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Workforce Investment Act Standardized Record Data (WIASRD)

Workforce Investment Act Standardized Record Data (WIASRD). 2005 Revisions. WIASRD - General Instructions. Purposes of the WIASRD:

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Workforce Investment Act Standardized Record Data (WIASRD)

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  1. Workforce Investment Act Standardized Record Data (WIASRD) 2005 Revisions

  2. WIASRD - General Instructions Purposes of the WIASRD: • Establish a standardized set of data elements, definitions and specifications to describe the characteristics, activities, and outcomes of individuals served by WIA programs (including NEGs); • Facilitate the collection and reporting of valid, consistent, and complete information on an individual to support the overall management, evaluation, and continuous improvement of the WIA programs at the local, state and federal levels; and • Share program performance results with consumers, taxpayers, Congress and other stakeholders.

  3. WIASRD - General Instructions Programs covered by WIASRD: • WIA Adult • WIA Dislocated Worker • WIA Youth • National Emergency Grants (NEGs) WIASRD specifications cover local formula and statewide reserve fund activities Special Note: Statewide reserve fund activities that do not involve the enrollment of individuals to receive services are not covered by WIASRD

  4. WIASRD - General Instructions • WIASRD follows a comma-delimited format • Contains information on participant characteristics, services/benefits, and outcomes achieved • Submitted electronically on an annual basis Note: If due date falls on Saturday or Sunday, WIASRD files are due the Friday before

  5. WIASRD - General Instructions • A single WIASRD file is submitted on each individual for each period of participation across the WIA programs in the state • Entry into other partner programs (e.g., TAA, Labor Exchange) can extend the period of participation in the WIA programs • Establishes a common exit date for all programs • Measures performance at the same time • Updated WIASRD files are submitted in each subsequent year until all outcome data is complete

  6. WIASRD - General Instructions • A universe of WIASRD files are submitted for the following individuals (no sampling option): • All participants who receive WIA Adult formula funded services and exit the program • All participants who receive WIA Dislocated Worker formula funded services and exit the program • All participants who receive WIA Youth formula and 15% statewide funded services and either . . . • Exit from the program; or • Achieve reportable outcomes while participating in the program • All other participants who receive Statewide 15% funded services and exit the program • Except for HCTC grants, all participants who receive NEG funded services and exit the program

  7. WIASRD - General Instructions • States are notrequired to submit WIASRD files on . . . • Participants who receive self-services and informational activities only • Participants in statewide 15% activities that do not involve enrollment to receive services • Research or evaluation studies • Pilot or demonstration programs

  8. Questions/Comments on WIASRD General Instructions

  9. Overview of Record Layout • WIASRD contains three (3) major sections of data • Individual Information • Program Activities and Service Information • Program Outcomes Information Element Name Definitions/Reporting Instructions Coding Values Sequence Number Data Type/ Field Size

  10. WIASRD - Special Note • Self-Service Data Collection • WIASRD doesnot specify data collection requirements for self-service participants • States may use WIASRD specifications to prepare records for generating aggregate self-service counts • WIA Quarterly/Annual report specifications provide standardized reporting logic based on WIASRD elements • Minimum customer data collection requirements (same as ES/VETS programs): • Individual Identifier Element #101 • Equal Opportunity Information Element #102 – 110 • Employment Status Element #115 • Other WIASRD elements will be used as well, but do not directly burden the self-service customer

  11. WIASRD - 2005 Revisions • In Bold Blue Text (Element #): • Reflects new data collection and/or important changes in either reporting instructions, definitions, or coding values • In Underlined Red Text (Element #): • Reflects new data collection item and/or important changes in either reporting instructions, definitions, or coding values; and • Modification impacts performance calculations on Quarterly or Annual Reports

  12. WIASRD Section I • Individual Identifier (Element #101) • Not a Social Security Number • Alternate ID or encrypted SSN • Must identify the same person in . . . • Every period of participation in the state • Every local area across the state • Situations where the individual receives services from Wagner-Peyser, VETS, and/or TAA programs

  13. WIASRD Section I • Equal Opportunity Data (Elements #102 - 110) • Self-identified by the individual and voluntary • Except where required for program eligibility (e.g., age) • Collapsed existing disability codes into “Yes/No” only • Ethnicity must be collected separately from and before race • Data collection forms must allow individuals to self-identify more than one category of race • Eliminated “No” coding values for racial categories • Special code • Record 0 or blank if individual does not self-identify • Missing data will be accepted; no minimum percentage

  14. WIASRD Section I • Veteran Status (Element #111) • Aligned coding values and definitions with new requirements in Jobs for Veterans Act Current WIASRD WIASRD Revision (2005) 1 = Yes, < = 180 days 1 = Yes, < = 180 days 2 = Yes, > 180 days 2 = Yes, Eligible Veteran 3 = No 3 = Other Eligible Person 4 = No

