Swimming Upstream: Assessing the Library’s Role in Managing the River of Data on Campus

1. Swimming Upstream: Assessing the Library’s Role in Managing the River of Data on Campus Christie Peters | Science & Engineering Librarian Anita R. Dryden | Digital &Web Projects Fellow

2. Poll Everywhere Three ways to cast your vote Text Twitter Poll4.com

3. Forthcoming Article… Peters, Christie, and Anita Riley Dryden. “Assessing the academic library’s role in campus-wide research data management: A first step at the University of Houston.” Science & Technology Libraries 30(4): ?-?.

4. Question 1 Has your library formally assessed data management needs on your campus? • Yes, we have completed an assessment • Yes, we are currently conducting an assessment • No, but we would like to conduct an assessment • No, we have no plans to assess

5. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: Has your library formall assessed data m...

6. DATA: A Four-Letter Word??? Lack of Administrative Support Lack of Qualified Personnel Lack of Infrastructure Campus Relationships Faculty Relationships

7. Question 2 What is the biggest barrier for your library in providing data management support for your campus? • Lack of administrative support • Lack of qualified personnel • Lack of infrastructure • Faculty Relationships • Relationships with other campus units

8. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: What would be the biggest barrier for yo...

9. Overcoming DATA fear • Impending NSF Data Management Plan (DMP) requirements – Jan. 18, 2011 • Call for Tier One Project proposals within Liaison Services – Summer, 2010 • UH Plan for National Recognition How we did it at UH Libraries

10. Question 3 Is there a unit on your campus other than the library that is handling data management needs? • Yes, and it is collaborating with the library • Yes, but there is no collaboration with the library • No, the library is handling all data management support on campus • No, there is no effort on campus to address data management needs at this time

11. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: Is there a unit on your campus, other th...

12. Working with the Division of Research DOR was overworked and understaffed! DOR was eager to work with the library!!! DOR was concerned about being prepared to provide DMP expertise for researchers

13. How did the DOR help? The DOR provided the project team with a list of all NSF and NIH grant-funded projects for fiscal year 2010. • What were we looking for? • Large grants • Both individual & group projects • A wide cross-section of disciplines

14. Campus-wide Data Management Assessment A Pilot Study Who did we interview? • Targeted: PIs of 9 NSF & 5 NIH funded projects • Completed Interviews: PIs of 7 NSF & 3 NIH projects • Additional Interviews:1 Co-PI, 1 Post-Doc, 1 RA

15. Data Assessment Interview Table

16. Question 4 What type of data support services does your library offer now? • Data storage & preservation • Assistance selecting data for preservation • Assistance meeting funding agency requirements • Information about data management best practices • Assistance finding data management resources • Tools for sharing research data

17. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: What kind of data services does your lib...

18. UH – A Decentralized Campus An opportunity? • There is general confusion about what data support services are available on campus • The library is taking a leading role in assessing data management needs on campus

19. Question 5 Are you familiar with any of the following toolkits? • Purdue Data Curation Profile • http://www4.lib.purdue.edu/dcp • DCC/JISC Data Asset Framework • http://www.data-audit.eu/ • Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) • http://www.repositoryaudit.eu/ • Assessing Institutional Digital Assets (AIDA) • http://aida.jiscinvolve.org/wp/about-2/

20. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: Are you familiar with any of the followi...

21. Data Assessment Instrument • Instrument adapted from GA Tech • GA Tech instrument was adapted from JISC/DDC Data Asset Framework, version 1.8 • Minor tweaks for UH environment • 30 total questions

22. Interview Procedures Face-to-face interviews • Met with subject in location of their choosing • Provided paper copy of the instrument • Guides subject through questions & recorded responses • Subject encouraged to respond on their paper copy • Advised subjects to be candid in their responses • Avoided offering specific services or solutions • Compiled responses & team member notes

23. Question 6 What information do you feel is essential to understanding data needs? • General project information • Project and data lifecycles • Type and volume of data generated • Who manages the data • How data is organized • Whether/how data is shared

24. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: What information do you feel is essentia...

25. UH Instrument - Overview • Project Information • Data Lifecycle/Workflow • Data Characteristics • Data Management • Data Organization • Data Use

26. Project Information • Project • Title • Description • Status • Team members • Institutional affiliation • Departmental affiliation • Role

27. Data Lifecycle / Workflow • Describe any pre-collection data planning • Describe major project milestones / stages

28. Data Characteristics • What file formats does the project generate? • What is the expected approximate size of project data? • Describe the associations between particular formats and milestones / stages of project

29. Data Management • Who is responsible? • Where is the data stored? • What are your backup practices? • What is your storage duration? • Do you have a formal DMP in place?

30. Data Organization • How is the project data organized? • Do you use any specific metadata conventions? • Do you consider your methods of data organization sufficient for others in your field?

31. Data Use • Who has access to project data? • Who could potentially have access to this data? • How is project data shared? • If data is not shared, why?

32. Question 7 What type of data support services do you envision your library offering in the future? • Data storage & preservation • Assistance selecting data for preservation • Assistance meeting funding agency requirements • Information about data management best practices • Assistance finding data management resources • Tools for sharing research data

33. Don’t forget: You can copy-paste this slide into other presentations, and move or resize the poll. Poll: What type(s) of data support services wo...

34. Support for Data Management

35. Questions

36. Preliminary Findings • UH Campus Researchers are not currently looking for server space or data storage • What they do need… • Assistance with funding agency DMP requirements • Grant proposal process • Finding data-related services on campus • Publication Support • Targeted research assistance attendant to data management

37. Project Expansion • Establish a data working group within the library • Host a luncheon for campus facilities providing data services • Expand assessment • Science & Engineering • Regardless of funding agency • Social Sciences & Humanities • Involvement of SS & H Librarians • Data management information literacy