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Great Lakes Focus Group

Great Lakes Focus Group. Standard Mail DSCF Load Leveling Update August 12, 2014. Imbalance of Mail delivered by DOW. Postal Quarter 1 FY 13. Expected Days of Delivery. SCOPE OF LIMITED CHANGE. DELIVERY DAYS MEETING SERVICE STANDARD. Thursday. Friday, Saturday, Monday.

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Great Lakes Focus Group

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  1. Great Lakes Focus Group

  2. Standard Mail DSCF Load Leveling Update August 12, 2014

  3. Imbalance of Mail delivered by DOW Postal Quarter 1 FY 13

  4. Expected Days of Delivery SCOPE OF LIMITED CHANGE DELIVERY DAYS MEETING SERVICE STANDARD Thursday Friday, Saturday, Monday Friday, Saturday, Monday DSCF Standard Mail** Dropped Before 4pm* on Current Proposed Friday Saturday, Monday Saturday, Monday, Tuesday Saturday Monday, Tuesday Monday, Tuesday, Wednesday Sunday Monday, Tuesday, Wednesday Monday, Tuesday, Wednesday *The current Critical Entry Time (CET) for Standard mail is 4 pm **For delivery in the continental United States 4

  5. Interdependencies Correct labeling of dSCF Standard Mail Processing complete at least one hour early on Mondays Trips out early Project Plans and Teamwork Less Carrier and F4 Casing Carriers return by 1700 Collection Mail Returned Earlier

  6. DSCF Standard Mail Load Leveling • Lessons Learned • LMP Swim Lanes and MTE staging are critical • Additional MTE required for batch processing • Need as many DUs to hold as possible • Staging on trailers is costly in PIV work hours, requires spot driver, and control of trailer staging in yard

  7. Load-Leveling Volume Based on measurement data from April 11, 2014 to August 1, 2014, ~38% of Standard DSCF Mail has been load-leveled • Letters: ~35%; Flats: ~54%

  8. Volume Shift (Letters and Flats) Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 12% to 4% • % of week’s volume expected to be delivered on: • Monday has decreased from 39% to 16% • Tuesday has increased from 15% to 24% • Wednesday has increased from 4% to 19% • No change on other days of the week

  9. Volume Shift (Letters vs. Flats) Variation in Letters mail volume by day of week has decreased from 10% to 2%; For Flats, it is has decreased from 19% to 11% Standard DSCF Letters Standard DSCF Flats • % of week’s volume expected to be delivered on: • Monday has decreased from 36% to 15% • Tuesday has increased from 14% to 21% • Wednesday has increased from 5% to 19% • % of week’s volume expected to be delivered on: • Monday has decreased from 55% to 17% • Tuesday has increased from 16% to 38% • Wednesday has increased from 2% to 18%

  10. Area Impacts

  11. Volume Shift (Letters and Flats) Capital Metro Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 12% to 4% • % of week’s volume expected to be delivered on: • Monday has decreased from 39% to 16% • Tuesday has increased from 15% to 23% • Wednesday has increased from 5% to 20% • No change on other days of the week

  12. Volume Shift (Letters and Flats) Eastern Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 12% to 4% • % of week’s volume expected to be delivered on: • Monday has decreased from 40% to 16% • Tuesday has increased from 15% to 24% • Wednesday has increased from 4% to 19% • No change on other days of the week

  13. Volume Shift (Letters and Flats) Great Lakes Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 13% to 5% • % of week’s volume expected to be delivered on: • Monday has decreased from 41% to 15% • Tuesday has increased from 14% to 25% • Wednesday has increased from 4% to 18% • No change on other days of the week

  14. Volume Shift (Letters and Flats) Northeast Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 11% to 4% • % of week’s volume expected to be delivered on: • Monday has decreased from 37% to 15% • Tuesday has increased from 15% to 22% • Wednesday has increased from 4% to 20% • No change on other days of the week

  15. Volume Shift (Letters and Flats) Pacific Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 10% to 3% • % of week’s volume expected to be delivered on: • Monday has decreased from 34% to 14% • Tuesday has increased from 16% to 20% • Wednesday has increased from 3% to 20% • No change on other days of the week

  16. Volume Shift (Letters and Flats) Southern Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 12% to 4% • % of week’s volume expected to be delivered on: • Monday has decreased from 39% to 16% • Tuesday has increased from 15% to 23% • Wednesday has increased from 4% to 19% • No change on other days of the week

  17. Volume Shift (Letters and Flats) Western Area Since April 11 2014, the variation in Standard DSCF mail volume by expected day of delivery has decreased from 11% to 3% • % of week’s volume expected to be delivered on: • Monday has decreased from 39% to 17% • Tuesday has increased from 14% to 22% • Wednesday has increased from 5% to 19% • No change on other days of the week

