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Log ETT Mobile Training Team Decree 4.0 Training

Log ETT Mobile Training Team Decree 4.0 Training. Ministry of Defense Logistics Organization Roles and Responsibilities Materiel Groups and Classes of Supply The Ministry Of Defense Depot Address System MoD Forms MoD Form 14 and 9 processes. Discussion Topics .

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Log ETT Mobile Training Team Decree 4.0 Training

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  1. Log ETT Mobile Training Team Decree 4.0 Training

  2. Ministry of Defense Logistics Organization Roles and Responsibilities Materiel Groups and Classes of Supply The Ministry Of Defense Depot Address System MoD Forms MoD Form 14 and 9 processes Discussion Topics

  3. Decree 4.0 Revision signed, 11 Jan 09

  4. Ministry of Defense 1st Deputy Minster of Defense General Staff of the ANA Assistant Minister of Acquisition Technology & Logistics 201ST Corps Logistics Office General Staff Chief of Logistics 201ST Corps 203rd Corps Logistics Office Logistics Command Acquisition Agency 203rd Corps Central Workshop 205th Corps Logistics Office Logistics Support Operations Center 205th Corps Central Movement Agency Forward Support Group 207th Corps Logistics Office 207th Corps Class I National Supply Depot 1st Forward Support Depot 209th Corps Logistics Office Class III National Supply Depot 209th Corps 2nd Forward Support Depot Class V National Supply Depot 3rd Forward Support Depot Air Corps Logistics Office Air Corps Class VIII National Supply Depot 4th Forward Support Depot Intermediate Commands & Training Institutions G4 Sections Central Supply Depot Aviation Support Depot HSSB Depot 0 Depot 1 Depot 2 • Logistics Organization for the MoD and ANA:

  5. Roles & Responsibilities (National Level) Logistics Command: • Responsible for the MoD National Maintenance, Supply, and Distribution System • Provides guidance and management oversight for: • National Depots (NSD) • Central Movement Agency (CMA) • Central Workshop (CWS) • Logistics Support Operations Center (LSOC) • Forward Support Group (FSG) • Forward Support Depot (FSD) • Ensures all lower echelon agencies work together • Executes priority of movement, fill, and maintenance in accordance with MOD, ATL and General Staff directives/guidance and applicable Reference Chapter 1-7b

  6. Roles & Responsibilities (National Level) Logistics Support Operations Center(LSOC): • Falls under the Logistic Commander and is the Materiel Management Center for the ATL Supply chain • Provides Command and Control over the logistics enterprise for ATL Supply chain • Distribution Management Center makes modal determinations for sustainment and fielding of cargo Forward Support Group (FSG): • Acts as an intermediary between the Forward Support Depots (FSD) and the LSOC • Functions as the Headquarters for all FSDs • FSG must maintain information on stock balance status’ of FSDs • Does not approve or deny any request for materiel MoD Form 14 Reference Chapter 1-7b

  7. Materiel Groups & Classes of Supply

  8. Description Grouping Class of Supply Sustenance Food / Rations Class I General Supply Items, items consumed in use, Clothing, material, uniform items, office equipment, furnishings, supporting sets, kits, outfits, general equipment Clothing, Stationary, Supplies and Equipment, General Supply Class II Petroleum Products transported and stored in bulk, such as aviation fuel, heating oil, diesel, benzene or petrol / Petroleum Products transported in consumption size containers or packages Fuel / Petroleum, Oils, Lubricants Class III Materiel normally only associated with construction Construction Materials Class IV Ammunition and Explosives Ammunition and Explosives Class V Weapons, vehicles, airplanes, Como, And automatic equipments. End Items Class VII Consumables to support the health care Medical Materiel Class VIII Items required to be replaced on class VII end items. Includes the ground support and air support Spares / Repair Parts Class IX Materiel Groups & Class of Supply Reference Chapter 3-1

  9. Ministry of Defense Depot Address System

  10. Ministry of Defense Depot Address System • Established to provide continuous logistics support (supply, maintenance, and transportation) to all organizations of the MoD regardless of location or assignment • Chief of General Staff, Chief of Logistics, Plans and Operations updates and keeps Depot Address System current with changes of unit location & unit of assignment • Chief of General Staff, Chief of Logistics, Plans and Operations will disseminate the updated list monthly Reference Chapter 4-2

