Industry Day March 19, 2007

1. Composition SystemReplacement Industry Day March 19, 2007 U.S. Government Printing Office

2. Agenda 8:30-8:50 Introduction and Overview Kirk Knoll 8:50-9:05 Overview of Microcomp and Motivations for Change Reynold Schweickhardt 9:05-9:30 Input Types Discussion (Includes Q&A) Kirk Knoll and Panel 9:30-10:00 Content and Processing Discussion (Includes Q&A) Matt Landgraf and Panel 10:00-10:20 Break 10:20-10:50 Layout Discussion (Includes Q&A) Kirk Knoll and Panel 10:50-11:20 User Interface Discussion (Includes Q&A) Matt Landgraf and Panel 11:20-11:45 Output Discussion (Includes Q&A) Kirk Knoll and Panel 11:45-12:00 White Paper and Capabilities Definitions Kirk Knoll and Panel Break/End of Official Industry Day 1:00-2:00 Optional Tour of Production Composition Area Dannie Young

3. GPO CSR Panel • Joel Reeves • Lyle Green • Dannie Young • Dave Robare • Matt Landgraf • Kirk Knoll U.S. Government Printing Office

4. Session Objectives • Explain the desired functionality identified by GPO • Provide an open forum for GPO and industry to discuss these areas and GPO’s challenges • Provide industry with enough data and understanding to effectively respond to the material noted in the RFI U.S. Government Printing Office

5. Overall Objectives • To obtain industry feedback • Assessment of materials • Include white papers, and other industry best practices • Budgetary • To understand possible technology roadmaps– through capability statements. • Is COTS support available? • How soon will COTS support be available? U.S. Government Printing Office

6. GPO Mission • To provide the three branches of the Federal Government with expert publishing and printing services. • To provide perpetual, free and ready public access to the printed and electronic information published by the Federal Government in partnership with Federal Depository libraries. • To distribute, on a cost recovery basis, printed and electronic copies of information published by the Federal Government. U.S. Government Printing Office

7. GPO’s Composition Background • March 19, 1972—birth of Microcomp….. • GPO developed • Used to compose Congressional and Agency documents • GPO locator codes • Typesetting specific codes used to compose data • Approximately 700 utilities have been developed to enhance and sustain Microcomp U.S. Government Printing Office

8. Motivations for Change • To improve workflow processes • To improve search and retrieval • Seamlessly accept, compose, and output XML • Reduce GPO’s dependency on a system: • not based on industry standard data model • with limited or no IT support U.S. Government Printing Office

9. ConOps and RD Development • ConOps - November 2006 • Requirements Document – March 2007 • Developed in collaboration with all user groups • GPO Plant and IT&S • Congressional Users • House and Senate • Agency Users U.S. Government Printing Office

10. CSR RD Areas • Input Data • Content and Processing • Character Formatting • Layout • Output • User Interface U.S. Government Printing Office

11. Input Types • The Composition System Replacement (CSR) will be the central point for composition of content that is intended for in-house print and electronic output. • CSR will have the capability to accept input data for composition in all formats that are submitted by users, including XML, SGML, XML/SGML hybrids, Locator Files, and hybrids. • Regardless of the type of input data, CSR will have the capability to compose input data into formatted pages. U.S. Government Printing Office

12. Characteristics of Input Types • Optimum scenario is to move to an XML based workflow. The assumption is there will be a long transition period during which the legacy formats will have to be supported. • Transition period is driven by our content originators. • GPO receives multiple input types for one publication type • Bills are 90% XML, 10% locators. • GPO currently converts XML to locators. The goal is to be able to compose the native XML files. U.S. Government Printing Office

13. Content and Processing • Publications that are printed using composition engines are comprised of many different document components: • Text: often output as two or more columns on a single page, and CSR must support these requirements. • Tables: includes all formatting and display requirements that pertain to individual tables and tables that span multiple columns and pages • Graphics and Equations: includes embedded and linked U.S. Government Printing Office

