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Strategic Equipment and Project Planning: Maximizing Resources and Budgeting Effectively

This document outlines the development of a comprehensive spreadsheet designed to track equipment replacement, budget effectively, and manage project spending. It serves as a tool to monitor recurring costs and supports strategic plan recommendations, ensuring justification for budget requests. Highlighting inventory management, including Cisco and other vendors, the spreadsheet provides insights into equipment policies, end-of-life notices, and maintenance contracts. It encompasses various project-related data and demonstrates how detailed organization aids in achieving broader strategic objectives.

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Strategic Equipment and Project Planning: Maximizing Resources and Budgeting Effectively

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  1. Large Equipment and Project Planning Marla Meehl and Teresa Shibao July 22, 2008

  2. Why was this Spreadsheet created? • A way to keep track of equipment replacement • A way to budget • Equipment purchases • Project spending • Other recurring or cyclical costs • A way to support strategic plan recommendations • A way to justify budget requests

  3. Keeping Track of Equipment • Cisco has a clear policy and notices • Other vendors not so clear • UPSs - batteries and units • Wireless WAN • Desktops and laptops • Fiber equipment (Adva) • Other routers (Juniper)

  4. Cisco End-Of-Life Policy • Notice provided 6 months before product End of Sale • Support provided • 5 years for Hardware RMAs for hardware • 5 years for Cisco OS softwareBug fixes and maintenance releases • 3 years for Application software • Maintenance Contract cannot extend beyond End of Life

  5. Cisco Definitions • Cisco OS software • IOS • CatOS • Application software • Cisco software that requires the presence of some non-Cisco operating system software

  6. The Spreadsheet • The data • The purpose of the various tabs • How it helps with “The Big Picture” • Still fine tuning

  7. Questions

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