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Elementary Scheduling

Elementary Scheduling. Information Technology Services Presented by Beverly Young. Overview. Students’ schedules must be ready for instructional applications to be available on the first day of school Electronic Gradebook Student Performance Indicators (SPI)

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Elementary Scheduling

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  1. Elementary Scheduling Information Technology Services Presented by Beverly Young

  2. Overview • Students’ schedules must be ready for instructional applications to be available on the first day of school • Electronic Gradebook • Student Performance Indicators (SPI) • Instructional Applications such as Riverdeep and FCAT Explorer.

  3. Overview School Benefits from Manual Scheduling • Schools control the availability of their files • Fewer mistakes as the information is entered correctly up front • Allows schools time to analyze: • FCAT Scores • Third Grade Retentions/Good Cause Promotions • ESOL and ESE testing/placement

  4. Overview Benefits to Schools (continued) • Correct student data will be available for • Gradebook • SPI • Instructional Applications (FCAT Explorer, Riverdeep, etc) • Elimination of staff frustration due to incorrect class information

  5. Scheduling Preparation • Schools should keep Class Size requirements in mind as new classes are being established • PK – 3 18 • 4 – 8 22 • Schools not meeting Class Size in 2006-07 must decrease by 2 or meet Class Size caps for 2007-08

  6. Scheduling Preparation • Identification of Co-teacher teams • At least one member of the team must have at least 3 years of teaching experience • At least one member of the teams must be teaching in field. • The teachers must be trained in team-teaching methods within 1 year after assignment.

  7. ITS Actions • Future Grade Level Assigned - April 13th - students in K, 1, 2, 4 were assigned future grade levels. Students in grade 3 will be updated with future grade and Good Cause Codes as soon as the files become available. • April 13th, ITS created: • Course Sequences for all subjects in grades K – 5 • 10 Sections for each course sequence • Printed and mailed • Course Teacher Assignment Worksheets • Students Program Assignment Worksheets • Elementary Programs Title Listing (Kindergarten programs have been modified for the 2007-08 school year.)

  8. School Action • Enter students into homeroom sections. Homeroom section will also be the Teacher number (3 character code) • Future Homeroom Information Change screen has been modified • Enter teacher information on Course Record Screen (Course Teacher Assignment Worksheet) • Room Number • Teacher’s Employee Number • Teacher’s Number (same as homeroom section) • Teacher’s name

  9. School Action • Enter students into academic programs. (Student Academic Program Assignment Worksheet) • Enter Homeroom Teacher’s employee number and room number on the Student Information screen (PF3)

  10. Homeroom Course • Homeroom courses must be completed in order to program the students: • 0001 Kindergarten • 1001 First Grade • 2001 Second Grade • 3001 Third Grade • 4001 Fourth Grade • 5001 Fifth Grade • 6001 Sixth Grade • Course will be used to record daily school attendance in the Electronic Gradebook.

  11. Timelines • Rollover begins at 5:00 p.m. on August 1, 2007. ISIS will be unavailable until Monday, August 6, 2007. • Students must be assigned homeroom sections by 5:00 p.m. on August 1 to have Student Data and Attendance Cards sorted by alpha/grade/homeroom. • The Master and Student schedules may be completed before or after Rollover. • Student scheduling should be completed by the time teachers return for information to be available from SPI and for classes to be available in the Electronic Gradebook.

  12. Course Record (PF9) AS09-25-X2OI C O U R S E R E C O R D 05/15/06 13.54.44 SCHL 9999 CYCLE 071 CRS SEQ A01 ST A SUB CDE 510006034 GRD RESP C ABRV TITLE ReadReadi TITLE Reading Readiness FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A 0012 765432 K01 SAMPLE 1 MTWRF 02 A 0013 776541 K02 SAMPLE 2 MTWRF 03 A 0024 777777 K03 SAMPLE 3 MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF 08 A MTWRF 09 A MTWRF 10 A MTWRF Option – pressing enter after the Teacher Num will programmatically enter the teacher name