14. Content and Processing (con’t) • Continuation Indicators: indicators that a document component has been continued from one page to the next or from one column to the next • Indices (Indexes) and Table of Contents • Side Notes: denote cross-references to sections of other publications. • Footnotes: includes composition of sequential numeric footnotes and symbolic footnote patterns U.S. Government Printing Office

15. Characteristics of Content and Processing • Content from one publication has to be repurposed for other formats. GPO currently tags once and reuses the data in multiple products and formats. For example: • Bills and the Bills printed in the Congressional Record • Federal Register and the CFR • Managing various input types and workflows. • Composition of multiple publication fragments. U.S. Government Printing Office

16. Layout • CSR will: • Conform to distinctive formatting requirements for documents that are printed by GPO, including the Congressional Record, Congressional Bills, and Federal Register. • Automate the placement of content within a publication. • Use publication specific settings during composition. • Apply multiple sets of publication specific settings to the same document • Allow authorized users to override publication specific settings. U.S. Government Printing Office

17. Layout (con’t) • Printed publications composed by GPO often require specific formatting of characters, text, tables, and columns: • Change formatting • Font styling • Text alignment • Tracking • Adjusting of character width • Kerning • Drop Caps and Raised Caps • Special and Unicode Characters • Composite Characters • Leaders • Horizontal and Vertical Fixed Spacing U.S. Government Printing Office

18. Characteristics of Layout • CSR will need to be capable of printing complex multi-page tables. • The volume of work GPO produces requires that CSR be an automated batch process. A manual process would not be effective in GPO’s workflow. • GPO composes and produces publications daily under strict deadlines. U.S. Government Printing Office

19. User Interface • Windows-based Graphical User Interfaces (GUIs) and workbenches are key components of CSR. • Workbenches for internal and external user classes will allow users to access toolsets and perform authorized functions according to user roles, access rights, and privileges. U.S. Government Printing Office

20. User Interface (con’t) • Users will be permitted to apply and modify processing instructions through the user interface. • The system will provide the capability for administrators to customize default GUIs and workbenches for all user classes. • The system must conform to best practices, standards, and guidelines regarding usability for GUI design. U.S. Government Printing Office

21. Characteristics of User Interface • The user interface will allow users to preview their composition work and have access to an editor to modify source documents. • The system must provide error identification, location, severity, and notification. U.S. Government Printing Office

22. Output • Includes all the processes and capabilities necessary for CSR to render files that can be used for creating printed and digital output. • CSR will be able to produce output in PostScript, XML, PDF, locator tagged files, and HTML. • The system shall also allow users to specify output options, including duplex printing and Galley and Page mode rendering options. • The system must also be capable of re-composing pages and frames after corrections are made to content. Must be able to limit the effect of a particular change as to not require changes to the flow of a complete document. • The system will also be capable of outputting content to multiple printing devices and distributing the output on several devices simultaneously. U.S. Government Printing Office

23. Characteristics of Output • The system must be able to insert processing instructions (e.g. line and page breaks, page and line numbers) within the native document file. • The system must be able to print information outside the page margins (e.g. job identifiers, file name, operator name, date and time). U.S. Government Printing Office

24. Integration • CSR needs to be integrated with existing pre-processing and post-processing applications, including: • Authoring tools/Text editors (e.g., XMetaL, Xywrite, TextPad, word processors, MathType) • Translation tools and Conversion programs • Acrobat Distiller • Bound Record indexing process • Other electronic distribution utilities (e.g., add hot links) • Productivity Management systems U.S. Government Printing Office

25. Next Steps - White Papers and Capability Statements • Vendors who are interested in any or all of the solution sets must submit a packet of material which includes: • Capability statement • White Paper that: • Addresses gaps between current technology and areas. • Addresses any concerns with CSR documentation. • Provides technology roadmaps, with timelines for notional area support. • Budgetary estimates along with estimated implementation timelines and effort. • All documents due by noon on 30 April 2007 The complete list of requested materials, due dates and instructions are noted in the published RFI at www.gpo.gov/compsys.htm. These instructions must be followed for consideration. U.S. Government Printing Office

26. Contact Information • PMO@gpo.gov • www.gpo.gov/compsys.htm U.S. Government Printing Office