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Phases of the OASIS Approval Process for DITA 1.3 Committee Specification Draft

This document outlines the phases of the OASIS approval process for the DITA 1.3 Committee Specification Draft. It details the timeline for public review, comment tracking, and the voting process for TC members. The process includes several key stages, including the public review for 30 days, an approval vote for the Committee Specification, and subsequent scrutiny before advancing to Candidate OASIS Standard status. The timeline estimates various administrative activities and highlights the roles of the TC Admin and TC members in advancing standards efficiency.

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Phases of the OASIS Approval Process for DITA 1.3 Committee Specification Draft

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  1. Planning DITA 1.3 Kristen James Eberlein Eberlein Consulting

  2. Phases of the OASIS approval process

  3. Public Review of Committee Specification Draft: 7 weeks DITA TC approves a committee specification draft and resolves (via full-majority vote) to send it to public review. TC provides TC Admin with a list of external stakeholders who should be notified of the review. Public review During the review, the TC must acknowledge and track each comment. (30 days) TC Admin processes request and announces review.(Estimate: 7 days) After the review is completed, the TC posts its disposition of each comment to the TC mailing list. (Estimate: 14 days)

  4. Approval of Committee Specification: 2 weeks • TC resolves to request a special majority vote to advance the draft as a Committee Specification. • TC provides TC Admin with: • URI of meeting minutes • Location of editable files • Summary of non-material changes made since last public review TC Admin processes request. (Estimate: 7 days) If no eligible person claims that changes are material, things move forward TC Admin opens ballot, and TC members vote on ballot. Concurrently, TC Admin notifies general membership of opening of the ballot. (7 days)

  5. Approval of Candidate OASIS standard: 4 weeks After the TC has three statements of use, it resolves to request a special majority vote to advance the Committee Specification as a Candidate OASIS Standard. TC Admin processes request. (Estimate: 7 days) TC Admin opens ballot, and TC members vote. (7 days) TC provides TC Admin with submission: Candidate OASIS Standard. TC admin processes submission and checks for completeness and correctness. (15 days)

  6. Public review of OASIS Candidate Standard: 7 weeks TC Admin announces opening of the public review. Public review During the review, the TC must acknowledge and track each comment. (Minimum of 60 days) After the review is completed, the TC posts its disposition of each comment to the TC mailing list. (Estimate: 7 days)

  7. Approval of OASIS Standard: 5 weeks DITA TC resolves to request a special majority vote to advance the Candidate Standard as an OASIS Standard. TC Admin processes request (7 days) TC Admin opens ballot, and members vote.(7 days) TC Admin processes request for OASIS ballot.(7 days) TC Admin opens ballot for OASIS standard approval. Voting period for OASIS organizational members. (14 days) Enough votes, and no negative votes? DITA 1.3 becomes an OASIS standard immediately after the ballot.

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