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Two-Semester Faculty Appointment Salary Override Calculation

This guide explains how to calculate the salary override for a faculty member with a two-semester appointment other than the regular dates. It includes step-by-step calculations and a sample calculation example.

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Two-Semester Faculty Appointment Salary Override Calculation

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  1. Two-Semester Faculty Appointment Salary Override Calculation Upon Appointment (Other than regular appointment dates with Provost Office approval)

  2. Determine Date of Appointment • Review academic calendar • Determine primary semesters • Determine date of appointment • Determine total number of work days for the semester (see Payout Schedule) • Determine total number of work days faculty member will complete in semester (see Payout Schedule)

  3. Determine Base Salary • Determine annual base salary • Multiply annual base salary times 50% (to ascertain base salary for one primary semester)

  4. 2014-2015 AY Two-Semester Payoff Schedule

  5. Calculate Faculty Salary Override • Divide annual base salary for one semester by total number of work days in that semester (see Payout Schedule) to determine daily rate • Multiply daily rate times number of work days to be completed by faculty member • The result of the above calculation is the portion of annual base salary faculty member should receive during semester

  6. Calculate Faculty Salary Override (cont’d) • Divide the calculated annual base salary (salary due) by the number of pay periods for the remainder of the AY. * • The result is the amount of the faculty salary override per pay period for the remainder of the AY *NOTE: Normally a two-semester off-cycle appointment does not occur in fall semester

  7. Sample CalculationExample 1 • Primary semesters – Fall and Spring • Date of Appointment – 01/01/2015 • AY base salary – $100,000. • First two pays (Jan. & Feb. of 2015) are for fall semester, therefore, a faculty salary override must be calculated for the remainder of the AY

  8. Sample CalculationExample 1(cont’d) 1. $100,000. * .50 = $50,000. 2. $50,000. / 8 remaining pay periods (Jan. through Aug.) = $6,250.00 per pay period 3. Faculty salary override = $6,250.00 per pay period for the remainder of AY

  9. Sample CalculationExample 2 • Primary semesters – Fall and Spring • Date of Appointment – 03/01/2015 • AY base salary – $100,000. • 73 work days – spring semester • 39 days to be worked – spring semester

  10. Sample Calculation Example 2 (cont’d) 1. $100,000. * .50 = $50,000. 2. $50,000. / 73 days = $684.93 per day 3. $684.93 * 39 days to be worked = $26,712.27 4. $26,712.27 / 6 pay periods (Mar. through Aug.) = $4,452.04 per pay period 6. Faculty salary override = $4,452.04 per pay period for the remainder of AY

  11. Process PCR • Process PCR for the amount of the faculty salary override • HR will enter amount listed on PCR • Amount will appear on each paycheck

  12. Taxability of Faculty Salary Override • Faculty salary override will be taxed the same as any regular paycheck based on place of residence and work location

  13. 12-Month Faculty Appointment • There is no need to calculate a faculty salary override for a faculty member on a 12-month appointment since their salary is earned and paid in the same month

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