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Learning from an ePMA procurement exercise

Learning from an ePMA procurement exercise. Simon Mynes Director of Pharmacy Plymouth Hospitals NHS Trust. Time line. Project initiation – June’12 OBS development – June‘13 – Feb’14 PQQ issued – Jan 2014 Restricted to NHS catalogue suppliers Award of “tech fund” – In parallel

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Learning from an ePMA procurement exercise

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  1. Learning from an ePMA procurement exercise Simon Mynes Director of Pharmacy Plymouth Hospitals NHS Trust

  2. Time line • Project initiation – June’12 • OBS development – June‘13 – Feb’14 • PQQ issued – Jan 2014 • Restricted to NHS catalogue suppliers • Award of “tech fund” – In parallel • Evaluation – March 2014 • No supplier met all the essential criteria • Couldn’t really distinguish who was “best” for desirable criteria • Next steps – integrated PMS vs stand alone ePMA

  3. General points • Few reference sites across the UK • Few systems available • Be clear of the drivers • Safety, finance, operational benefits • Clarity of the overall scope of the project • ePMA vs MM system • Integration vs interfacing • e.g. Paeds, Critical care, theatres, OPD etc

  4. General points • What do you need from day 1 • Road map of development …….!!!! • Pressure introduced by the “tech fund” • Supplier capacity • Closed vs open dialogue process

  5. Project group • Define membership at outset and get buy in immediately. • Stability of group membership. • Size of wider reference / consultation group. • Maintain momentum during periods of low activity

  6. Specification GET IT RIGHT • Realistic / achievable vs inspirational • What do you need from day 1 • Development of OBS when not sure what is actually deliverable / available

  7. Evaluation • Closed vs open dialogue process • Speed vs developmental • Scoring system • Can it actually distinguish between systems • Define very carefully what is really essential • Weighting of criteria (dilution of having too many)

  8. Top 3 Points • Be clear of your vision / priorities • What are your must haves • Get the OBS right • Maintain focus / momentum of project group • Process for evaluation • Must be able to distinguish between suppliers

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