  11. Ministry of Defense Depot Address System Ministry of Defense Depot Address Code (MoD DAC): • A MoD DAC is required for all units maintaining the MoD Forms 2 and 4 for supply actions • The MoD DAC is a distinctive six digit (positions), alpha-numeric (letters and numbers) address code • Each MoD DAC is assigned to and identifies a specific organization, or enterprise, authorized by MoD to request and receive supplies or receive billings Reference Chapter 4-2

  12. MoD Forms

  13. Stock Accounting Record (MoD Form 2)

  14. Stock Accounting Record (MoD Form 2) • Provides a document to manage the stocks of logistics functions above the unit level • Provides a basis for stock accountability for those charged with materiel accountability and management while providing logistics support to external organizations • Records increases and decreases to stocks on-hand • Assists in predicting necessary stock levels to satisfy demands • Establishes the balance on-hand, and records stock identification data for purposes of accountability, issue, and ordering • Used by stock control sections of CSSK, FSDs, and NLDs • When used, this record is an accountable record and cannot be destroyed without written instructions by either the General Staff or the MoD Staff principle responsible for validation and certification of accountable records Reference Chapter 4-8

  15. Stock Accounting Record (MoD Form 2)

  16. Due-Out Log (MoD Form 1298)

  17. Due-Out Log (MoD Form 1298) • Establishes a record of the materiel / stocks owed to a supported unit until all requests are completed / completely filled with stock as requested • This form when initiated is retained with the MoD Form 2 Stock Accounting Record it is associated with • The CSSK, FSD and NLD will use the MoD Form 1298 as the ASL back-ordered or due-out record • Also used for non-stockage list items when required • All entries will be made in non-erasable ink unless otherwise indicated Reference Chapter 4-9

  18. Due-Out Log (MoD Form 1298)

  19. Due-In Log (MoD Form 1299)

  20. Due-In Log (MoD Form 1299) • Uses: • To record ASL (authorized stockage list), and NSL (non-stockage list) when required • To request actions other than stock replenishment that have not been totally received • Populated via data from MoD Form 2 • A MoD Form 2 is used by CSSK, FSDs and NLDs • All entries are entered in non-erasable ink, unless otherwise stated Reference Chapter 4-10

  21. Due-In Log (MoD Form 1299)

  22. Register of Supply Actions (MoD Form 4)

  23. Register of Supply Actions (MoD Form 4) • Units with a stock record account will maintain the MoD Form 4 • Uses: • Supporting units use it as a Form register for a Stock Record Account. • Supported Units use it as a register of supply actions initiated • This form will be maintained as an accountable record until written instructions are received to dispose of it • Correction of entries will be by a single line through the error, and the correction will be entered immediately above, if possible • Whiteout will not be used Reference Chapter 4-11

  24. Register of Supply Actions (MoD Form 4)

  25. Processing Materiel Receiving Reports (MoD Form 8)

  26. Processing Materiel Receiving Reports (MoD Form 8) • Used to record the receipt of materiel from outside sources such as: • Contractors • Manufacturers • Foreign Military Sales • Confiscated • Turn-in materiel • Etc. • Used for transaction of items between depots and finance offices to enable contractors to get their money • Used to record those items not in the unit’s property book • Must be filled out by the organization which found or is accepting the equipment Reference Chapter 4-12

  27. Processing Materiel Receiving Reports (MoD Form 8)

  28. Delegation of Authority (MoD Form 1687)

  29. Delegation of Authority (MoD Form 1687) • All supported units must establish themselves with their assigned supporting logistics depot to receive support • Accomplished by presenting a valid MoD Form 1687 (Delegation of Authority) with a copy of the appointing instruction as commander for the unit commander • When completed, MoD Form 1687 allows the supported unit to request materiel via the MoD Form 14 and receive materiel on MoD Form 9 from that single depot receiving the MoD Form 1687 • It is only valid for supplies and materiel of the designated depot Reference Chapter 6-2

  30. Delegation of Authority (MoD Form 1687) • Supported unit provides a MoD Form 1687 to the supporting logistics depot in two copies (unless the supporting depot’s external SOP requires additional copies) • One copy will be returned to the supported unit with the depot’s agent (Stock Control Function) dated signature • This establishes the date support began Reference Chapter 6-2

