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Power Point Presentations Problems and Solutions

Power Point Presentations Problems and Solutions. Problems and Solutions. Presentation style Technology incompetence Creativity overload Artistic and stylistic rules. Presentation Style. Face screen and not audience Read slides Use slides as speaking notes. Turn Back on Audience.

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Power Point Presentations Problems and Solutions

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  1. PowerPoint PresentationsProblems and Solutions Managerial Communication -- Wilson -- Power Point Presentations

  2. Problems and Solutions • Presentation style • Technology incompetence • Creativity overload • Artistic and stylistic rules Managerial Communication -- Wilson -- Power Point Presentations

  3. Presentation Style • Face screen and not audience • Read slides • Use slides as speaking notes Managerial Communication -- Wilson -- Power Point Presentations

  4. Turn Back on Audience • Audience unimportant • Focal point of room is Power Point • Speaker is subservientto Power Point Managerial Communication -- Wilson -- Power Point Presentations

  5. Read Slides • Audience is stupid • Audience cannot read Managerial Communication -- Wilson -- Power Point Presentations

  6. Screen As Speaker Notes • Both turn back on audience and read • Audience is both unimportant and stupid Managerial Communication -- Wilson -- Power Point Presentations

  7. Presentation StyleSolutions • Power Point is an oral presentation • All oral presentation guidelines apply • Vanna White • Paraphrase • Use separate speaker note function Managerial Communication -- Wilson -- Power Point Presentations

  8. Technology Incompetence • Can’t set up lap top or projector • Can’t open Power Point • Can’t advance or reverse slides • Can’t run in slide show Managerial Communication -- Wilson -- Power Point Presentations

  9. Solutions to TechnologicalIncompetence • Practice before presentation • Practice in the room • Practice with the equipment Managerial Communication -- Wilson -- Power Point Presentations

  10. Creativity Overload • Too Much/Many • Slides • Colors • Fonts • Transitions • Visuals • Animation, Audio, Video • Words Managerial Communication -- Wilson -- Power Point Presentations

  11. Problem Audience can’t read slides or keep up Solution Eliminate slides that don’t support presentation Too Many Slides Managerial Communication -- Wilson -- Power Point Presentations

  12. Problem Jarring and hard to follow Lacking consistency Solution Use one color scheme consistent Too Many Colors Managerial Communication -- Wilson -- Power Point Presentations

  13. Problem Difficult to read Inconsistent Solution One font for headings One font for bullet points Too Many Fonts Managerial Communication -- Wilson -- Power Point Presentations

  14. Problem Distracting Inconsistent Solution Use only 2 transitions Between slides Between main points Too Many Transitions Managerial Communication -- Wilson -- Power Point Presentations

  15. Problem Distracting Inconsistent Disconcerting Solution Only one visual on a page Too Many Visuals Managerial Communication -- Wilson -- Power Point Presentations

  16. Visual Placement • We read left to right • Use visual to draw eye across print Managerial Communication -- Wilson -- Power Point Presentations

  17. Problem All can be very distracting Solution Use only for special effect or impact Too Much Animation, Audio, Video Managerial Communication -- Wilson -- Power Point Presentations

  18. Problem Audience will ignore Distracting Solution 7 x 7 Rule Too Many Words Managerial Communication -- Wilson -- Power Point Presentations

  19. Too Much of Anything • Audience will ignore crowded slides • Presentation is useless Managerial Communication -- Wilson -- Power Point Presentations

  20. Solution to Too Much • Leave 60% to 70% of slide blank Managerial Communication -- Wilson -- Power Point Presentations

  21. Artistic and Stylistic Rules • Make slides readable • Beware of color meaning • Follow grammar rules • Be consistent Managerial Communication -- Wilson -- Power Point Presentations

  22. Artistic and Stylistic Rules • Rule One: • Slides must be readable Managerial Communication -- Wilson -- Power Point Presentations

  23. Readability • Light Room • Light Background • Dark Foreground Managerial Communication -- Wilson -- Power Point Presentations

  24. Readability • Dark Room • Dark background • Light foreground Managerial Communication -- Wilson -- Power Point Presentations

  25. Readability • Never Use • Light on light • Dark on dark Managerial Communication -- Wilson -- Power Point Presentations

  26. Readability • Avoid red and green on the same slide • 10% of population is color blind Managerial Communication -- Wilson -- Power Point Presentations

  27. ReadabilityFont • Font Size • Headings 24 to 36 • Other text 18 to 24 • Source notes 14 • Nothing smaller than 14 Managerial Communication -- Wilson -- Power Point Presentations

  28. ReadabilityFont • Sans Serif – Headings • Serif -- Text Managerial Communication -- Wilson -- Power Point Presentations

  29. ReadabilityFont • Capitalization • Capital letters are hard to read • Only capitalize first word of bullet points Managerial Communication -- Wilson -- Power Point Presentations

  30. Artistic and Stylistic Rules • Rule Two: Beware of color meaning • Choose colors complementary to meaning Managerial Communication -- Wilson -- Power Point Presentations

  31. Color Meaning • Red – power, stop, debt • Orange – fire, sunset • Yellow – prostate cancer, coward • Green – money, environment • Blue – water, calm • Purple – smurfs • Pink – girls, breast cancer • Black – death, funerals • White – boring Managerial Communication -- Wilson -- Power Point Presentations

  32. Color Meanings • Pre-made Slides • Choose one that reflects your meaning Managerial Communication -- Wilson -- Power Point Presentations

  33. Artistic and Stylistic Rules • Rule Three: Follow grammar rules • If you don’t – • You look ignorant • It is distracting Managerial Communication -- Wilson -- Power Point Presentations

  34. Follow Grammar Rules • Spell absolutely everything correctly • No exceptions Managerial Communication -- Wilson -- Power Point Presentations

  35. Follow Grammar Rules • Begin bullet points with same part of speech Managerial Communication -- Wilson -- Power Point Presentations

  36. Artistic and Stylistic Rules • Rule Four: Be Consistent Managerial Communication -- Wilson -- Power Point Presentations

  37. Problems Solved Managerial Communication -- Wilson -- Power Point Presentations

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