  15. WIASRD Section I • Campaign Veteran (Element #112) • Aligned coding values with new requirements in Jobs for Veterans Act • Eliminated separate classification for Vietnam-Era veterans Current WIASRD WIASRD Revision (2005) 1 = Yes 1 = Yes 2 = Yes, Vietnam-Era Veteran 2 = No 3 = No

  16. WIASRD Section I • Employment Status (Element #115) • Aligned definition with TEGL 28-04 for common measures • Added separate coding value for workers who received notice of layoff or separation from military Current WIASRD WIASRD Revision (2005) 1 = Employed 1 = Employed 2 = Not Employed 2 = Employed, but Received Notice of Termination of Employment or Military Separation 3 = Not Employed

  17. WIASRD Section I • Highest School Grade (Element #122) • Revised coding values to separate school grades completed from degree achievement 00 = No School Grades Completed 01 – 12 = Number of Elementary/Secondary School Grades Completed 13 – 15 = Number of Post-Secondary School Grades Completed 16 = Bachelor’s Degree or Equivalent 17 = Education Beyond the Bachelor’s Degree 87 = Attained High School Diploma 88 = Attained GED or Equivalent 89 = Attained Certificate of Attendance/Completion (youth w/ disabilities) • = Attained Other Post-Secondary Degree or Certificate • = Attained Associates Diploma or Degree

  18. WIASRD Section I • Homeless/Runaway Youth (Element #125) • Expanded data collection to cover WIA Adult customers who receive intensive and training services • Offender (Element #126) • Expanded data collection to cover WIA Adult customers who receive intensive and training services • School Status at Participation (Element #129) • Add a separate code for Alternative School Current WIASRD WIASRD Revision (2005) 1 = Student, H.S. or Less 1 = In-School, H.S. or Less 2 = Student, Attending Post H.S. 2 = In-School, Alternative School 3 = Not Attending School; H.S. Dropout 3 = In-School, Post H.S. 4 = Not Attending School; H.S. Graduate 4 = Not attending school or H.S. Dropout 5 = Not attending school; H.S. Graduate

  19. WIASRD Section I • Foster Care Youth (Element #131) • New data collection item for youth 14 - 21 • Individual is a person who is in foster care or has been in the foster care system Special Note Regarding WIASRD Section I Data Collection: All data elements contained in WIASRD Section I must be collected from the individual at program participation and shouldnot be updated.

  20. Questions/Comments on WIASRD Section I

  21. WIASRD Section II.A • Date of Program Participation (Element #302) • Date of first service following a determination of eligibility to participate in the program • If served by multiple programs, record the earliest date of first service 1st Program 2nd Program Nth Program 90 calendar days no service Common Period of Participation Date of Exit Date of Participation

  22. WIASRD Section II.A • WIA/NEG Program Funding Codes (Elements #304 - #313c) • Classifies program participants into one or more WIA programs, including NEGs, for calculating performance • Participants are counted in the measures for all program funding streams in which they are co-enrolled

  23. WIASRD Section II.A • Elements #306, 307, 308, and 310 • Four (4) program funding elements were changed to simplify the performance groups • Date of First Youth Service replaced Youth Local Formula (old WIASRD #306) • Youth (Statewide 15% Activities) coding values expanded To include Youth Local Formula funding (WIASRD #307) • Dislocated Worker Statewide 15% replaced Displaced Homemaker Statewide 15% (old WIASRD #308) • Adult Statewide 15% replaced Other Statewide 15% (old WIASRD #310)

  24. WIASRD Section II.A • Date of First Youth Service (WIASRD #306) • Needed to calculate Literacy/Numeracy measure • Required data element for all youth • Combine with Date of Birth (WIASRD # 102) to determine youth’s age for Literacy/Numeracy ONLY • For Youth performance groups (i.e. younger vs. older youth) – Date of Participation and Date of Birth

  25. WIASRD Section II.A • Youth (Statewide 15% Activities) - Element #307 • Expanded coding values to include both local formula (old WIASRD #306) and Statewide 15% Activities (old WIASRD # 307) Current WIASRD WIASRD Revision (2006) 1 = Yes 01 = Received Statewide 15% Funded Services only 2 = No 02 = Received Statewide 15% Funded Services and Local Formula Funded Services 03 = Did not Receive Statewide 15% Funded Services

  26. WIASRD Section II.A PERFORMANCE GROUP WIASRD ELEMENTS Adult (local formula) Element #304 Adult Adult (15% statewide) Element #310 OR DW (local formula) Element #305 DW (15% statewide) Element #308 OR Rapid Response (add’l assistance) Element #312 Dislocated Worker OR NEG Project ID Element #313a 2nd NEG Project ID Element #313b OR National Emergency Grant 3rd NEG Project ID Element #313c OR

