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2010-2011 Nebraska Chapter Leadership Conference Review

Explore key details from the 2010-2011 Nebraska Chapter Leadership Conference including membership growth, meetings, speakers, and topics covered.

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2010-2011 Nebraska Chapter Leadership Conference Review

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  1. MRM Region 2011 Leadership Conference Nebraska Chapter

  2. Chapter Membership • 2010-2011 Chapter President: Mark Graves • # of Members – Beginning of Year: 92 • Current # of Members: 94 • Chapter Size Category: Large • Membership Goal for 2010-2011: Retain above 92 • Recruiting and Contacting – methods: Member/Non-member database, contains contact info for past members and non-members who have attended past meetings. Email the entire list with our monthly announcements, some free radio advertisements. • Recruitment Incentive: $200 Program Sponsorship by Retrievex, $15 award given to each NE ARMA member that recruited a new member. The 2010-2011 incentive exceeded expectation and $220 was awarded to 11 members who recruited 14 new members. • Chapter volunteers – recruiting, involvement (activities): Spring Seminar • What months and day of the month do you hold educational meetings: September - June, 3rd Wednesday of each month but modified the dates a few times to accommodate other events. • Methods of communicating with members: Email, Blog, Twitter, Linkedin and Facebook.

  3. Board of Directors • # of Members: 10 • Types of Positions: • Elected Officials: President, Vice President, Secretary, Treasurer, Immediate Past President • Appointed Officials: Librarian/Archivist, Membership, Programs, Public Relations, Webmaster • Meetings (how often and method i.e. in person, conference calls): 9 following regular meeting, 2 all day summer planning meetings, all in person. • What was Good about your BOD: Committed members, work well as a team. • What Challenges did your BOD face: Webmaster not full-filling his duties. • Board Transition of Members – at end of year: Transition meeting held in July to transfer knowledge and supporting documents. • Recruiting/Succession planning methods: Encourage new member involvement.

  4. September 2010 • Meeting Date: September 15, 2010 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 57 • Topic: Cataloging and Organizing • Speaker: Jenn Wilson, Omaha Henry Doorly Zoo • Comments: This meeting was a presentation on how the zoo catalogs and organizes their records and animals. After the presentation, we had a behind the scenes tour of the zoo's aquarium. When the presentation and tour were over, members were able to stay at the zoo at no additional charge for the remainder of the day.

  5. October 2010 • Meeting Date: October 20, 2010 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 47 • Topic: Bosses Day – Records Management in a Tight Economy • Speaker: Lisa Lukaszewski, JD, Daley & Fey LLP • Comments: Lisa serves as e-discovery counsel for corporations, advising them regarding e-discovery, records management, and data privacy issues. She assists records managers, legal representatives, risk management, and IT professionals with developing the business case for sound records management projects and programs. Very well received presentation.

  6. November 2010 • Meeting Date: November 17, 2010 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 46 • Topic: IT Day • Speaker: Matt Churchill, Continuum Worldwide • Comments: At this meeting, a certified digital forensic investigator from Continuum Worldwide shared information on electronic investigations such as data imaging, data extraction and data/incident analysis. • Matt Churchill is the Director of Digital Forensics and Cyber Investigation for Continuum Worldwide. He is a former law enforcement officer of ten years where he conducted digital forensic examinations, investigated various types of online crime, and was assigned to the FBI’s Cyber Crime Task Force. He has received training from the FBI, Department of Defense, and various commercial entities. Great presentation. • Invite one non-member IT person to attend at the membership price.

  7. December 2010 • Meeting Date: December 15, 2010 • Time of Day: 11:30 am to 1:00 pm • Attendance #’s: 45 • Topic: CRM: From Application to Certification /Charity Auction • Speaker: Patti Gannon-Pock, CRM, Brian Pillard, CRM and Scott Swanson, CRM • Comments: Attaining the CRM designation is based on educational background, work experience, and on passing the six examinations. This presentation provided a little history on the Institute of Certified Records Manages (ICRM), understand what is needed to complete the application, and identify what areas to study for each part and where to find the resources to help you learn what you need to know. • We had a very successful Charity Auction with over $2012.00 raised for the Rainbow House.

  8. January 2011 • Meeting Date: January 19, 2011 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 43 • Topic: When Disaster Strikes-Disaster Response and Recovery for Records • Speaker: Barbara Byers, NARA Central Plains Region • Comments: An introduction to the concepts and information resources needed to begin recovering damaged records in an emergency response. • Basic Presentation

  9. February 2011 • Meeting Date: February 16, 2011 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 53 • Topic: Cooking from Scratch: A Recipe for Creating and Implementing a Successful Records Management Program • Speaker: Amy Nadine Ellis, Rosetta Resources • Comments: A case study on how a records management program was started from scratch at Rosetta Resources in 2009. • Good presentation, longer than our schedule meeting time, had people leaving.

