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### Essential Guide: Resolving Edit Code Rejects and Managing Grants for Financial Aid Professionals ###

Join Barbara Davis and Wood Mason in this hands-on session designed for financial aid professionals. Learn how to effectively research and resolve edit code rejects in your school's COD environment. Understand the importance of managing cash flow, avoiding duplicate rejects, and improving reconciliation efficiency. Discover the latest tools for accessing grant reports, handling edits, and navigating the COD CBT. Get practical tips for tracking rejects by date range or student, and practice essential techniques to streamline your workflow. ###

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### Essential Guide: Resolving Edit Code Rejects and Managing Grants for Financial Aid Professionals ###

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Presentation Transcript

  1. Session # C-23 Cod Grants Hands-on Barbara Davis Wood Mason

  2. What Does a “Pro” Need to Know • Research/Resolve edit code rejects • Access reports • FAA’s perspective on cash management • TEACH/ATS New!

  3. Research/Resolve Rejects • Why is it important to fix edit code rejects? • More efficient processing • Avoid hitting duplicate rejects • Better cash flow • Easier reconciliation • Where do I find a list of rejects and how to fix them?

  4. COD Technical Reference: Volume II Section 4-Edit Codes

  5. Two Reject Research Methods • Date range batch level rejects • Edit 134 (ACG) • Searching by specific student • Student history • Edit 24 (Pell)

  6. Batch Search: Date Range 60 day range

  7. Batch Search Results

  8. Batch Detail Summary

  9. Viewing Reject Reasons

  10. Summary of Batch Level Edit Reject Research • Select Batch Menu • Enter in date range search • Click on batch • Filter by program/status • Click on word reject • Refer to student record • Make corrections as necessary

  11. Summary of Student level Edit Reject Research • Select Batch Menu • Enter in SSN and award year or choose all • Review history to see when rejects first started occurring • Click on word reject • Correct either award,disbursement or identifiers

  12. “Pro” Practice Time • Log into COD • Choose batch menu • Perform SSN or Date range search • Research and resolve a specific reject code • Or… • Use the COD CBT New and Improved

  13. COD CBT- New Format! • Locating Grant Information • Managing School Information • Using COD Search • Updating and Creating Records • Working with Batches • Edits

  14. COD CBT – New Format! • Working the Action Queue • Grant Reports • Requesting Data • ACG, SMART, TEACH • ATS

  15. Accessing COD Reports • Services tab • Same log in ID as COD • Separate database • Can have both COD and reports open at same time • Must log off each separately • Use the CBT Grants Reports • Accessing reports on the web

  16. Services Menu: Grant Reports

  17. “Pro” Practice Time • Practice by logging in and looking at a POP or verification report for your school • Or… continue with the Grants report CBT to explore all reports available: Pell, ACG and SMART

  18. Cash Management • What’s an FAA supposed to do?? • Check Cash screens to see if funds have been drawn to support disbursements • Read only view in G5

  19. Funding Information

  20. State University Cash Activity • Printer Friendly • Net Draws • Cash>Accepted and Posted Disbursements

  21. G5 Award Activity Report

  22. State University Yearly Totals

  23. “Pro” Practice Time • Log on to COD and visit your school’s cash screens • What was your initial CFL for 0809 CFL? • Are you currently substantiated for all programs? • COD CBT lesson

  24. Teach Grant/Agreement to Serve (ATS) • IFAP • Final Regulation http://www.ifap.ed.gov/fregisters/FR06232008TEACH.html • DCL: Gen 08-01; Gen 08-07 • EA:06/04/08, 06/19/08,06/20/08, 06/27/08,07/28/08

  25. TEACH and COD • ATS completion • Viewing the ATS • TEACH batches

  26. HTTPS://teach-ats.ed.gov

  27. TEACH Batches

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  29. Contact Information We appreciate your feedback and comments. We can be reached at: Barbara.davis@ed.gov Wood.mason@ed.gov

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