08 • HEHD/AAH: Fri. 10/17/08 • BBS/ Interdisciplinary Mon. 10/20/08

  28. New Location & Mailing Address • Graduate Admissions Office (Physical address) • Domestic: E-209 Martin Hall • International: E-106 Martin Hall • Mailing Address: • E-209 Martin Hall • Clemson, South Carolina 29634 • *Please make changes accordingly.

  29. New Admission Policies • Complete Graduate Admissions policies and procedures are now published entirely online at  http://gradspace.editme.com/admissionsindex • No longer in traditional paperback Catalog • Information in catalog directs to Web version

  30. New Admission Policies • Application fees • $65 US/PR applications • $75 International applications • $55 Non-degree applications • Please make changes to WebPages, brochures, letters, flyers and other promotional materials to reflect new application fee amounts.

  31. New Admission Policies • Application fee waivers • All application fee waivers beginning with “G06” or “G07” have been deactivated • “Free” application fee waivers are no longer available • Application fee waivers are available for purchase • Requests for fee waivers should be submitted to Lindsey Mahaffey (combs2@clemson.edu or 656-3195) • Department will be billed via IDO.

  32. New Admission Policies • Change in Admission Classifications • The provisional admission classification is no longer available • Students are considered “fully admitted” • Programs previously requiring “provisions” may still do so; however,

  33. New Admission Policies • Change in Admission Classifications • Sole responsibility of the department to communicate and track to ensure compliance • These “provisions” required by the program will NOT be specified on the student’s official acceptance letter issued by the Graduate School

  34. New Admission Policies • International English Language Testing System (IELTS) • Webinar October 23, 2008 1:00 PM • Webinar October 29, 2008 3:00 PM • Please RSVP (saldrid@clemson.edu) • Information regarding the exam • www.ielts.org

  35. Technologically Driven Problems • We have problems individually stemming from: • CollegeNet • OnBase • Mainframe • We have problems resulting from the interface between CollegeNet, OnBase and the Mainframe.

  36. Technologically Driven Problems CollegeNet Admissions/Graduate School IT Staff Academic Departments EA & CCIT Problems OnBase

  37. Pursuing Solutions • OnBase/Hyland/KeyMark • Upgrade to 7.2 • Initiated high level discussions • Resulted in delivery of specs and solicitation of demo • KeyMark delivering immediately on several items

  38. Pursuing Solutions • CollegeNet • Contractual review/admonishment • Delivered 23 page document detailing complications • Resulted in face-to-face meetings to ID solutions • Pilot project

  39. Pursuing Solutions Problem Solution Pilot project: CM allows for record creation with first and last name only. Purchased CD’s from ETS containing every score being requested—receive weekly Pilot project: Designing the CM to use for workflow successfully integrates Pilot project: Building user-defined reports • No way to effectively manage orphan documents (create record in the absence of an application and appropriately match) • No way to effectively match test scores • No integration between contact management system and application management system • No dashboard or ease of report generation

  40. Pursuing Solutions Problem Solution Pilot Project: Online LOR’s will allow recommenders to submit attachments that will be connected to application Pilot Project: Uploaded and viewed in one system. • No way to upload LOR’s as MS Word/pdf files and attach to student’s application • No way to upload resumes/CV’s/portfolios and attach to student’s application • Will always have to print and manually scan into OnBase • Will always be a delay to access via OnBase to review

  41. Bottom Line • We are AGRESSIVELY pursuing solutions!

  42. Recruitment • Approximately 13,000 top prospects to start RY09 • Students specifically interested in your program • Possessing “A” averages • GRE score range Q & V (600-800) • Based upon each program’s 6 year average • Additional lists will be provided

  43. Recruitment • Recruitment plans/strategies based upon your goals • Establish and manage goals based upon historical performance • Regardless of criteria (gender, race, ethnicity, academic quality, location, undergraduate/graduate institution • Source of applications • Application cycle

  44. Recruitment • Recruitment plans/strategies based upon your goals, continued • Compare application deadlines, admission offers, funding, academic quality, etc. of the nation’s top programs/primary competitors in your discipline • Review characteristics of your applicants/admitted/enrolled students and identify recruitment opportunities

  45. Recruitment • Recruitment plans/strategies based upon your goals, continued • Review Web pages, marketing materials to ensure your message, the right message, is sent by the right messenger, to the right student

  46. Recruitment • Special populations • Fulbright Students • VEF • ELS students • Sean Williams • Thai Scholars/CONACYT-Mexican Students • Bill Ferrell/Bruce • Latin American students (Ambassador Program) • Bob Lippert/Bruce • Etc., etc.

  47. Grad Web and Tech UpdateBrian Cass Clemson University Fall 2008

  48. Grad Web & Tech Update • Keymark/Hyland OnBase Enhancements • Assistantship Report • Program Portal Pages • Videos • Google Analytics • Graduate School Wiki • Faculty Profile Committee Clemson University

  49. Keymark/Hyland OnBaseEnhancements • OnBase 7.2 - “Out of the box” new features • More browser compatibility • Custom queries available on web • Easier to install • ActiveX Controls Pre-installer • Pop-up blocker manager • Email Notifications • Now work as intended • Link-to-document from email Clemson University

  50. Graduate School Accomplishments2007-08 Clemson University Fall 2008

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