MS OFFICE INTERFACE
NEW-IMPROVED FILE FORMAT.XML • Extensible Markup Language • smallerfile sizes • Safer by separating files that contain scripts or macros • easier to ID • block unwanted code or macros • Basic documents and templates no longer contain macros or code • less susceptible to damage
FILE EXTENSIONS • File extensions now have “x” at the end of them • OR “tx” (template)" • OR “m” (macro) • OR “tm” (template-macro) • WORD-.docx • EXCEL-.xlsx • PowerPoint-.pptx • ACCESS-.accdb
CAN OPEN PREVIOUS VERSIONS OF DOCUMENTS • will open older documents in “compatibility mode • at top of the document "Compatibility Mode" appears next to name of file • ORafter opening it in 2003, • click on the OFFICEbutton, > CONVERT(converts it to 2007)
Microsoft Office Button Upper-left of window • FILEcommands • similar to “FILE”menu in MS OFFICE 2003 • right side of menu lists your “recently opened documents “ • Buttons at bottom-right to change options/settings • (In MS OFFICE 2003, you had to go to: TOOLS > OPTIONS)
ZOOM • lower-right corner of window • Drag slider to the right to zoom in • drag it to the left to zoom out. • Click the percent number to the left of slider • will open Zoom dialog box • If your mouse has a wheel • hold down the CTRL key and turn wheel forward to zoom in
RIBBON: 3 BASIC COMPONENTS: 1 3 2 • Tabs • Groups • Commands
TABS: • An “activity” area, for example in MS WORD: • HOME • INSERT • PAGE LAYOUT • REFERENCES • MAILINGS • REVIEW • VIEW
GROUPS: • Each tab has • groups that show related items
Commands 3 • button, dialog box or menu.
QUICK ACCESS TOOLBAR • upper-left of the Ribbon • Frequently used commands • SAVE, NEW, OPEN, CLOSE, etc. • Can add as may commands as you wish.
ADDITIONAL TABS • Other tabs appear for other activity areas • i.e. tables, drawings, diagrams, and charts. • When you click away from these specific activities • , the extratab disappears, and the default groups reappear
Mini Toolbar • point at a specific area of your document • A “Mini”, fadedtoolbar will appear • When you point to the Mini toolbar, it will become solid, • you can then select one of the options
DIALOG BOX LAUNCHER Small diagonal arrow at bottom-right of a “group” • Once the dialog box opens: • Looks like MS Office 2003
Temporarily hide the Ribbon • If you want more space to work • Double-click one of the tabs in the upper-right area • Groups & commands will disappear, leaving more “white space” • To go back to “default” double-click the tab again
Live Preview • Allows you to instantly preview certain changes to a document before committing • Makes selecting the perfect font, size, format, and design template a breeze • Preview “STYLE” changes before applying them • Available for most Galleries in Office 2007
This Live Preview in PowerPoint allows you to instantly see what font changes will look like by rolling over the options
THEMES • NEW themes to create documents with same fonts, colours, & effects. • PAGE LAYOUT > THEMESgroup >THEMES • In PowerPoint: DESIGNtab > THEMESgroup > MORE • Can create newTHEME COLOURS • PAGE LAYOUT > DESIGNtab > THEME COLOURS button
SmartArt • Found under the Insert tab in the ribbon in PowerPoint, Word, Excel, and Outlook • A drawing tool for creating graphics that illustrate relationships
HELP • Every MS Office program has a question mark in the upper-right hand corner for HELP • Key in your ``Help`` question in the textbox
KEY TIPS • Shortcut commands • Press ALT to make the Key Tip badges appear • Use ALT key plus letter • OrALT key plus number
KEY TIPS cont. • Then press the Key Tip for the tab you want to display • i.e. press “ALT + H” for the Hometab. • all the Key Tips for that tab's commands appear. • Then you can press the Key Tip for the command you want.
System Requirements *Grammar and contextual spelling in Word is not turned on unless the machine has 1 GB memory.
RIBBON HERO • What is Ribbon Hero (click here) • Play games--earn points by playing “Challenges” and compete with your friends with your Facebook friends while improving your productivity with Office • Earn extra points by using the application • DOWNLOAD it by going here • You can start playing Ribbon Hero, by going to the HOMEtabin any of the OFFICE programs
Office 2007 • Find out the lastest info about Office, view demos & tutorials & download updates: http://office.microsoft.com • Search the MS knowledge base for answers to any problems/errors you encounter http://support.microsoft.com Test Drive: http://office.microsoft.com/en-us/help/HA101687261033.aspx • 60 Day Trials available • Office 2007 Compatibility Pack for Word 2003, PowerPoint 2003 and Excel 2003 http://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en