  13. Homeroom Sequence AS09-25-X2OI C O U R S E R E C O R D 05/15/06 14.10.17 SCHL 9999 CYCLE 071 CRS SEQ 1001 ST A SUB CDE 540007001 GRD RESP C ABRV TITLE ElemHmRm TITLE Elementary Homeroom FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A HR 0100 888888 101 GREEN MTWRF 02 A HR 0200 666666 102 BLUE MTWRF 03 A HR 0300 777777 103 RED MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF 08 A MTWRF 09 A MTWRF 10 A MTWRF

  14. Co – Teaching for Grade Reporting • On the Course Record screen (PF9) • Enter the employee number/room number for the Primary Teacher • Add a hyphen and the Co-Teacher’s name to the end of the Primary Teacher’s name. • All student in co-taught classes must have the employee number of the Primary Teacher on PF3 • Only the Primary Teacher will have access to the class files in the Gradebook

  15. Co – Teaching on PF9 AS09-25-X2OI C O U R S E R E C O R D 05/15/06 13.54.44 SCHL 9999 CYCLE 071 CRS SEQ A01 ST A SUB CDE 510006034 GRD RESP C ABRV TITLE ReadReadi TITLE Reading Readiness FACILITY TYPE COMPUTER LITERACY LAST UPDT: 05/04/06 TEACHER SEATS # SC S ORDER ROOM EMP-NO NUM NAME DAYS MAX ASSG I 01 A 0012 765432 K01 PRIMARY-CO-TEACHER MTWRF 02 A 0013 776541 K02 SAMPLE 2 MTWRF 03 A 0024 777777 K03 SAMPLE 3 MTWRF 04 A MTWRF 05 A MTWRF 06 A MTWRF 07 A MTWRF 08 A MTWRF 09 A MTWRF 10 A MTWRF

  16. Co-Teacher Screen for Class Size • ENTER MODIFICATIONS FT21-11-X2OJ 04/05/07 11:11:18 CO-TEACHERS PRIMARY CO-TEACHER EMP NUM EMP NUM 1. 999999 PRIMARY A 888888 CO-TEACHER A 2. 555555 PRIMARY B 777777 CO-TEACHER B 3. ______ ______ 4. ______ ______ 5. ______ ______ 6. ______ ______ 7. ______ ______ 8. ______ ______ 9. ______ ______ 10. ______ ______ 11. ______ ______ 12. ______ ______ TO DELETE A TEACHER, TYPE SPACES OVER EMPLOYEE NUMBER AND PRESS THE ENTER KEY. ENTR=SAVE,F3=QUIT,F7=PG-,F8=PG+

  17. Scheduling Students AS19-13-X2OI 05/15/06 14.21.23 S T U D E N T D A T A B A S E S Y S T E M A C A D E M I C I N F O R M A T I O N M E N U SCHOOL NUMBER 9999 PARKWAY ELEMENTARY 1. ACADEMIC GRADE ADJUSTMENTS A. DISPLAY/UPDATE STUDENT SUBJECTS 2. MASS STUDENT SCHEDULING B. PRINT STUDENT SUBJECTS 3. CLASS CHANGES C. PRINT STUDENT GRADE REPORTS 4. CLASS ADDS D. FORGIVENESS PROGRAM UPDATE 5. GRADE PROMOTION STATUS E. FORGIVENESS PROGRAM AUDIT 6. MASS CLASS ADDS FOR SUMMER F. MISCELLANEOUS ACADEMIC INFO 7. TRANSITIONAL STUDENT G. ISIS/TRACE/VACS STUDENT RECORD/SUBJ 8. MASS ELEMENTARY PROGRAMS J. VACS CREDITS TRANSFERRED K. SCHOOL-TO-CAREER INITIATIVES ENTER SELECTION NUMBER 8

  18. Mass Elementary Programs AS22-38-X2OI 05/15/06 14.23.57 MASS ELEMENTARY PROGRAMS CYCLE 071 PROGRAM NUMBER 01 ENTER PROGRAM NUMBER TO SET CONSTANT IF NO CONSTANTS ARE NEEDED SIMPLY PRESS ENTER STUDENT PROGRAM ID NUMBER 01 01 01 01 01 01 01 01 01 01 01 01 If you do not want to set a constant, press enter to input the student ID and Program number

