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Overview of Microsoft Office 365: SharePoint Online Features and Limitations

clancy avatar
clancy
22 diapositives · 375 Views · Jul 12, 2014

This guide explores Microsoft Office 365, focusing on SharePoint Online and its offerings. SharePoint Online provides a range of products ideal for small businesses but comes with certain limitations, particularly in terms of user management and site collection features. We detail the distinctions between the Professional and Enterprise plans, domain configurations, and potential issues users may face, such as migration constraints and search functionalities. Discover how to best utilize SharePoint for document storage while being aware of administrative constraints and feature limitations.

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  1. SPOnline – first impression • Yuri Leontyev • Team Lead

  2. Office 365? SharePoint Online? Microsoft Office 365 is a commercial software plus services offering a set of products from Microsoft Corporation, with the initial plan including a Professional subscription (for organizations of 25 and smaller) and an Enterprise subscription (for organizations with more individuals). Microsoft Exchange Online Microsoft SharePoint Online Microsoft Lync Online Office Professional Plus Office Web Apps

  3. PLANS

  4. Issues P – SharePoint Foundation E – SharePoint Server Q: Can I switch between Office 365 plan families (Plans P1 and E)? You cannot migrate between a Plan P account and a Plan E account. In order to move between the two plans you would need to cancel your account and then sign up for a different one. You can’t have the same site name after the cancelation without a request to support.

  5. Domain configuration

  6. Domain configuration P – domains are managed by Office 365 E – domains are managed by your registrar, MS provides configuration settings You specify which services are associated with the domain Accounts are associated with domain: yourname@youdomain.com Other services (Exchange, Lync) provide configuration settings that should be set on your registrar

  7. Administration Panel

  8. Site Collections

  9. Site Collections - New

  10. Site Collections Overview • 4 domains/subdomains: • yourname.sharepoint.com – private, can have explicit SC • yourname-my.sharepoint.com – My sites host, private • yourname-pub.sharepoint.com – public, own domain can be used • yourname-admin.sharepoint.com – administration panel • No possibility to add managed path for internal SC

  11. User Profiles

  12. Term Store

  13. Business Data Connectivity

  14. Search? No administration It’s not clear when indexing takes place. No possibility to start manually. No possibility to create Managed Properties Search scopes only on site collection level. Search scopes not allow using Managed Properties. Only Web Address and Terms.

  15. Issues No Site Settings in Site Actions on root site of public site collection Several pages are missing (Manage Content and Structure) To Activate Publishing (Web) feature you need to rename OOB libraries User Profiles are available only for authorized users.

  16. Public SC – Anonymous Access By default anonymous access only to pages thus blog site template not working correctly. It can’t be change through UI Resolution: http://www.fiechter.eu/blog/Lists/Posts/Post.aspx?ID=6

  17. Wsp365.Anonymous.zip

  18. Search for anonymous No access to /_layouts/OSSSearchResults.aspx Resolution – Create Basic Search Center

  19. Taxonomy TaxonomyFieldAdded hidden feature not activated Resolution: install third party sandbox solution to activate it. No OOB tag cloud web part that can work with term sets. OOB and custom tag cloud web parts not working with anonymous access.

  20. Administration No backup available No PowerShell for SP Online. Only for Office 365 and Exchange Online

  21. Resume Office 365 is good for small business SP Online E plans are not suitable for organization portals. Limited and not usable OOB, hard or impossible to customize. SP Online can be used as a document storage. SP Online is not designed to power users. Only to SP professionals. Sandbox solutions are VERY limited now.

  22. Thank You! Questions