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EMIS Updates

EMIS Updates. Craig Munyon and Debbie Barbee. Agenda EMIS Updates for year-end General Updates DN Attribute Reporting Assessment Updates Discipline Reporting SPS EMIS Updates. EMIS Updates. Changes that have been implemented New How Received & Sent to Codes

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EMIS Updates

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  1. EMIS Updates Craig Munyon and Debbie Barbee

  2. Agenda • EMIS Updates for year-end • General Updates • DN Attribute Reporting • Assessment Updates • Discipline Reporting • SPS EMIS Updates

  3. EMIS Updates • Changes that have been implemented • New How Received & Sent to Codes • New How Received code ‘D’ – Court-placed non-foster student • New How Received code ‘G’ – Court-placed foster student who open enrolls into a third LEA • New How Received code ‘J’ – Non-foster student placed under program of the county children and family services • New Sent to code ‘CO’ - Court placed out of state, LEA is responsible for paying cost of education • EMIS situations added to cover the new codes • (see EMIS situation document for details)

  4. EMIS Updates • Additional Student codes added • Military Status Code for Reserves (C – Reserves) • Military Transfer Students – Alternative count elements on the FN Graduate Tab

  5. EMIS Updates • New Preschool Poverty Level (FD) • J Court-ordered protective custody • New Alternative/Retention code for iReady (FN) • N Student didn’t meet the reading requirement in the TGRG but was not retained due to adequate performance on the TGRG alternative assessment iReady, before the start of the next school year

  6. EMIS Updates • New Program of Concentration (FN) • N4 Cybersecurity

  7. EMIS updates – Program Codes • New Program Codes – Work Based Learning • Limited English Proficiency Program Codes • Career Tech – CTSO Leadership, Intern, Apprentice • Additional program codes for FY20 Grad Pathway & update names of FY18 grad pathways for FY19

  8. DN Attribute Updates New Positive Behavior Implementation Status (PBIS) • Report Stage of Implementation A - Work on implementing PBIS has not yet begun B - Exploration and Adoption C - Installation – Creating the PBIS Team D - Initial Implementation - Rolling out and implementing PBIS E – Full Implementation F – Innovation and Sustainability • Number of Months the building has been in the reported stage of PBIS Implementation

  9. DN Attribute Updates SIG Extended Group Elements removed from the Building DN record Once 18.9 is installed at your ITC, these attributes will no longer be in the DN records transfer file

  10. Assessment Updates

  11. EMIS Updates - Assessment • New Industry Credential Assessment Area Codes & Points

  12. EMIS Updates - Assessments • WorkKeys Assessment Imports • 2 import options • Use ACT WorkKeys Data Export Report, or • Use WorkKeys Import Template (manually completed)

  13. EMIS Updates - Assessments WorkKeys Data Export Report • Data Export Report • Available on the Validus platform that schools use to test their students • Run the Data Export Report and save the file as a CSV file • ACT WorkKeys Online Reports Portal User Guide • https://www.act.org/content/dam/act/unsecured/documents/ACTWorkKeys-OnlineReportsPortalUserGuide.pdf

  14. EMIS Updates - Assessments • WorkKeys – Template Option Look for Template under ‘Quick Reference - Student’ section of documentation • To complete the template, you will need info for the following fields: • DistrictIRN • StateStudentId • LastName • FirstName • Middle Name (optional) • Grade Level • Test Date (MM/DD/YYYY) • Applied Math Score • Graphic Literacy Score • Workplace Documents Score

  15. EMIS Updates - Assessment DPR Growth Assessments (Formerly DORP/NWEA Map) • DORP Assessments renamed to DPR (maintenance and import) • Reported by Community Schools for Dropout Recovery Programs • Test date range was updated to allow any dates for the school year

  16. EMIS Updates – Assessment • New ‘Score Not Reported’ reason ‘5 – Student assessed but results not available from assessment vendor by close of reporting window’ • Added for assessments that are dependent on results being sent from a vendor • Added the ability to specify a different ‘score not reported’ for assessments that need the new value reported

  17. EMIS Updates – ELPA21 Assessment • New Import and Assessment Maintenance for ELPA21 Screener • Not reported to EMIS, for district use only

  18. HB410/FT Record Reporting

  19. EMIS Updates – HB410 & FT Events

  20. EMIS Updates – HB410 Attendance • Additional Updates • JVS Satellite Flag added to the FS record on Edit Profile for students with a JVS Satellite EMIS Situation • HB410 calculations updated to calculate attendance at 100% for the time they are attending a satellite (Home district only) • EMIS attendance still calculated using the FS record FTE for time spent in the home district

  21. EMIS Updates – HB410 Attendance • New HB410 District Trust • Allows both the JVS and Home district to view HB410 Attendance details • Must be a district trust set up to view other entity attendance • A link will display at the top of the page to view the trusted district’ data • If a student attends more than two districts in the school year, a district dropdown of trusted districts will appear for selection

  22. EMIS Updates – HB410 Attendance

  23. Discipline Reporting Updates

  24. EMIS Updates – Discipline • Discipline Reporting • Victim Reporting • Current Victim Code table will be updated to include EMIS Victim Codes • Existing Victim Codes will be updated to include EMIS Victim Code value • Victim Records on existing incidents may need updated manually • GD Record Transfer will include a Victim Code based on Type & number of victims assigned to the incident • DISCEMIS Verify will include victim info in the Export

  25. EMIS Updates - Discipline Click on the Victims tab of the discipline incident For each victim, select the appropriate Victim Type code to assign to the Victim You will see more than one choice for a code. This is because of existing standard codes that were already available

  26. EMIS Updates - Discipline • Discipline Reporting • PS-3 Discipline Reason Detail Element • Reported for students in Grades PS through 03 • Students with Out-of-school suspension or Expulsion • Adding new element to the Action Record • GD Transfer updated to include code value • DISCEMIS updated with additional checks for the element value & will be included in the download

  27. EMIS Updates - Discipline New Element for PS-3 Discipline Reason for students who were Expelled or received out-of-school Suspension

  28. EMIS Updates – Ad Hoc Reports • Additional Ad Hoc Reports to assist with EMIS reporting have been added. Check the Ad hoc reports folders for EMIS to see what reports are available.

  29. DataMap and SpS Refresh Reporting Updates

  30. DataMap emis import • Will create and update Program Codes and On Track Status values from the RIMPs created in DataMap • Updating the import to handle Program Codes that are added after the initial set for a student have been imported from DataMap

  31. SpecialServices refresh - emis

  32. SpecialServices refresh - emis

  33. SpecialServices refresh - emis • EMIS verification checks on open documents • EMIS data will flow directly into SI once approved

  34. Thank you!

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