  19. Schedule Individual Student A861 - PRESS PF16 TO SCHEDULE ELEMENTARY PROGRAM AS14-31-X2OI S T U D E N T R E C O R D / S U B J E C T S 05/15/06 14.29.17 STUDENT ID 0000000 SCHOOL 9999 GRADE 02 HR PRO ST SCHL CD NAME SAMPLE STUDENT SEX F ETH B ADD SCHL CD BIRTHDATE 03/24/99 LAST SUB UPDT 00/00/00 RECORD UPDT 04/14/06 LAST GRD UPDT 00/00/00 REPORTING CYCLE 071 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES PROGRAM NO. GRADE 02 HR F SCHL SEQ/SEC CRS NUM TRM TITLE ROOM TEACHER 1234 G ** KEY DESIRED GRADING PER

  20. Schedule Individual Student(PF16 Function) AS21-33-X2OI SCHEDULE ELEMENTARY PROGRAM 05/15/06 14.31.43 ENTER ELEMENTARY PROGRAM NUMBER 01 AND PRESS ENTER KEY

  21. Student Schedule AS14-31-X2OI S T U D E N T R E C O R D / S U B J E C T S 05/16/06 19.13.56 STUDENT ID 00000000 SCHOOL 9999 GRADE 02 HR 204 PRO ST P SCHL CD NAME SAMPLE STUDENT SEX F ETH B ADD SCHL CD BIRTHDATE 01/20/98 LAST SUB UPDT 04/17/06 RECORD UPDT 04/17/06 LAST GRD UPDT / / REPORTING CYCLE 071 GRADING PERIOD CYCLE TOTAL ABSENCES 000 CYCLE TOTAL TARDIES 003 PROGRAM NO. 01 GRADE 02 HR 204 F SCHL SEQ/SEC CRS NUM TRM TITLE ROOM TEACHER 1234 G 9999 A03 04 510008032 A Lang Arts 035A TEACHER1 9999 E02 04 510008021 A Reading 035A TEACHER1 9999 G02 04 510008007 A Mathematic 035A TEACHER1 9999 H03 04 510008063 A Science 035A TEACHER1 9999 I03 04 510008012 A Soc Study 035A TEACHER1 9999 J03 04 510008015 A Art 035A ART TEACH 9999 K03 04 510008016 A Music 035A MUSIC TEACH 9999 L03 04 510008017 A Phys Ed 009A PE TEACHER 9999 M01 40 510009019 A Span-SL 035A SPANISH SL 9999 2001 04 000000001 A ATTN -HR- HR 035A TEACHER1 ** KEY DESIRED GRADING PER

  22. HR Teacher/RoomNumbers A235- STU IN YOUR SCHOOL AS SHARED/SUMMER/FUTURE STUDENT B300- STU IS ON AIP SI20-31-X2OI STUDENT INFORMATION 05/15/06 14.34.01 STUDENT ID 0000000 FLA STU ID 000000000X STATUS A SEX F ETHNIC B LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE APP ASSUMED NAME: LAST FIRST MIDDLE APP RESIDENCE: HOUSE NO 1031 DIR NW STR ANY STREET BLDG/LOT APT CITY M ZIP 33169 - PHONE ( 305 ) 999 - 9999 UNLISTED PHONE: N AREA TRANSFER: CODE DATE / / RESIDENCE SCHOOL HURRICANE AFFECTED STU PK ADV PVT SCHL GR SEC PVT SHFT PGM ACAD SCHL ---- ENTERED --- --- WITHDREW --- CUR: 9999 01 HO1 N F E01 08 / 14 / 06 / / SUM: / / / / FUT: 9999 02 N AREA TRNS RES SCHL GUARDIAN'S STU ID DCF HR TEACHER 765421 HR ROOM 026 PRIOR RES/ENROLL TYPE/CODE D 13 SSN: 000 - 00 - 0000 -------------SHARED SCHOOL------------- BIRTHDATE 03 / 24 / 99 CURRENT BIRTHDATE VERIFICATION 1 SUMMER FUTURE LAST TRANS DATE: 05 / 13 / 06 OPERATOR: EW DATE ENTERED CPS: 01 / 28 / 04 TRANS CODE: SCHL: CROSS REF. ID: EFFECTIVE DATE: / / Must be completed for Class Size Computation

  23. Teacher/Room Number on PF3 • The teachers’ employee numbers and room numbers must be updated on the Student Information Screen for Class Size Computation. • Future Homeroom Information Change screen (Selection H on the Future School Student Activity Menu) has been modified to allow the entry of the teachers’ employee and room numbers.

