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Adopting a Budget for 2009/10

Adopting a Budget for 2009/10. Board Meeting June 2, 2009. Prepared by: Dr. Cathy Nichols-Washer Douglas Barge & Staff. Y:Business ServicesBudget2009-10AdoptedMeetingsB06-02-09B06-02-09.ppt. Table of Contents. Description. Page No. A. Opening Comments. 1. B. Cash Flow Problems.

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Adopting a Budget for 2009/10

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  1. Adopting a Budgetfor 2009/10 Board Meeting June 2, 2009 Prepared by:Dr. Cathy Nichols-WasherDouglas Barge & Staff Y:\Business Services\Budget\2009-10\Adopted\Meetings\B06-02-09\B06-02-09.ppt

  2. Table of Contents Description Page No. A. Opening Comments 1 B. Cash Flow Problems 2 C. Summarizing Changes 3 - 6 D. May Revisions 7 - 13 E. Optional Change 14 - 15 F. Recommendations 16 • Appendix – Part I • Proposed Reduction Details • Continuation & Henderson Class Size Impact • Summary of Changes • Appendix – Part II (see separate attachment) • Details of Budget Reduction Process A1 – A2 B1 C1 – C8 i

  3. Opening Comments • Budget problems for both 2008/09 and 2009/10 never seem to stop mounting • State revenues continue to decline • Voters didn’t support solutions that weren’t solutions • Legislators are far behind the problem curve • For now we are building a budget based on the State adopted budgets • In addition, we have made adjustments to reflect the Governor’s May revision proposals • Using the County directed guidelines • We have attempted to minimize the additional reduction of staff • Planning will continue 1

  4. Cash Flow Problems A repeat of last year and more 2

  5. Summarizing Changes ii

  6. Review of May 5, Board Approved Strategy (Option “A”) • Spends Current Resources on Current Students now: • Uses greatest amount of flexibility • Potentially requires a greater level of future cuts • Provides for greater administrative authority to deal with daily operational needs of the District • Dealt with structural balance now, but will not help deal with additional State reductions • Retains Flexibility for Use of Federal Stimulus Resources • Maintains reserves at the 3% levels required by the State • Requires budget adjustments of $16,512,349 3

  7. Current Budget Reductions B. Full Use of Tier III Reductions Description FTE Amount I. Updated “Option A” A. Reduce Carryover Reserves $1,309,204 180.03 11,496,777 C. Partial Use of Tier II Reductions 50.95 3,706,368 D. Total Adjustments 230.98 $16,512,349 *See Appendix for Details 4

  8. Summary of Changes • We have had to adjust to an ever increasing State fiscal crisis and the uncertainty surrounding the Federal dollars • From the original recommendations submitted to the Board for consideration, a number of changes have been made to the reduction plans • Those changes include: • Adjusting class sizes for 9-12 • Support for Senior Projects • Retaining Counselors & Library Assistants • Special Education Staffing • Other support staffing 5

  9. 1. Board Member Stipends – 10% Reduction Board of Education & Superintendent Reductions Description Amount $ 6,584 2. Superintendent – 6.63% Salary Reduction 17,195 3. Total $ 23,779 6

  10. May Revisions iii

  11. $16M So What is the Problem? State $28M $3.6B or $469 to $1,000 per ADA District $27M Tier I Tier II = Tier III 7

  12. E. Net Revenue Loss ($6,842,736) ($5,549,383) $1,293,353 The Problem is Revenue A. 2008/09 Revenue Limit B. 2009/10 Revenue Limit ($6,842,736) Description On Going Total One Time ($6,309,900) ($6,309,900) (6,842,736) C. Total Revenue Loss ($6,842,736) ($13,152,636) ($6,309,900) D. Federal Stabilization (*) 7,603,253 7,603,253 (*) See appendix B4 for details of expenditures no longer possible. 8

  13. How Can We Balance? • Declare Federal Stabilization Resources • Sweep State Tier 3 Programs • Reduce reserves further * • Additional program reductions • Deeper State Tier 3 programs reductions with the hope that Federal Categorical Stabilization resources will become available to backfill (re-instate) these cuts • Additional reductions previously identified (Option B) • Additional reductions previously identified (Option C) * District will still maintain required 3% General Reserves. 9

  14. What Can’t We Do to Balance? • Declare any additional Federal Title I resources until rules and funding levels have been clearly defined • Declare additional Federal Individual with Disabilities Education Act (IDEA) resources until State has done their homework and notified the District of rules and funding levels 10

  15. D. State Categorical (2,258,189) (2,258,189) E. Fed. Stabilization – Categorical (1,907,790) (1,907,790) F. Total Program Reductions ($187,674) ($5,549,383) ($5,361,709) A. Various Reserves B. Continuation Staffing (#) Program Reductions ($125,116) Description On Going Total One Time ($1,195,730) ($1,195,730) (125,116) C. Community Day School (#) (62,558) (62,558) (#) – See Appendix, Page B-1 for detail of class size impact. 11

  16. Categorical Funded Staffing 1. Director of Ed. Services $141,984 2. Coordinator of Community Relations 126,252 Description FTE Budget 1.00 1.00 3. Administrative Secretary 1.00 61,762 4. ELD Teachers (grades 9-12) 2.25 143,309 5. Curriculum Program Administrator 2.00 254,256 6. Categorically Funded 7.25 $727,563 12

  17. 3. Federal Stabilization 7,603,253 7,603,253 4. Program Reductions 5,361,709 187,674 5,549,383 5. Total Estimated $6,741,296 ($6,741,296) $0 Status the Structural Balance 1. Balance as of 4/07/09 2. Revenue Limit – May Revise (13,152,636) $0 Description One-Time On-Going Total $86,234 ($86,234) (6,309,900) (6,842,736) * Rebuilding of some programs without State funding may be an additional burden in the future (i.e. Maintenance & Operations) 13