  18. Service Hubs ImplementationWork Group 159 HUB Update

  19. Implementation Timeline • Pilot – November 2014 • 4 Pilot sites selected • Southern CT • Southeastern PA • Manasota FL • Rockville IL • Mail Direction File Published on 10/1 for 11/1/14 Effective Date will contain 4 Pilot Hubs • All mailers will have option to drop at pilot hub sites • If you would like to participate in the pilot, please join WG 159 in order to stay informed/provide feedback

  20. Implementation Timeline (Cont.) • Phase I Implementation – February 2014 • 43 Former SCF sites selected • Phase I Sites posted on FAST FAST>Resources(Under Drop Ship Product File Download) • New locale keys will be created for Hub sites • Will be updated in 11/1/14 effective Mail Direction File • Work Group still scheduled to sunset on time • Target end date: 4/1/15

  21. Eligible Mailings for Hubs • Hubs will accept cross-dock containers only • 5-Digit ZIP, 5-Digit CRRT (non-FSS zones) pallets, bundles, sacks or containers of • Standard • Periodical • Bound Printed Matter • Parcels • Hubs will NOT accept • FSS prepared mail • Any containers that require bundle sort operation

  22. Eligible Mailings for Hubs (Cont.) • Presort Prep • Anything currently eligible to be dropped at a DDU can be dropped at a Hub, but will receive the Hub (DSCF) discount • Flats • Bundles on merged 5-digit scheme or 5-digit scheme carrier routes pallets prepped according to L001 are eligible for Hub drops • Bundles on 5-digit scheme pallets prepped according to the L007 are not eligible for Hub drops • Parcels • 5-digit pallets and 5-digit scheme pallets prepped according to the L606 are eligible for Hub drops

  23. Dropping at Hubs • Hub drops will qualify for the DSCF rate • CET will be 1600 for all Hubs • Hours of Operation will vary by facility • Hours available in FAST and mail direction file • FAST appointments will be required • FAST will be ready to accept appointments for November 2014

  24. FSS Flat Prep August 14, 2014

  25. Benefits of FSS Prep • Flats Sequencing System (FSS) Optional prep introduced January 2, 2011 • DMM section 705.14.0 • Benefits – then and today: • Produce larger, more uniform bundles – using less materials for strapping & polywrapping • FSS scheme bundles align with FSS sort programs • FSS scheme pallets flow directly to the FSS mail prep (SAMP) • FSS scheme pallets bypass bundle distribution – improving cycle time and reducing potential for bundle breakage with added handlings • FSS facility pallets enable managing batting order of FSS zones queued for bundle distribution, maximizing the number of flats available for FSS sorting • End-to-End visibility – leverages use of data

  26. FSS scheme bundles Make bundles to match FSS sort-schemes (sort programs) FSS scheme pallets Make pallets of FSS scheme bundles to match a single FSS sort program FSS facility pallets Make pallets of bundles for multiple FSS sort programs in the same building FSS Mail Prep FSS mail prep makeup

  27. ZIPs included: 20171 Herndon 20136 Bristow FSS scheme bundle: Herndon 20171 FSS Scheme Bundle • FSS Scheme Bundle – • Combines flat mail pieces for all 5-digit ZIP Codes in a single FSS sort program • Carrier Route and 5-digit bundles no longer permitted • Some 3-digit mail will also move to scheme bundle • Create uniform bundle height for entire scheme pool Sort program: FSS Herndon 20171 (LO20171)

  28. FSS Scheme Pallet • FSS Scheme Pallet – Required @ 250lbs • All bundles on the pallet will be for a single FSS sort program • Incentives planned for dropping at DFSS location • FSS Scheme sacks/tubs also permitted for smaller volumes FSS scheme pallet: FSS Herndon VA 20171 FSS scheme bundles Herndon 20171

  29. FSS Facility Pallet • FSS Facility Pallet – optional in January 2014 • The pallet contains FSS scheme bundles for any or all FSS sort programs processed in the FSS site • Cannot be dropped at the FSS site unless co-located with the DSCF • FSS Facility sacks/tubs also permitted for smaller volumes FSS facility pallet: FSS Dulles 201 FSS scheme bundle Ashburn 20146 FSS scheme bundle Herndon 20171 FSS scheme bundle Fairfax 22031 FSS scheme bundle Alexandria 22310 FSS scheme bundle Centreville 20121

  30. Questions FOOTER (10PT. ARIAL, BOLD, GREY, CAPS)

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