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GTAS A Trial Balance Reporting System

GTAS A Trial Balance Reporting System. Carolann Marker Director, Customer Relationship Management Division, GWA March 29, 2012. Agenda. Today’s topics Facts II Year end cancellations (USSGL 4350) Adjustments to Indefinite Authority (USSGL 4391) GTAS Trial Balance Reporting System

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GTAS A Trial Balance Reporting System

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  1. GTASA Trial Balance Reporting System Carolann Marker Director, Customer Relationship Management Division, GWA March 29, 2012

  2. Agenda • Today’s topics • Facts II • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391) • GTAS • Trial Balance Reporting System • ATM (Agency Transaction Module) • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391)

  3. Background Today FACTS II is a combination of a Trial Balance and a Transaction Reporting System This type of “Transaction” activity is reported today in FACTS II using: • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391)

  4. Changes for FY 2013 • FMS has decided to make GTAS a Trial Balance system only • FMS will remove the “Transaction” type activity from GTAS reporting for Fiscal Year end 2013. • This will effect the following: • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391)

  5. What do the changes mean? • At year end FY 2013, cancellations and adjustments to indefinite appropriation authority will no longer be accomplished via the FMS 2108 • At year end FY 2013 agencies will accomplish these transactions in ATM • USSGLs 4350 and 4391 will no longer crosswalk to the FMS 2108 beginning in FY 2013

  6. New Transaction Screen: Indefinite, Year-End Closing Adjustment

  7. Indefinite, Year-End Closing Adjustment Transaction Detail Screen

  8. New Transaction Screen: Surplus, Year-End Closing Cancellation of Expired Account Balances

  9. Surplus, Year-End Closing Cancellation of Expired Account Transaction Detail Screen

  10. New Transaction Screen: Surplus, Year-End Closing Cancellation Revolving, Special and Non-Revolving Trust Fund (Available Receipts)

  11. Surplus, Year-End Closing Cancellation Revolving, Special and Non-Revolving Trust Fund (Available Receipts) Transaction Detail Screen

  12. New Transaction Screen: Surplus, Year-End Closing Cancellation Special and Non-Revolving Trust Fund (Unavailable Receipts)

  13. Surplus, Year-End Closing Cancellation Special and Non-Revolving Trust Fund (Unavailable Receipts) Transaction Detail Screen

  14. When do I make the change? • The window for initiating and completing the year end cancellations and adjustments to indefinite authority will be similar to the GTAS period 12 reporting window. • It is recommended that agencies cancel and adjust the balances before reporting the period 12 GTAS ATBs. • The cancellations and adjustments processed in ATM will update the GWA account statement and the GTAS SMAF will reflect the GWA balance.

  15. Where can I get more info? Enrollment Forms and Contact information can be found at FMS.TREAS.GOV/GWA How to Enroll in the GWA System • For Users: • A current or new user can modify or request access to the GWA System.Please click here for a Quick Reference Guide Quick Reference Guide (56 KB)Note: Employees will not be able to enroll or make modifications to their access if their supervisor is not enrolled. • For Supervisors • We are currently manually enrolling Supervisors. • Download the following GWA Enrollment forms Enrollment Request Form - External User (48 KB)Fax forms to (866)707-6575, attention: User Enrollment Team. Any questions may be directed to the Treasury Support Center (TSC) at (877) 440-9476. • Once the form is received and processed, you will receive several emails from TWAI User Provisioning     -one with your id     -one with your temporary password     -one with the assigned module and role     -one with the status of supervisor The enrollment process is scheduled to begin late January to early February, 2013

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