  18. Optional Change iv

  19. Co-Curricular Reductions • All freshman sports would be eliminated • Entire sports programs would be eliminated: • Tennis, golf, badminton, and diving • Junior varsity Soccer would be eliminated • Half of non-athletic activities would be reduced or eliminated • Newspaper, speech & debate, yearbook, Future Farmers, instrumental music (exact areas are yet to be determined) • Half of middle school stipends for student council, yearbook, and drama would be eliminated • All elementary stipends would be eliminated 14

  20. Categorical Stabilization # FTE Total $406,816 4.00 E. Library Assistants, 9-12 4.00 190,260 561,387 13.53 G. Total Option (1.60) 17.53 $968,203 $0 A. Co-Curricular – Activities/Athletics B. Income (participation donations) (40,093) Co-Curricular Funding Option Funding Option Description FTE Budget $356,742 C. Department Chairs (1.60) (100,093) D. Librarians (4.00) (406,816) F. Library Assistants, K-6 15 # Implementation delayed pending arrival of Federal resources

  21. Recommendations • Staff recognizes the Governor’s proposal to reduce Revenue Limit by more than $13M between this year and next • To close this gap staff recommends: • Declaring all of the “On-Time” Federal Stabilization resources • This would include reversing previous recommended use of these resources (see appendix for details) • Reduce the remaining reserves as outlined in this report (see appendix for details) • Reduce Teacher staffing by 1.00 FTE at both continuation sites and Henderson CDS • Additional Sweeping of State Tier 3 categorical resources (see appendix for details) • Plan on the use of Federal Categorical stimulus resources as they become available (see appendix for details) • Approval of Co-Curricular funding option. 16

  22. The End Until the Legislature Speaks

  23. Appendix – Part I Proposed Reduction Details Continuation & Henderson Class Size Impact Summary of Changes v

  24. Proposed Reduction Details A1

  25. Proposed Reduction Details A2

  26. PROJ. ATTEND. ADJ. CURRENT AVG. REVISED REVISED AVG. SITE ENROLL FACTOR ENROLL FTE CLASS SIZE FTE CLASS SIZE Liberty 142 66.70% 95 7.00 16 6.00 19 Plaza Robles 159 66.70% 106 8.00 16 7.00 18 Henderson CDS 145 90.96% 132 8.78 18 7.78 20 Liberty, Plaza Robles & Henderson Schools – Teacher Staffing B1

  27. Summary of Changes C1

  28. 1. Teachers (9-12) – Reduce Class Size by 1 9.60 Strategy to Address Class Size Grades 9-12 Description FTE Budget A. GENERAL FUND UNRESTRICTED * $660,557 2. Instrumental Music (5-6) (5.12) (488,871) 3. Grade 9-12 Teachers (ELD) (2.25) (143,309) # 4. Vice Principal – Lincoln Tech (.25) (28,377) 5. Net Change 2.08 $0 B. ECONOMIC IMPACT AID (EIA) 1. Grade 9-12 Teachers (ELD) 2.25 $143,309 (*) Changes previous proposed from an increase of 2 students to an increase of 1 student C2 (#) May fund .25 FTE from Adult Education Fund

  29. * 1. Teachers (9-12) – Senior Project .93 2. Warehouse – Delivery Driver (workday reduction) 3. Total General Fund Unrestricted .93 $33,615 (24,564) B. STATE TIER III PROGRAM SWEEP 1. Community Based English Tutoring (CBET) ($33,615) Senior Project – Partial StaffingResponse to April 21 Board Discussion Description FTE Budget A. GENERAL FUND UNRESTRICTED $58,179 (*) Release of one period for coordination of program. Does not include current allocation to reduce 12th grade English class sizes. C3

  30. 1. Counselors (K-6) – Title I 4.26 Possible Uses of Categorical Resources Description FTE Budget $360,034 2. Teachers (9th) CSR 5.32 332,000 3. Budget Technician 1.00 63,179 4. Instructional Coaches 5.00 445,280 5. Administrative Secretaries 2.00 113,104 6. Total 17.58 $1,313,597 C4

  31. 1. Library Assistant (K-6) 3.38 Federal Stabilization Resources Description FTE Budget A. Future Additions (*) $140,347 2. Counselors (K-6) 1.60 135,224 3. Counselors (7-12) 1.00 88,679 4. Total Future Additions 5.98 $264,250 * Funding is one-time C5

  32. 1. Library Assistant (K-6) 5.80 Federal Title I Stimulus Description FTE Budget A. Future Additions $235,832 2. Counselors (K-6) 2.90 245,093 3. Total Future Additions 8.70 $480,925 Funding is one-time and supports Title I sites only C6

  33. 1. Tier II Reductions (#) 6.90 Federal IDEA Resources Description FTE Budget A. Future Additions (*) $102,384 2. Tier III Reductions (#) .60 96,073 3. Nurses 1.75 139,379 4. Total Future Additions 9.25 $337,836 * Funding is one-time and supports Special Education Programs only # See Appendix – Part II for details C7

  34. 2. Paraeducators – Resource Specialist 8.00 Federal IDEA Resources Description FTE Budget A. Future Additions (*) 1. Service Contracts - Autism $ 60,000 187,818 3. Paraprofessional - Infant (1.10) (27,434) 4. Program Specialist .60 70,096 5. Nurses 1.75 139,379 6. Total Future Additions 9.25 $429,859 * Funding is one-time and supports Special Education Programs only C8

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