Understanding Arizona's Course Applicability System (CAS) and Course Equivalency Guide (CEG)

1. An Arizona Course Applicability System (CAS) Users’ Presentation Interpreting the CEG Danielle Bordeleau, NAU Bill Fee, UA Zoila Gamero de Tovar, ASU Kristy Jacobs-North, ASU Dave Padgett, Pima Community College

2. What we’ll cover • Basic features of Arizona’s electronic CEG • Data flow and ownership – what lies behind the CEG • Reading and interpreting the CEG display • Easy rules • More difficult rules • Blank cells • Using the Advanced Query Engine • Error reporting and questions http://az.transfer.org/cas

3. Basic features of Arizona’s Electronic CEG • http://az.transfer.org/cas “Course Equivalency Guide” • Current equivalencies • Provides current academic year’s equivalency rules • “E or Better Reports” • Displays only those community college courses that transfer as “E or Better” to all the public institutions • Advanced Query Engine • Provides quick access to the rules for one or several courses • Provides access to historical data from 1990 through current • Provides access to rules for transferability of NAU, UA and BYU courses to ASU http://az.transfer.org/cas

4. Data Flow and ownership in the Arizona CEG • The equivalencies are maintained by the “target” institutions • For now, that means the universities • At some future time, community colleges could also become target institutions • Equivalency data are updated weekly • The course titles and credits are maintained by the “source” institutions • Course title and credit information is updated as often as schools are willing to provide it. • Minimally, this information is updated once a semester http://az.transfer.org/cas

5. CEG Examples – Easy Rules • Simple rule (NPC ART 103) • Rule where there will be a change effective in the future (Pima HRM 130) • Rule where West has different equivalency (Cochise AJS 101) • Rule with a text note (Maricopa INT 150) http://az.transfer.org/cas

6. CEG Examples – More difficult Rules • One-to-many rules (Maricopa PSY111) • Many-to-one rules (Yavapai BSA 231 & COM 231) • Many-to-many rule (CAC PHY 261 & 262) • Modular course (Coconino MUP 103, 103A, 103B) http://az.transfer.org/cas

7. CEG Examples – Blank Cells • “Blank” in a university column for a rule (CAC PHY 261 & 262) • “Course Title Unavailable”, and no credits displaying for a community college course (EAC DAN 250) • Note – since the CEG is refreshed weekly, we can’t be sure that this example won’t be fixed before this presentation! • Split Credits in an equivalency(Maricopa MAT 120) http://az.transfer.org/cas

8. Using the Advanced Query Engine • Go to the CEG Index Page • Click on “Advanced Query Engine” • Select the Academic Year, or “all years” • Enter as little information as necessary • The query engine will insert an “AND” between any criteria that you enter • Use a space between course prefix and number if the prefix is three characters • Do not use a space between prefix and number if the prefix is four characters • Use “*” as a wild card! • Use the “Query Tips” to hone your query skills http://az.transfer.org/cas

9. Error reporting • Please notify Your CAS Team as promptly as possible. • On the CAS Homepage, there is a link to “Your CAS Team” • Your CAS team will research the error, and route the information to the appropriate places so that the error can be corrected. • CAS data is refreshed every week, so errors can be corrected promptly if they are noted http://az.transfer.org/cas

10. Questions? • Ask the experts now! • Later – ask Your CAS Team! • Danielle Bordeleau, NAU • Bill Fee, UA • Zoila Gamero de Tovar, ASU • Kristy Jacobs-North, ASU • Dave Padgett, Pima Community College http://az.transfer.org/cas