  31. Delegation of Authority (MoD Form 1687)

  32. Request for Materiel (MoD Form 14)

  33. Request for Materiel (MoD Form 14) • Purpose: Initiate a requisition or turn-in items for repair or disposition. As the vast majority of MoD Form 14s are requisitions, we will discuss this use. The use of the MoD 14 as a turn-in document will be covered in a training class at another time • Importance: The MoD Form 14 is the starting point for the entire supply system. Only properly filled out MoD Form 14s will make the supply system function properly, therefore, the success or failure of the system rests on each individual completing the MoD Form 14 properly • Sustainment process begins when the materiel needs of a supported unit are identified to its supporting logistics depot and the supply system by completely describing the materiel needed as a request / demand • MoD Form 14 communicates to supply system: • Unit identification of the description • Quantity of materiel needed • Urgency of need (Priority) • Date required (RDD = Required Delivery Date) • This form is used to provide the needed information to all levels above the supported unit, including contracting / purchasing, if necessary Reference Chapter 7-1

  34. Request for Materiel (MoD Form 14) • Submit a separate MoD Form 14 for each item of differing classes of supply • Example: If you are requesting Class II items and Class IV items on the same day, then you will need to fill out two separate MoD Form 14s; one for Class II and another for Class IV items • The Document Sequence Numbers for all requests in one day should not repeat, and should be chronological • ExampIe: You are ordering boots and underwear (class II items) along with sandbags and plywood (class IV items). The Document Sequence Numbers should be 0001 for the boots, 0001 for the underwear, 0002 for the sandbags, and 0002 for the plywood

  35. Request for Materiel (MoD Form 14) • Single MoD Form 14 is forwarded through entire system until completely filled • Allows tracking via the Unique Document Number (MoDDAC + “Julian date” + Document Sequence Number) • No consolidation occurs at any level • Only one Class of Supply per MoD Form 14 • Each Line item listed on MoD Form 4, but has the same Document Sequence Number for tracking • Clearly defined number of required signatures • Depends on level that the MoD Form 14 is generated and which level the MoD Form 14 is completely filled • If initiated at lowest level (infantry company) and filled at the highest depot, NO MORE THAN 7 SIGNATURES AUTHORIZED (TOTAL) • Clearly defined MoD Form 14 process at each level

  36. Request for Materiel (MoD Form 14)

  37. Turn-in/Request Block – Check the appropriate block for the desired form usage Solar Date Enter the calendar date the request is prepared and forwarded for action to the supporting logistics depot Example 13 Meezan 1385 Solar Chronological Date Enter the last digit of the current year and the consecutive day of the year on the day the request is prepared and forwarded for action to the supporting logistics depot. This is the second element/component of the document number. See Table 1 to determine the consecutive day of the Solar year Example 5199 is the 13th day of Meezan 1385

  38. Supporting Unit Enter the MoDDAC for the supporting logistics depot Example W90FD3 is the MODDAC for the Forward Support Depot for the 207th Corps Supported Unit Enter the Ministry of Defense Depot Address Code (MoDDAC) for the unit requesting materiel Example ‍W92A21 is the MoDDAC for the 1st Kandak/2nd BDE/207th Corps

  39. Document Sequence Number Enter the consecutive number. This four digit number will be generated by the MoD Form 4. This is the third, and last component of the Unique Document Number. Item Name / Description Enter the description of the materiel requested Example Boots, Cold Weather Unit of Issue Enter the unit of issue associated with the materiel requested Example Pair (PR) for Boots • Priority • Enter 1, 2, 3 or 4 depending on the priority of the items requested. See Chapter 4-11.p for the definition of the priorities

  40. Quantity Enter the number of the items needed associated with the unit of issue Example Enter “500” if you are requesting 500 pairs of boots Manufacturer’s Code and Part Number NATO Stock Number/Management Control Number Example 1000-00-A00-0301 is the ANA Stock Number for Boots, Cold Weather size 11 wide Required Delivery Date Enter the 4 digit Solar Chronological date for the date the material is needed in order to fulfill the mission requirements, if the items are not required by a specific date, enter a date two weeks from date of request

