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Project Progress Tracking (PPT) for EGEE

Jurgen De Jonghe, IT-AIS-PM jurgen.de.jonghe@cern.ch. Project Progress Tracking (PPT) for EGEE. Projects supported, Timeline. ATLAS Detector 500 MCHF CORE Cost, 150 institutes in 35 countries. 1999. LHC 3.3 BCHF expenditure 12 years. 2002. Our mission:

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Project Progress Tracking (PPT) for EGEE

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  1. Jurgen De Jonghe, IT-AIS-PM jurgen.de.jonghe@cern.ch Project Progress Tracking(PPT)for EGEE

  2. Projects supported, Timeline • ATLAS Detector • 500 MCHF CORE Cost, • 150 institutes • in 35 countries 1999 • LHC • 3.3 BCHF expenditure • 12 years 2002 Our mission: “Optimise the project’s chances of success with minimum overhead” • CNGS • 75 MCHF expenditure • CERN & Gran Sasso 2003 • EGEE • 50 MCHF, • 70 partners • 800 project members 2004 2005 CERN wide strategic planning

  3. LHC Tool

  4. EVM Analysis Tools

  5. Every project is unique • EGEE: • Partners outside CERN • Mix of Research & Operation/Service Activities • Initial lifespan very short • EU Framework • Scope of PPT/EGEE: • WBS, Activities • Tasks from the Execution Plan • EU Deliverables & Milestones • Partners • Project Members, Timesheets • Cost Information

  6. Project Member Database

  7. Timesheets

  8. Timesheets • Data Entry • Excel • Web Form • XML • Workflow

  9. Timesheet Dashboard

  10. Validated Timesheets: Delay 7000 timesheets entered so far …

  11. Online Help Access Rights, Workflow, Business Rules

  12. Ad Hoc reports for Project Office

  13. Tracking, History Log

  14. Scope • WBS, Activities • Tasks from the Execution Plan • EU Deliverables & Milestones • Partners • Project Members, Timesheets • Cost Information

  15. Scope Cont’d • Workflow: • Internal Reporting • Technical • Financial on quarterly basis • Periodic EU Reviews • Analysis Tools • EVM ? • Monitor Progress against Plan • Monitor Costs (€),Funded and Unfunded FTE • Pro-Active Alerts

  16. Progress Reporting: Excel & Web

  17. All Modifications tracked …

  18. Concepts

  19. PPT for EGEE: EVM • Planned Value: One or many partners work on a Task for a planned amount of Person-Months. • Actual Cost: Timesheets indicate hours worked for a task. • Earned Value: Requires “Progress Reporting”, ie indicate completion level for task.

  20. Project Management tools • We build web based PM tools since 1999 • Current projects supported: • ATLAS (500 MCHF, 150 partners) • LHC (3BCHF, EVM, 11000 workunits) • CNGS (75MCHF, EVM) • All AB internal projects (EVM + Staff Planning) Optimise Project’s chances of success: - minimise surprises - minimum overhead

  21. Resources from AIS • Nb of users, different status • show how easy it is to fill in a TS • the validation process • the management of task • downloads and uses of database: • email lists, • effort tables, • follow up at the level of supervisors, institutes, project… • use as project database • statistics • possibilities of EVM

  22. Summary • Project Management tools @ CERN • Scope for EGEE • Members Database • Timesheet • Co-develop Reports for Project Office • Timesheet Usage Summary • Resources used…

  23. Agenda • How to create a TimeSheet • Using web form • Using Excel upload • Lifecycle • Tutorial • Zooming out • PPT in general • Data issues?

  24. Members Database • Official Project Member Database • Access Restrictions for Individual supervisors, Partner supervisors, Activity supervisors and Project Office • Type of Members:

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