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Disaster Recovery

Disaster Recovery. Brock Long, MPA 99’ Vice President, Hagerty Consulting September 6, 2013. Issues & Considerations. Relevant Experience. Vice President of Hagerty Consulting Director of the Alabama Emergency Management Agency (Nov 07 – Jan 11)

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Disaster Recovery

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  1. Disaster Recovery Brock Long, MPA 99’ Vice President, Hagerty Consulting September 6, 2013 Issues & Considerations

  2. Relevant Experience • Vice President of Hagerty Consulting • Director of the Alabama Emergency Management Agency (Nov 07 – Jan 11) • National Hurricane Program Manager, FEMA Region IV • Georgia Emergency Management Agency, Statewide Planner (Hurricane Program & School & University Safety)

  3. Disaster Are Becoming More Costly • America’s Population Is In Transition • Single family providers/less means • Moving to more vulnerable areas • Aging population • Poor economy • Less since of community • Atmospheric Trends vs Frequency • El Nino • Thermohaline Circulation • Climate Change • Not Building A True Culture of Preparedness • Federal “Be Ready” initiatives are not working • Senior citizens are the most vulnerable • Teach citizens how to prepare without spending money • Increase visualization tools

  4. Active Decades Hurricane Activity & Thermohaline Circulation Inactive Decades • INACTIVE YEAR CYCLES: • 1903-1925 • 1971-1994 • 47 Year Total • ACTIVE YEAR CYCLES: • 1926-1970 • 1995-present

  5. Disaster Strikes – What’s The Process?

  6. Disaster Strikes – Declaration Process • Federal Assistance is never guaranteed after a disaster • Types of Stafford Act Disaster Declarations • Emergency Disaster Declaration • Major Disaster Declaration • Expedited Major Disaster Declaration • Small Business Administration Declaration • Factors considered when evaluating a Governor’s request (PA) • Estimated cost of assistance, insurance coverage in force, localized impact/concentration of damages, recent multiple disasters, hazard mitigation, other federal assistance • Factors considered when evaluating a Governor’s request (IA) • Concentration of damages, trauma, special populations, voluntary agency & state assistance, insurance, • Note: there is no set threshold for recommending IA • Political Factor/CNN Factor Disaster Recovery

  7. Types Of Disaster Assistance • Robert T Stafford Act & 44 CFR • Over 50 types of federal disaster assistance • Federal Emergency Management Agency • Small Business Administration • Housing Urban Development – CDBG/DR • Federal Highway Administration • Department of Commerce Economic Injury • North Carolina State Level Disaster Assistance • Regulations can change after major disasters: • Sandy Improvement Act • Post Katrina Reform Act • What is next & how can we keep up?

  8. The Major Programs • FEMA Public Assistance: • Emergency work (Emergency protective measures) • Permanent work (Rebuilding infrastructure to pre-disaster condition) • FEMA Individual Assistance: • Temporary housing, rental/mortgage payments, home repairs, crisis counseling • FEMA Hazard Mitigation Grant Program (Most significant source of funding for mitigation activities) • FEMA Community Disaster Loan (Established by PKEMRA) • Small Business Administration • HUD Disaster Community Development Block Grant Disaster Recovery

  9. Recovery Is Complex – NYC Sandy Project

  10. Pre-Event Considerations To Improve Recovery • Hire professional emergency managers • Don’t wait for disaster to strike before you meet your county/city EMA • Conduct training and exercises annually • Review, revise or create realistic plans • Recovery Administration Plan • Hazard Mitigation Plan (Strategy to Reduce Loss of Life/Property) • Long Term Community Recovery • Develop a plan • Establish Recovery Support Functions • Type of event and extent of damage determines lead agency

  11. Pre-Event Considerations • Proactively establish pre-disaster policies, procedures, & plans • Establish pre-disaster, competitively procured contracts (or pre-qualify vendors) • Recovery Management Support Services • Equipment • Develop pre-disaster risk management insurance approach • Issue and train all key employees on applicable programs and audit checklist(s) before disaster strikes • Make sure employees have a family plan • Implement a system/protocols to track your costs and progress • Have a plan for using HMGP funds Avoid changing policies (Payroll, tipping fees, etc) after a disaster Disaster Recovery

  12. Pre-Event Considerations Understand/Establish PDA process Identify Disaster Recovery Centers Power assessment for critical facilities Pre-Identified Points of Distribution Established strong VOAD partnership Sheltering/Long Term Sheltering/Housing Functional & Access Needs Inclusion Continuity of Government & services Conduct elected officials training EMAC Mission Ready Packages & Mutual Aid Logistics Failure = Recovery Failure Disaster Recovery

  13. The largest de-obligations of PA funds are usually debris related Debris Management Plan Work safety Debris Management Staging and Processing Pre-identified Contractors (Old FEMA 375) 3 Ways to Manage Debris (Pre-Plan) Force Account (County/Municipal Staff) USACE Private Contracts Debris Contract Considerations Hauling & Monitoring Be aware of any state statues/requirements Pre-Event Considerations – Debris Management Disaster Recovery

