Working with Faculty: A Proposal Development Team

1. Working with Faculty:A Proposal Development Team Robert Porter, PhD GrantWinners Seminars Knoxville TN reporter@utk.edu INORMS 2014 Washington DC “Added Value of Grant Writing Services”

2. Research Administration:Way Back Post Award Pre Award

3. Research Administration:A While Back Pre Award Post Award Development

4. Research Administration:Now Post Award Pre Award Development

5. Research Development: A Leadership Challenge • Research Administration has traditionally been a “downstream” function • Competition is increasing; more schools look to research as a major strategic focus • More effort is needed “upstream” (more faculty writing more and better proposals) • Research Administrators as coaches, mentors, facilitators GOAL: To GROW the research enterprise!

6. A New National Group www.NORDP.org

7. NORDP • Formed in 2010 • Now has ~500 members • Sponsors robust annual conference • ListServe is valuable clearinghouse for best practices

8. Proposal Development Team Structure • Schedules PDT assignments • Prepares proposal development plans • Convenes and chairs meetings with PIs Team Leader (Project Manager) • Identifies Funding Opportunities • Sends targeted announcements to faculty • Maintains database of faculty expertise Information Specialist Training & Development • Conducts grant writing workshops • Manages limited submission reviews • Directs grant writing “boot camp” • Reviews proposal requirements • Edits draft materials from PIs • Provides “boiler plate” information Editor 1 (Scientific/Technical) • Reviews proposal requirements • Edits draft materials from PIs • Provides “boiler plate” information Editor 2 (Humanities/Soc Sci) • Designs visual illustrations for proposals • Assists PIs with poster designs • Prepares graphics for research office reports Graphics Specialist

9. Set Expectations

10. Success Rate with NSF CAREER Proposals 2010 - 2012 • Overall UTK CAREER record:  40 proposals, 12 funded, 1 pending • Success rate: 12/39 = 31% • CAREER workshop attendees: 76 attended, 18 proposals, 8 funded • Success rate: 8/18 = 44% • UTK faculty NOT attending workshops: 22 proposals, 4 funded, 1 pending • Success rate:  4/21 = 19%

11. The many roles of Proposal Development…

12. U Tennessee Grant Writing Institute Robert Porter, PhD Faculty Development Team University of Tennessee reporter@utk.edu

13. Institute Mission • Develop knowledge and skills related to grant writing - Workshop sessions - Partner with PDT • Engage the culture of sponsored research- Learn from experienced mentors - Interact with grant program officers Goal: Become active in sponsored research game!

14. Institute Methods • Grant writing workshops – May & June • Reading and writing assignments • Group discussion • Consultations with mentors • Writing: Draft – FDT critiques – rewriting • “Day in DC”: Meetings with program officers • Mock Review Panel (Mentors) • Submission of fully developed proposal – Fall/Winter

15. Institute Structure ORE Faculty Development Team Faculty participant Grad Student Mentor

16. Deliverables • Submission of well crafted, internally reviewed proposals to targeted grant programs