Overview of Federal Programs

1. Overview of Federal Programs 42nd PAFPC Annual Conference April 3 - 6, 2011Seven Springs ResortChampion, PA Presented by: Maria Garcia-Morales mgarcia-mo@state.pa.us Regional Coordinator Division of Federal Programs

2. Pennsylvania Department of Education • Division of Federal Programs 333 Market St. 7th Floor Division of Federal Programs Harrisburg, PA 17126 Tel : (717) 783-2193 Fax : (717) 787-8634 Follow these links to find our page: www.pde.state.pa.us Click link - Programs (on left) Click link- Programs D-G (on left) Click link- Federal Programs (on left)

3. Workshop Goals • Provide an overview of the primary programs administered by the Division of Federal Programs.

4. DFP Structure • Five Teams – Entire State – Members on each team include: • Two Regional Coordinators • Program and Fiscal Questions • One Administrative Technician • E-grants • Final Expenditure Reports • Budget Revisions • One Administrative Support Person • General Questions • One Point of Contact for Each School District • If questions, call Regional Coordinator first.

5. Team # 5 • Regional Coordinator/ Supervisor • Maria Garcia-Morales • Regional Coordinator • Karl Strckewald • Technician • Daniella Care • Administrative Support • Reba Kansiewicz

6. Communication from DFP • Penn*Links • Distribution List – From Regional Coordinator • Message Board – eGrants

7. Meetings with Federal Programs Coordinators • April – PAFPC • May/June – Regional Meetings at IUs (Individual Districts) • May – New Coordinator’s Training • September – New Coordinator’s Training • October – Fall Regional Meetings • February – New Coordinator’s Training

8. Programs Administered by DFP • Title I.A • Title I.D – Delinquent # • Title I.G – Advanced Placement • Title I – Neglected # • Title II.A – Improving Teacher Quality • Title II.B – Math/Science Partnership Grants* • Title II.D – Enhancing Education Through Technology (EETT)* • Title III – Language Acquisition Program (ESL) • Title VI – Rural Education Achievement Program • Advance Placement/International Baccalaureate program • Academic Achievement Awards (Added during Amendments – For schools that significantly decrease academic achievement gap) • School Improvement (Federal – Schools identified for Improvement) • SIG (School Improvement Grant – Follows models and must qualify based on specific criteria) • *Competitive- Not all LEAs • #LEAs Choose to support these programs/services

9. Applications One Application for: 1) Title I, Part A May Include: • Title I, Part D (Delinquent-LEAs choose to support, separate budget) • Neglected (LEAs choose to support added to Title I allocation) 2) Title II, Part A 3)Title III (First year 2011) Added to Consolidated if opened up for competition 4)Title II, Part D (Competitive) May add during amendment: Academic Achievement Awards (If schools qualify) Stand Alone for: Math/Science Partnership Grant (Competitive)

10. Applications • Application will be blank • May copy and paste from previous year’s application – Must use updated data/numbers • Different Sessions: • Consolidated Contact Information • Consolidated LEA Plan (Narrative) • Consolidated Staffing • Title I Program - Includes Budget • Title II Program - Includes Budget • Title III - If applicable

11. Allocations • 2011/2012 allocation based on 2008 Census data provided by USDE • Preliminary at PAFPC • Final released in January

12. General Information • eGrants System • Online system for Consolidated Application • Other Reports and Data Collection • Website: http://egrants.ed.state.pa.us • For eGrants help: • egrantshelp@state.pa.us • (717) 783-6686 • Need Login/Password to Access • See eGrants Super User in LEA • May contact your Administrative Technician for help

13. Final Expenditure Report Submitted online via eGrants PDE website DFP – Link Grant Application – Link to Final Expenditure Report found in main menu. Questions: egrantshelp@state.pa.us DFP Administrative Technicians Quarterly Reports Submitted online via the PDE Web Portal/FAI System PDE website e-pde webportal Link Submitted to the Labor, Education Comptrollers Office. Questions: egrantshelp@state.pa.us Comptroller’s office (717)787-5506 Failure to submit on time will STOP PAYMENTS. Fiscal Reports

14. Title I. Part A Program Manager Renee Palakovic rpalakovic@state.pa.us

15. Title I • Largest federally funded education program. • Purpose: To help low achieving students achieve high academic standards. • Supplemental Educational Assistance • Mainly in Reading & Math • Two main models for servicing students: • 1) Targeted Assistance Program • 2) Schoolwide Programs

16. Instructional Programs In Class Pull Out Extended Day Extended Year Pre-Kindergarten Summer Programs Online Learning Take Home Resources Tutoring Supporting Programs Professional Development Parent Involvement Materials/Supplies Technology School Choice Supplemental Educational Services Title I Uses of Funds

17. Reservation of Funds • Costs to Reserve: • School Improvement Requirements • Neglected Funds • Administration • Professional Development • Homeless • Remember!! • The more funds you reserve off the top, the less funds available to distribute to eligible schools. • Your Title I budget will account for “all” funds including the reservation of funds.