  41. Line Reference Number Filled and Unfilled Block Blocks 12a thru 14b gives account of what was filled at different levels of the ANA logistic levels

  42. Unique Document Number Blocks 1, 2, and 3 make up the unique document number for each line item transaction Example W92A2151990001 Is the Unique Document Number for this MoD Form 14 Requisition

  43. Request for Materiel (MoD Form 14) Key MoD 14 Requirements: • Valid MoD DAC & UIC • Must be Original MoD 14 & One Class of Supply • Items Must be Authorized on Tashkiel, Allocation, or be Accompanied by Fielding Plan • Must Have Required Signatures • 203, 205, 207, 209 Corps: FSG Will Sign • 201st Corp & Kabul Area Units will need: Kandak S4, Brigade S4 & Corp G4 • Shoot/Move/Comm Requests Must Have: • Stock Numbers and Nomenclatures • LSOC Advisor Signature on MoD 14

  44. How to calculate the US Date from Afghanistan Solar Chronological Date. Solar Date = 046 + 079 = 125 This is US Julian Date If the US Julian Date is more than 365 then you must Subtract 365 to get date. Solar Date = 300 + 079 = 379 – 365 = 014

  45. Priority Explanation Conditions or Restrictions 1 High Urgency of Need Unit in Combat or in receipt of Orders to enter Combat 2 Initial Fielding Only used for the initial fielding of a new unit or new equipment not previously fielded and authorized on the unit taskiel. 3 Needed to restore inoperative mission significant equipment, restore unit or mission preparedness, remove impediments limiting training, unit status is less than assigned readiness level due to material readiness. Moderate 4 For stockage, does not impact the mission preparedness, nor unit readiness, facilitates current military activities, enhances unit capability. Routine Priority of Materiel Requested Reference: Chapter 4-11.p

  46. MoD Form 14 Process • The MoD Form 14 is the basic form used to request items and supplies within the ANA Logistics System • The processing of the MoD Form 14 is validated at every level of the request • If the request is ever denied, then the MoD Form 14 is returned to the requesting unit through the logistics chain of command with the reason for denial • The MoD Form 14 cannot be destroyed or thrown away by any office except the originating office • Request from Intermediate Commands, Commando Units, MoD Level Agencies and General Staff Offices, Air Corps for Aviation Specific Items and Non-specific Items, and maintenance units for Aviation Specific Items can be found in Chapters 7-3.n thru 7-3.t.4

  47. NSD LSOC FSG FSD Corps (G4) Brigade (S4) Kandak (S4) CSSK Company MoD Form 14 Process Depot Issues Equipment Item Manager Signs MoD Form 14 FSG CDR Only Signs MoD Form 14 FSD CDR Approves & Signs/Issues or Forwards Corps G4 Approves & Signs MoD Form 14 Brigade S4 Approves & Signs MoD Form 14 Kandak CDR Approves & Signs MoD Form 14 Issues Equipment or Forwards Company CDR Approves & Signs MoD Form 14

  48. Clarifications • MYTH: The MoD Form 14 requires 10+ signatures. • FACT: If generated from the lowest level (an infantry company), no more than 7 signatures authorized/required. • MYTH: The process doesn’t work. • FACT: The process hasn’t been enforced, no real basis for “it’s broken.” • MYTH: The ANA won’t use this process, it’s too complicated. • FACT: They asked for this process. Accountability was the overarching theme throughout the duration of the Decree 4.0 rewrite. • MYTH: We can’t track the MoD Form 14 thru the process. • FACT: Prior to the new process, MoD Form 14s were consolidated at each level, loosing their “Unique Document Number”—preventing it from being tracked. Current process allows the MoD Form 14 to be monitored until filled. • MYTH: We can make this a responsive log system now. • FACT: Crawl before you walk, walk before you run, run before you sprint.

  49. Issue & Turn-In Order (MoD Form 9) • Purpose: The MoD Form 9 is a issue and/or turn-in document. It specifies what is being issued/turned-in, who the materiel is being sent to, and the quantity of the materiel. • Importance: The MoD Form 9 completes the supply system loop. It is used to reconcile the MoD Form 4 with the materiel actually received. This process identifies if the order is complete, partially filled, and howmuch is still owed to the requesting unit.

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