Understanding the IT Fee Philosophy, History, and Distribution Model at Penn State

1. Information Technology Fee(IT Fee) Philosophy, History and Distribution Model

2. IT Fee Discussion Points • Philosophy • History • Distribution Model • Central Services • Location-Specific Services • Distribution Schedule • Fall Initial Distribution • Spring Final Distribution • Questions

3. IT Fee Philosophy • Supplemental funding for the IT-related services and infrastructure necessary to support Penn State’s academic mission. • PSU Presidential mandate: • IT Fees collected at a campus are returned to that campus through central services and location-specific services. • IT Fee increases support central services.

4. IT Fee History • 1990/1991: • “Student Computer Fee” at $35/semester • Supported electronic mail and Internet services for students in courses using computing services • 1996/1997: • Renamed “Information Technology Fee” • 1998/1999: • Expanded use to include additional PSU units that supported computing and infrastructure services for all students • Returned a portion of UP resources to academic colleges • Soon after, Provost decided to allocate fee increases to support central services

5. IT Fee History (continued) • 2006/2007: • Full-time student fee is $202/semester • Based on previous decision by campus Chancellors, part-time students pay reduced fee of $149 or $69/semester, depending on number of credits taken

6. IT Fee Distribution Model • Formula: • IT Fee Income – Central Services charge = Fee Income distributed to campuses to support Location-Specific Services • Central Services support all students across all campus locations • Central Services provided by: • University Libraries • Telecom and Networking Services and Security Operations Services units of ITS • Other ITS units providing academic computing services

7. IT Fee Distribution Model (cont.) • Campus leadership determines location-specific services offered with distributed IT Fee resources. • Location-specific services include: • Student computer labs and attendants • Classroom computing equipment • Academic colleges collectively receive $850,000 from the IT Fees returned to University Park campus for location-specific services.

8. IT Fee Distribution Schedule • Fall Initial Distribution: • Projects total IT Fee collection for current fiscal year using actual income from previous year, adjusted for fee increase. • Uses previous year’s average fall and spring enrollments to determine central services charge per campus. • Distributes 90% of projected total IT Fee distribution to campuses for location-specific services.

9. IT Fee Distribution Schedule (cont.) • 0607 Fall Initial Distribution Formulas: • IT Fee Increase Ratio = • (0607 full-time IT Fee per student / 0506 full-time IT Fee per student) • 0607 Projected IT Fee Income = • 0506 Actual IT Fee Income (includes waivers) X IT Fee Increase Ratio • 0607 Fall Initial Distribution per location = • 90% X {0607 Projected IT Fee Income - (Central Services Charge X Average Headcount percentage)}

10. IT Fee Distribution Schedule (cont.) • Spring Final Distribution: • Uses actual IT Fee collection for current fiscal year as reported by Budget Office. • Subtracts central services charges based on current year actual enrollment data. • Calculates total IT Fee to be distributed to campuses for location-specific services. • Distributes difference between calculated IT Fee distribution and Fall Initial Distribution.

11. IT Fee Distribution Schedule (cont.) • 0607 Spring Final Distribution Formula: • 0607 Actual IT Fee Income = • Reported by the University Budget Office • 0607 Spring Actual Distribution per location = • 0607 Actual IT Fee Income (includes waivers) – (Central Services Charge X 0607 Average Headcount percentage) - Fall Initial Distribution per location

12. IT Fee Resources • IT Fee Distribution Model • IT Fee Overview by Fiscal Year (Central Services) • http://its.psu.edu/itsfinancial/finpolicies/itfeeall/itfeeall.html

13. IT Fee Questions?