18. Parent Involvement State Parent Advisory Council (SPAC) Coordinator: Cindy Rhoads crhoads@state.pa.us

19. Parent Involvement Requirements • Parents must be involved in order for LEA to receive Title I • Set Aside: 1% if Title I allocation is greater than $500,000 • 95% goes to buildings • Required Annual Meeting • Parent Involvement Policies • Parent Compacts • Annual Planning, Review and Improvement of Program • Parent Right-to-know Notification –Teacher/Paraprofessional qualifications

20. Title II (Part A)Improving Teacher Quality Don McCrone Program Manager dmccrone@state.pa.us

21. Title II, Part A – Improving Teacher Quality • Funds can be used to reduce class size or to provide high quality, scientifically based, professional development in targeted schools. • Target Title II A Funds to schools with • Largest Average Class Size • Identified for School Improvement • Annual Local Needs Assessment • Hiring Staff • Professional Development

22. Title II (Part D)Enhancing Education Through Technology Cindy Rhoads Program Manager crhoads@state.pa.us

23. Title II (Part D) Enhancing Education Through Technology • 100% of the funds are awarded competitively • Focus on technology literacy by the end of 8th grade • Needs to meet 2 criteria: • LEAs with the highest numbers of low income families • One or more schools in School Improvement • AND • Demonstrates a need for technology • Is a one-year initiative (not sure about funding in 08-09) • 55 LEA’s were awarded 2006/2007

24. Title III Language Acquisition Program (ESL) Karl Streckewald Program Manager kstreckewa@state.pa.us

25. Title III, Language Instruction for Limited English Proficient and Immigrant Students • Program Requirements: • Increase English proficiency • Provide high quality professional development. • Supplement (not supplant) LEAs core ESL instructional program. • Source of Funding • Per pupil allocation based on the number of ELL reported on the LEP database • Two pots of money • 1)LEP – per pupil • 2)Immigrant

26. Instructional Services Intensify Instruction Professional Development Support Personnel (Aides) Technology/Educational Software Tutorials, mentoring, academic or career counseling Family literacy, parental involvement/outreach Community Programs/services Coordinated activities with community based organizations Curricular materials/supplies Title III – Use of Funds

27. Title VI (Part B) –Rural Schools Initiatives Virginia Baker Program Manager vbaker@state.pa.us

28. Title VI, Part B – Rural Schools Initiative • Two programs • Small, Rural, School Grant Program (administered by USDE) • Rural And Low Income School Program (administered by DFP) • Purpose: Both programs were designed to help rural districts that lack personnel and resources to compete effectively for federal grants. • Only 34 LEAs Received Rural and Low Income School Program Grant for 10/11

29. Small, Rural School Grant Program Funds can be used to carry out activities authorized under one or more of the following federal programs: Title I, part A Title II, parts A and D Title III Title IV, parts A and B Rural and Low Income School Program Funds can be used to carry out the following activities: Teacher recruitment and retention Teacher professional development Educational Technology as described in Title II, Part D Parental involvement activities Title I, Part A Title IV, Part A Title III Title VI, Part B – Use of Funds

30. Federal Programs Monitoring Process Susan McCrone Program Manager smccrone@state.pa.us

31. Federal Programs Monitoring • Purpose • Demonstrate compliance with Federal Law and avoid possible audit exceptions • The listing of Districts to be monitored for the 2011-2012 school year will be posted on the Federal Programs web site. • Monitoring occurs: • One time during a three-year cycle • Between January and May on a mutually agreed upon date.

32. Federal Programs Monitoring • Division of Federal Programs Responsibilities • Notification letter • Monitor assignments • Monitor training • Preparing for a visit - the key to success! • District responsibilities • Make contact with the assigned monitor • Self-evaluation - Complete the instrument • Current application and Schoolwide Plans • Organize Program Data - Documentation! • All Federal Program Managers should be available • Have Title I parents available

33. Federal Programs Monitoring • Monitors • Are retired educators • Almost all are retired federal program employees • Final Approval Letter • End result of a successful visit • Signed by Division Chief, Federal Programs, Renee Palakovic • Tangible proof of program compliance with statutes, regulation and guidance

34. Nonpublic SchoolParticipation Karl Streckewald Nonpublic Liaison kstreckewa@state.pa.us

35. NCLB Programs Requiring Nonpublic Consultation & Participation • Title I • Title II, Part A (Improving Teacher Quality) • Title III • Title II, Part B (Math/Science Partnerships) • Title II, Part D (EETT)

36. Nonpublic Participation • Timely and meaningful consultation during the design and development of the programs. • Sign off in eGrants for Title I • Catholic Schools – One sign off • Private/Christian – One sign off per school • Nonpublic schools may not receive funds (no checks) – only services. • LEA maintains fiscal control of all nonpublic funds. • LEA arranges all nonpublic services. • Equipment purchased with federal funds for nonpublic uses remains the property of the LEA

37. Identifying Eligible Nonpublic Children • In order to be eligible for Title I services in a nonpublic school – • Child must reside in a participating Title I public school attendance area AND • Be educationally deprived. • Students must be selected based on multiple, educationally related, developmentally appropriate criteria (poverty is NOT a criteria). • Exempt: • Homeless • Two (2) preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I Part C (Migrant Education).

38. Nonpublic Involvement in Other Programs under NCLB • Nonpublic Schools located within an LEA attendance area are eligible for services under: • Title II, Part A (Improving Teacher Quality) • If the LEAs portion of Professional Development is greater than the amount allocated through the IU then the LEA needs to send a check to the IU. Check the CARRYOVER section under Title II Part A • Title II, Part D (EETT) • Funds for these programs are administered through the IUs

39. Projects – Due dates July 1) Consolidated Application Title I A, Title II A, Title III, and Neglected and Delinquent, if servicing. February School Improvement Applications.

40. Reports – Due Dates – 2011-2012 • November 15 – Comparability • Found in eGrants - Link in the Consolidated Application. • December 15 – Neglected and Delinquent counts. • Collected by DFP liaison • December – Staff and Student Participation Data – • Via eGrants, Main menu, view previous years projects, 2010

41. Tips for Title I Administrators • Learn to view Federal Programs from multiple perspectives • Seek help from veterans • Tap outside resources • Understand and control your Title I budget • Train your staff-and delegate whenever you can • Be visible

42. Questions ?