  27. WIASRD Section II.A PERFORMANCE GROUP WIASRD ELEMENTS Date of 1st Youth Service Element #306 Youth (15% statewide) Element #307 AND 14 - 21 Youth Age at Date of First Youth Service Elements #102, #306 14 - 18 Younger Youth 19 - 21 Older Youth Note: Change effective PY05 for Youth Performance Groups

  28. WIASRD Section II.A • Other Reasons for Exit (Element #327) • Aligned coding values with common measures policy guidance • States may define additional codes for management purposes, but should be mapped as either “00” or “blank” on WIASRD Current WIASRD WIASRD Revision (2005) 1 = Institutionalized 01 = Institutionalized 2 = Health/Medical 02 = Health/Medical 3 = Deceased 03 = Deceased 8 = Reservist Called to Active Duty 04 = Family Care 05 = Reservists Called to Active Duty 06 = Relocated to Mandated Residential Program 98 Retirement 99 = Not a Valid SSN

  29. WIASRD Section II.A • Other Important Changes • Rapid Response (Element #311) • Now a required “Yes/No” data collection item for dislocated workers • Trade Adjustment Assistance (Element #319) • Now a required data collection item for adults and dislocated workers; nolongeroptional • Wagner-Peyser Act (Element #322) • Now a required data collection item for all WIA programs; nolongeroptional • Eliminated the following partner program elements: • NAFTA-TAA (old WIASRD #320) • Welfare-to-Work (old WIASRD #324) • Community Service Block Grant (old WIASRD #325)

  30. Questions/Comments on WIASRD Section II.A

  31. WIASRD Section II.B • Received Core Self-Services (Element #331) • Date of First Staff-Assisted Core Service (Element #332) • New data collection items for adults and dislocated workers • Used to establish performance groups to . . . • Generate aggregate self-service counts • Exclude self-service participants from WIA performance calculations • Include participants who receive more than self-services are included in WIA performance calculations

  32. Yes Staff Core Services Element #332 Yes Intensive Services Element #334 More Than Self-Services Yes Date Entered Training Element #335 Yes Type of Training #1 Element #340 WIASRD Section II.B WIASRD ELEMENTS PERFORMANCE GROUP Yes Received Self-Services Element #331 No Staff Core Services Element #332 No Intensive Services Element #334 Self-Services ONLY AND No Date Entered Training Element #335 No Type of Training #1 Element #340 OR OR

  33. WIASRD Section II.B • Date Entered Training (Element #335) • Replaced “Date of First Training Service” (old WIASRD #333) • Date Completed, or Withdrew from, Training (Element #336) • New data collection item • If multiple training services are provided, record the most recent date completed training (i.e. last training received) • Both elements are used to . . . • Generate quarterly aggregate training counts; and • Include participants who receive more than self-services in WIA performance calculations

  34. WIASRD Section II.B • Type of Training Service (Elements #340 and #341) • Restructured coding values to provide more detail on the types of training services provided • States have the option of recording a 2nd type of training service • If multiple training services are provided, states can record the two (2) most recent types of training • Coding values include the following: 1 = On-the-Job Training 2 = Skill Upgrading & Retraining 3 = Entrepreneurial Training 4 = ABE or ESL in Combination w/Training 5 = Customized Training 6 = Other Occupational Skills Training

  35. WIASRD Section II.B • Occupational Skill Coding (Elements #342 and #603) • Eliminated “Occupational Code Type” fields (old WIASRD #339 and #604) • All occupational coding for training and, where available, employment will follow the O*NET Classification System • Conversion tables are available at the National Crosswalk Service Center at http://www.xwalkcenter.org • Record as many O*NET digits as are available; pad rest of the field with “0s” • If multiple training services are provided, record O*NET code for the most recent training service • If participant had multiple jobs, record O*NET code of the most recent job held

  36. WIASRD Section II.B • Other Important Changes • Received Disaster Relief Assistance (Element #330) • New data collection item (Yes/No) for participants who received disaster assistance under a NEG • Received Workforce Info Services (Element #333) • New data collection item (Yes/No) for all WIA program participants • Pell Grant Recipient (Element #338) • Moved data collection out of Section I – Individual Information • Received Pre-Vocational Activities (Element # 339) • Name change from old WIASRD #335 • Does not include basic skills activities provided as an intensive service

  37. WIASRD Section II.C • Enrolled in Education (Element #343) • New data collection item for all youth (14 – 21) • Used to calculate Attainment of Degree or Certificate measure • Related to receipt of services rather than a participant characteristic • States should record “1 = Yes” if . . . • Youth was already enrolled in education at the time of participation; or • Youth became enrolled in education at any point while participating in the program

  38. Questions/Comments on WIASRD Sections II.B and II.C

  39. WIASRD Section III.A • Employed 1st Quarter After Exit (Element #601) • Wage records are the primary data source for employment • Use code ‘3’ if employment information is not yet available • Have not matched wage records; or • Have not completed supplemental data collection • Supplemental data may be used if not found in the wage records Special Note: Data collection expanded to include all WIA Youth (ages 14 – 21) to calculate the Placement in Employment or Education common measure.