  10. March 2011 • Meeting Date: March 16, 2011 • Time of Day: 11:00 am to 1:30 pm • Attendance #’s: 57 • Topic: Applying the GARP Maturity Model to Your Organization • Speaker: Nick DeLaurentis CRM, SCLA, State Farm Corporate Headquarters, President, ARMA International Inc. • Comments: This session focused on:1. Describing the purpose of the Generally Accepted Recordkeeping Principles2. Explaining the intent of the GARP maturity model and various levels3. Identifying the process to measure the maturity level of an organization4. Providing insight into the possible future of GARP. • Large attendance, many questions, well received by the attendees.

  11. April 2011 • Meeting Date: No general meeting this month, Annual Spring Seminar held in April. • Time of Day: • Attendance #’s: • Topic: • Speaker: • Comments:

  12. May 2011 • Meeting Date: May 18, 2011 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s:54 • Topic: Legal Day-Smokin' Guns & Blazin' Saddles (Legal Considerations of Managing Information) • Speaker: Steve Whitaker CRM • Comments: Invite your non-member Legal professional to attend at the member price! • Very good speaker • Steve’s presentation examined common myths of litigation, costs of ethics failures and documentation as evidence.

  13. June 2011 • Meeting Date: June 15, 2011 • Time of Day: 11:00 am to 1:00 pm • Attendance #’s: 43 • Topic: Motivating a RIM Team and Awards Banquet • Speaker: Thom Reeves • Comments: Thom is an HR Specialist in Training & Organizational Development at Ameritas Life Insurance, former Coordinator of the Sustained Learning Program at the Gallup. • Following the presentation was our Awards Banquet, with games, door prizes and fun.

  14. Annual Seminar • Meeting Date: April 13, 2011 • Time of Day: 7:30 am to 4:00 pm • Attendance #’s: 90 • Topics: • There’s No Business Without the Show (Becka) • Legal Issues Affecting Electronic Records Retention (Isaza) • Speakers: Tom Becka and John Isaza, Esq. • Attendee Fee Structure: • Member $135/$165, Non-Member $155/$185 • Vendor Involvement/Support: • 5 Exhibitors and 10 Sponsors • Fee Structure – Speaker Sponsor $2500 and Exhibitors - $375 • Sponsors - $250 Gold, $175 Silver and $100 Bronze. • Special Activities (e.g., silent auction): Door Prizes from the membership and exhibitors were handed out during the seminar.

  15. Special Projects • Community Involvement – charities, services etc.: • Our charity this year was the Rainbow House. This charity provides overnight or extended day accommodations to parents of children receiving treatment at Children’s Hospital. • During the months of Sept. to Dec. we asked members to provide items that were on the wish list for Rainbow House. • $2012.00 was raise in our charity auction. • Other professional organization projects/relationships: • The Nebraska State Historical Society Foundation received several pallets of historical records that needed to be processed and stored in the State Archives. The chapter established three Saturday morning dates in late 2010 where members could volunteer their time to assist. We had 13 members and 6 non-members and contributed a total of 148 man-hours. • Scholarship programs/promotions: None • Mentoring activities: None • Vendor Relationships: • We had two vendors who stepped up to help sponsor chapter events. Continuum (Spring Seminar) and Retrievex (50th Anniversary).

  16. Special Projects – Board of Directors • List and explain special projects that the Board or Committees tackled this year: • The Chapter President formed a 50th Anniversary committee to establish special projects to celebrate this milestone. (River cruise, photo project, history documentation and Governor proclamation).

  17. Successes, Challenges & “Different” • What were your chapter’s top successes? • Monthly meetings were great. We had a variety of speakers and topics. • Our 50th anniversary celebration. The ARMooo photo project tried to the celebration and developing a 50th anniversary history book. We had sponsorship from Retrievex, who is one of our chapter vendors to help reduce the chapter costs. • Helping the Nebraska State Historical Society Foundation. • What really challenged the Board and/or Chapter this year? • Lack of commitment from our webmaster. • Weather related incidents cause us to reschedule two of our monthly meetings. • What would/could the BOD have done different or would try next time? • Backup plan in dealing with the weather.

  18. Conclusion • Please share one or two expectations or ideas you have for the coming Chapter year. • 1. Revise and update the website. • 2. Increase new member involvement.

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