  14. Post-Event: Identify damages/projects ASAP Disaster Recovery

  15. Post-Event Considerations Communicate regularly and manage citizen expectations Conduct regular public briefings Compile thorough documentation for all actions taken and expense incurred Implement local recovery plan or long term recovery plan Hold regular meetings with FEMA and Grantee(s) to review status of projects, timeline and issues Establish project/grant tracking software – cash flow, project completion forecast, total asset visibility Disaster Recovery

  16. Tailored Financial Management Solution Real-Time Progress Reports & Total Asset Visibility Disaster Recovery Financial Management System • Provide Total Asset Visibility • Hagerty can provide a tailored financial management solution to help Executive Officials with: • Monitoring all funds • Tracking project progress, • Forecast cash flow and project completion • Providing Transparency and accountability • Enabling effective resource management • Real-time progress reporting • The application • As a customizable web-based database and tracking application, QuickBase can be quickly designed, developed, and implemented by Hagerty to meet the particular financial information needs of a given disaster and jurisdiction. Specifically the Tool can: • provides a central repository of information, • eliminate the need for multiple spreadsheets • manages workflow through a process called cue management The technology Intuit’s QuickBase Online Database Application • The benefits • Ensures Stewardship & financial return • Identifies process bottlenecks • Allows for multiple users in a secure environment IT Solutions

  17. Non-Stafford Act Disaster Recovery • The United States has seen an increase in Non-Stafford Act Disasters: H1N1, Deepwater Horizon, West Texas Explosion, CP&G CA Gas Explosion, Haiti Earthquake, others? Disaster Recovery

  18. The Response – How Was This Different? • The Robert T. Stafford Act did not apply • The Oil Pollution Act of 1990 is used for hazardous materials National Contingency Plan events • There are 56 different types of federal declarations • Alabama Deepwater declarations included: • SBA , Economic Injury Assistance loans • Oil Pollution Act, 1990, National Pollution Fund Center Assistance • Department of Labor, Employment and Training Administration Assistance • Department of Commerce, Economic Development Administration, fisheries assistance • Emergency managers were the primary responders at the state and local level despite the lack of Stafford Act support Disaster Recovery

  19. National Contingency Plan National Response Framework Local Priorities Are Often Overlooked WHITE HOUSE Emergency And Disaster Declaration s Secretary DHS NIC FEMA Administrator Governor Governor UIC Houma, LA Unified Area Command FOSC State RP STATE EOC FCO DCO SCO (JFO) (EOC) STATE EOC ESF 1-15 UIC Mobile, AL ESF 9 ESF 10 FEMA COORD FEMA-R4/6 USCG-D8/7 NPS DOD EPA COORD USCG-D8/7 USCG-DWH UIC Miami, FL PARISH AND COUNTY EOC PARISH AND COUNTY EOC UIC Houston, TX Deepwater Horizon NRF = Federal Support to State/Local NCP = Federal Command/Control

  20. Known Impacts To Alabama Are Largely Economic • Beach-related tourism • Most impacted state • $1.4 billion estimated losses • Beaches generate 16% of state sales tax • June 1 – July 30 swimming advisory /bans issued • Seafood (Fishing & Processing) • Commercial & recreational fishing closed June 1 • 37% of the entire Gulf was closed – estimated at $415M in revenue loss (AL) • Off shore oil drilling & production support • Oil valued at $76.31 a barrel in April – Estimated $373M in extracted oil alone. • Real estate – impacts being determined Disaster Recovery

  21. Environmental Impacts • Known environmental damage is minimal to AL • NOAA - Natural Resource Damage Assessment • Used to determine actual environmental damage & compensation for damages paid by responsible party • This process is coming to a close – Approximately $8 to $20 billion will be awarded to the states Disaster Recovery

  22. Citizen Claims & Outreach • June 2nd, the number of claims was 6,528 • June 8th, ACAT training was initiated and included: • Alabama Emergency Management Recovery Section, Preparedness and Field Services personnel • 150 members of the Alabama National Guard • 14 field teams • Multiple languages: Vietnamese, Cambodian and Laotian • AEMA/DHS met with local officials regarding teams • July 29th, mission ended, the official number of claims was 27,651 • BP operated 5 Disaster Recovery Centers – State not included Disaster Recovery

  23. King For Day Recommendations • Reduce the complexity! • Kill policy that stands in the way of a state’s priorities • Create a CDBG recovery program option for state & local jurisdictions • Redesign the FEMA appeals process & adopt arbitration • Create monetary incentives for jurisdictions to close out disasters early • Is long term recovery FEMA’s expertise? For example, how do you generate sales tax revenue after major disasters? • Provide a comprehensive vision for organizing the wide array of disaster grant funds for different types of disasters • Always approve Individual Assistance requests • Change FEMA hiring practices (mirror the FBI process) Disaster Recovery

  24. King For Day – The Way It Should Be Way it should be Current Model Federal State Local Disaster Recovery

  25. Questions? Brock Long, Vice President (334) 652-1450 Brock.long@hagertyconsulting.com www.hagertyconsulting.com

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