  40. WIASRD Section III.A • Type of Employment Match 1st Quarter After Exit (Element #602) • Replaced the “Source of Supplemental Data” field (old WIASRD #602) • Expanded coding options to provide additional detail on data source of employment • More than one data source of employment? • Record the data source for which the individual's earnings are greatest • Coding values include the following: 1 = UI Wage Records (In-State & WRIS) 2 = Federal Employment Records (OPM, USPS) 3 = Military Employment Records (DOD) 4 = Other Administrative Wage Records 5 = Supplemental Data Collection (e.g., surveys, employer verification) 6 = Information Not Yet Available

  41. WIASRD Section III.A • Additional Employment Information (Elements #603 – 605) • Based on employment in the first quarter after the exit quarter • Information can be about any job held after exit • Not necessarily the job recorded for data element #601 • This flexibility is intended to reduce burden • Eliminated collection of “Method for Determining Training-Related Employment” (old WIASRD #606)

  42. WIASRD Section III.A • Employment in 2nd, 3rd, and 4th Quarters After Exit (Elements #606, 608, and 610) • Similar format to employment in 1st quarter after the exit quarter • Data source fields to document employment should be recorded in elements #607, #609, and #611 • More than one data source of employment? • Record the data source for which the individual's earnings are greatest • Eliminated the 5th quarter of post-program employment and earnings • All 12-month employment and earnings calculations now use the 4th Quarter after exit

  43. WIASRD Section III.B • Pre-Post Program Earnings (Elements #612 – #618) • Eliminated 2nd and 3rd quarter earnings prior to dislocation (old WIASRD #613 and #615) • New data collection for 1st quarter prior to participation • 1st and 3rd quarter post-program earnings are now collected for WIA Younger Youth to calculate the placement and retention measures

  44. WIASRD Section III.B • Pre-Post Program Earnings (Elements #612 – #618) • If participant appears in multiple wage record systems, quarterly earnings should be summed across all data sources • If participant has multiple employers within the same quarter, earnings should be summed across all employers • 8.2 digit field, include the decimal point • Special earnings code • Record 999999.99 if data are not yet available

  45. Questions/Comments on WIASRD Sections III.A and III.B

  46. WIASRD Section III.C • Type of Credential (Elements #619) • Definition of credential is the same as TEGL 7-99 in PY05 (for PY06 the definition of credential will be the same as certificate) • Credentials can be attained during participation or by the end of the 3rd quarter after exit • Only applies to . . . • Adults and dislocated workers who receive training services only; and • Older youth population • Used only to calculate current WIA credential measures; not the Attainment of Degree or Certificate common measure • Core coding values have not changed • Special code • Record 0 if individual received training, but did not attain a recognized credential

  47. WIASRD Section III.C • Attained Degree or Certificate (Element #668) • New data collection item for WIA Older Youth • Used to calculate the Younger Youth Diploma or Equivalent Rate and Attainment of Degree or Certificate common measure • Date Attained Degree or Certificate (Element #669) • Data collection expanded to all WIA Youth (ages 14 - 21) Current WIASRD WIASRD Revision (2005) 1 = Attained H.S. Diploma 1 = Attained H.S. Diploma 2 = Attained GED or Equivalent 2 = Attained GED or Equivalent 3 = Attending School at Exit 3 = Attained Certificate or other post-secondary degree/diploma 4 = Did Not Attain Diploma or Equivalent 4 = Did Not Attain Diploma or Equivalent

  48. WIASRD Section III.C • School Status at Exit (Element #670) • New data collection item for all youth (14 - 21) • Unlike current WIASRD, school status at exit is collected separately from attainment of degree or certificate • Used to calculate Younger Youth Diploma or Equivalent and Retention Rate Measures • Coding values are the same as School Status at Participation (Element #129)

  49. WIASRD Section III.C • Youth Placement and Retention Information (Elements #671 and #672) • Data collection applies to all youth (14 - 21) • Eliminated Older Youth placement and retention in post-secondary education or advanced training (old WIASRD #622 and #623) • Consolidated data collection into the following values: 1 = Entered/In Post-Secondary Education 2 = Entered/In Advanced Training 3 = Entered/In Military Service 4 = Entered/In a Qualified Apprenticeship • Job placement (1st Qtr) and retention (3rd Qtr) is now captured through employment and wage record fields

  50. Questions/Comments on WIASRD Sections III.C

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