“Collaboration Center@philasd”

1. “Collaboration Center@philasd.org” The School District of Philadelphia Office of Information Technology Division of Technology Services Gary Brookstein Carmen Verrilli

2. IntroducingCollaboration CenterPowered by It’s more than just email …

3. Collaboration Center Anywhere, anytime access to:Email Calendar Contacts Tasks Documents Sharing Collaboration

4. What isCollaboration Center ? • Collaboration Center is the School District of Philadelphia’s web-based messaging and collaboration program. • Collaboration Centeroffers a single solution application for email, calendar, contacts, tasks, document preparation and sharing – that’s easy to use and universally accessible

5. What isCollaboration Center ? • Collaboration Center is “platform neutral” (Mac or PC) • AccessCollaboration Center anywhere, anytime: • Classroom – use any Internet-connected computer (Ethernet/Wireless) • Schools, Regional Offices, 440 Education Center • Home – solves email “send” problems • Mobile devices and smart phones

8. Comcast and Zimbra

9. Zimbra Overview

10. Features

11. Compose in plain or HTML Share mail folders “Conversation” view Advanced search Server-side filters Color code messages Out of office replies Three-pane reading view Multiple compose windows Prioritize outgoing mail Mandatory spell check option Multiple signature files with embedded graphics Auto-complete address Improved SPAM/Virus filter Tags/Flags Delayed send option Individualized “Junk mail” settings Email

12. Drag and Drop Attachments

13. Tabbed Email

14. Email Templates

15. RSS Feeds • View web-based information via Zimbra email

16. Signature File with Graphic and Embedded URL

17. Address Books/Contacts “Contacts” - Add to your address book “GAL” - School District Directory “Emailed Contacts” - added when mail is sent Move contacts between address books Right-click menus Drag contact to mini-calendar to create a meeting Share address books with others Import/export contacts Add photos to contacts Group Contact (personal distribution) Lists

18. Create multiple calendars Format appointments in HTML Drag and Drop appointments View multiple schedules Resource and group scheduling Move events between calendars Right-click menus Filter calendar invites Share and publish calendars Import/Export calendars Delegate Access Subscribe to remote calendars Add attachments to meetings Search for appointments Pop-up reminders Calendar

19. Tasks • Create to-do lists • Manage tasks to completion • Share task lists • Delegate access • Move tasks between lists • Sync to Outlook

20. Documents • Documents - a document sharing and collaboration application that gives you a central place on the web client to develop, organize, and share information • WYSIWYG editor makes it easy to add spreadsheets, tables, images, etc • Turn Documents into collaborative “Wiki” pages • Wiki: a web page that can be edited by a web browser. The content of the page can be changed by other users.

21. Briefcase – a virtual flash-drive • Store your files in Briefcase instead of sending them as email attachments • Move files with one click to a Briefcase folder  • Briefcase folders are shareable; use for staff development • Email files directly from Briefcase

22. “Zimlets”

23. “Zimlets”

24. “Zimlets”

25. Sharing and Publishing • Simple sharing model common to Email, Contacts, Calendar, Tasks, Briefcase and Documents • Share internally (read and/or write access) or publish externally with a URL

26. Mobile Web Client • Real time access to email, address book, and calendar with “over the air” synchronization. • View shared content (folders, contacts, schedules) • Conversation views • Conduct advanced mailbox searches • View all folders, saved searches, flags and tags

27. Smartphone Access • Use your iPhone, Droid, Nokia, Treo and other “Smartphones” that support ActiveSync to access SDOP Email, Calendar and Contacts.

28. Advanced vs. Standard Web Client Collaboration Center offers two web clients: • The Advanced Web Client is the default web client and works best over a fast Internet connection. It offers a full set of web collaboration features including many components found in popular desktop programs like Outlook. The Advanced Web Client was developed with AJAX, a Web 2.0 technology that creates full-featured and interactive web applications. • The Standard Web Client – a reduced feature version for email, calendar and contacts. The Standard Client is recommended for users with older computers or a slow (e.g., dial-up) connection to the Internet. The Standard Web Client utilizes an HTML mode user interface.

29. Questions ?

31. Handouts

33. Where are the Handouts? I’ll send a share notice via email

34. Share Notice via Email

35. “New” Email Domain Address • Old address: userid@phila.k12.pa.us to userid@philasd.org • Same password • Forwarding - mail sent to old address forwards to new

37. Mailman “Listserv” • All schools have a Mailman list. • Email sent to the list address is delivered to all subscribers • Lists are “broadcast” or “discussion”