  24. FutureTeacher/Room Number NEW SI75-63-X2OJ FUTURE SCHOOL 04/18/07 11.49.19 STUDENT ACTIVITY MENU ENTER STUDENT ACTIVITY OPTION .. H E = ENTRY X = ENTRY WITH ADDRESS C = CHANGE H = HOMEROOM INFORMATION CHANGE W = WITHDRAWAL S = 7TH PERIOD BUS G = MAGNET TRANSPORTATION ELIGIBILITY TO SET CONSTANT FOR HOMEROOM CHANGES ENTER HOMEROOM NUMBER ___ HOMEROOM TEACHER ______ HOMEROOM ROOM ____

  25. FutureTeacher/Room Number SI62-62-X2OJ FUTURE SCHOOL HOMEROOM CHANGES 04/18/07 11.55.23 PK ID NO. ACT GRADE HR SECT RES CDE PGM SHIFT LAST NAME FIRST C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 C 101 HOMEROOM TEACHER 106146 HOMEROOM ROOM 1001

  26. Categorical Update(Current School)Teacher/Room Number SO56-25-X2OI CURRENT SCHOOL HOMEROOM / TEACHER CHANGES 05/15/06 14.50.16 TO SET CONSTANTS ENTER HR SECTION ... ___ HR TEACHER ... ______ HR ROOM ... ____ HR HR HR HR STU ID SECT TEACHER STU ID SECT TEACHER

  27. Categorical Update(Current)Teacher/Room Number SO56-25-X2OI CURRENT SCHOOL HOMEROOM / TEACHER CHANGES 05/15/06 14.53.42 TO SET CONSTANTS ENTER HR SECTION ... 101 HR TEACHER ... 777777 HR ROOM ... 0033 HR HR HR HR STU ID SECT TEACHER STU ID SECT TEACHER 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777 101 777777

  28. Spanish S/SL NEW • Spanish S and SL • When a student is scheduled into a Spanish S or Spanish SL course, the employee number of the teacher on the Course Record screen (PF9) will programmatically be updated on the Miscellaneous Information Screen. • Order the Spanish S/SL Class List from the Online Report Request System to verify correct placement.

  29. Spanish S/SL SI16-35-X2OJ MISCELLANEOUS INFORMATION 05/16/06 09:30:15 STUDENT ID STATUS SEX ETHNIC BIRTHDATE / / NAME: LAST FIRST MIDDLE APP CURRENT SCHOOL GRADE HR SECT DATE ENTERED / / UNSOLICITED LITERATURE MISSING CHILD MIGR RES. DATE / / INCLUDE IN SENIOR RANK MIGR C.O.E. MIGR TERM MIGR REF SERV EXTRACURRICULAR ELIG ATHLETICS MIGRANT REVIEW DATE TRANSPORTATION CATEGORY LUNCH MIGR QUAL. DATE / / HOME ECONOMICS SEM EXPLORATORY SEM STUDENT SSN - - COMPUTER LITERACY LEARNFARE STUDENT CHARACTERISTIC TAP QUALIFY DT / / SINGLE? (Y OR N) OPPORTUNITY SCHL ASSIGN GED EXIT OPTION JJSP SCMS/SPAR NUMBER AT-RISK PARTICIPATION _ _ _ _ _ _ DCF AIP: READ _ WRITE _ MATH _ SCIENCE _ OCOG SPANISH-S/SL TEACHER COMM SVC DATE / / COMMUNITY SERVICE HOURS PRESCHOOL OR CHILDCARE _ FULL COST PAID _ HEADSTART _ ESE _ MIGRANT _ OTHER _ UNKNOWN _ KG READINESS _ ASSESSED BY ____ MAILING: HOUSE NO DIR STR BLDG/LOT APT CITY ZIP - FLORIDA STUDENT ID

  30. Help!!!!!!!!!! • Support Services (SUS) • 305-995-3705 (Option 1) • Elementary Scheduling User Guide: • e-Handbooks • Heat Self Service: • http://selfservice.dadeschools.net

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