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DIVISION OF GRANTS OPERATIONS

DIVISION OF GRANTS OPERATIONS

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DIVISION OF GRANTS OPERATIONS

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  1. DIVISION OF GRANTS OPERATIONS POST AWARD REQUIREMENTS Lois Hodge, Director

  2. CONTINUATION APPLICATION • PURPOSE • RECIPENT MUST SUBMIT A NON-COMPETING CONTINUATION APPLICATION EACH YEAR AS A PREREQUISITE TO CONTINUE FUNDING.

  3. CONTINUATION APPLICATION (cont) • PROCESS • DGO notifies grantee of funding level, due date, website and instructions for downloading • Submission 60 days prior to the budget period end date • Electronic submission

  4. APPLICATION RECEIPT • UPON RECEIPT AND DOWNLOADING OF THE APPLICATION DGO REVIEWS FOR COMPLIANCE AND COMPLETENESS. • IF THE APPLICATION IS COMPLETE A COPY IS FORWARDED TO THE PROGRAM OFFICIAL FOR REVIEW AND RECOMMENDATION FOR CONTINUED FUNDING.

  5. APPLICATION RECEIPT (cont) DGO REVIEW OF THE APPLICATION INVOLVES: • COST ANALYSIS REVIEWING A DETAILED BUDGET AND NARRATIVE JUSTIFICATION FOR ALLOWABLE AND REASONABLE COSTS

  6. APPLICATION RECEIPT (cont) • REVIEW PROGRAM OFFICIAL RECOMMENDATIONS FOR APPROVAL OR DISAPRPOVAL OF CONTINUED FUNDING.

  7. APPLICATION RECEIPT (cont) • IF APPROVED A NOTICE OF AWARD IS ISSUED ALONG WITH TERMS AND CONDITIONS AND REPORTING REQUIREMENTS.

  8. REPORTING REQUIREMENTS • FINANCIAL STATUS REPORT (FSR) FSR IS DUE ANNUALLY 90 DAYS AFTER THE END OF THE BUDGET PERIOD (unless stated otherwise on NOA)

  9. REPORTING REQUIREMENTS (cont) • DGO REVIEWS THE FSR FOR • UNOBLIGATED BALANCE • UNLIQUIDATED OBLIGATIONS • ACCURACY

  10. REPORTING REQUIREMENTS (cont) • HOW TO DETERMINE THE UNOBLIGATED BALANCE/CARRYOVER BALANCE. amount awarded - expenditures unobligated balance

  11. REPORTING REQUIREMENTS (cont) - DOES THE CARRYOVER BALANCE REQUIRE PRIOR APPROVAL? • IF THE UNOBLIGATED BALANCE REPORTED ON LINE 10p OF THE FSR EXCEEDS 25% OF THE ANNUAL AMOUNT AWARDED PRIOR APPROVAL IS REQUIRED

  12. REPORTING REQUIREMENTS (cont) • EXAMPLE THE ANNUAL FSR LINE 10P SHOWS AN UNOBLIGATED BALANCE OF $75,000. THE CURRENT AWARD AMOUNT IS $375,000. QUESTION: DOES $75,000 EXCEED 25% OF THE AMOUNT AWARDED.

  13. REPORTING REQUIREMENTS EXAMPLE (cont) DIVIDE $375,000 BY 4 TO DETERMINE IF THE UNOBLIGATED BALANCE EXCEED 25% ANSWER: =$93,750 THEREFORE, THE UNOBLIGATED BALANCE IS LESS THAN 25% AND DOES NOT REQUIRE PRIOR APPROVAL.

  14. REPORTING REQUIREMENT (cont) • PROGRAM PROGRESS REPORT(PPR) PPR DUE ANNUALLY 90 DAYS AFTER THE END OF THE BUDGET PERIOD. GRANTEES CAN ADD ON TO THE INTERIM PROGRESS REPORT SUBMITTED WITH THE CONTINUATION APPLICATION. (unless stated otherwise in NOA)

  15. REPORTING REQUIREMENT (cont) • CONTENT OF THE REPORT The annual PPR must include accomplishments on goals , objectives and activities for the entire 12 month budget period.

  16. CARRYOVER REQUEST PROCESS • LETTER REQUESTING CARRYOVER FUNDS SIGNED BY THE AUTHORIZING OFFICIAL MUST BE SUBMITTED TO THE DGO. • REQUEST MUST INCLUDE PURPOSE FOR CARRYING OVER FUNDS, BUDGET JUSTIFICATION, NARRATIVE AND FSR.

  17. CARRYOVER (cont) • ALL CARRYOVER FUNDS MUST BE USED TO SUPPORT THE ORIGINALLY APPROVED OBJECTIVES AND GOALS OF THE PROJECT. • UPON REVIEW AND APPROVAL BY DGO AND THE PROGRAM OFFICIAL A NOTICE OF AWARD (NOA) WILL BE ISSUED APPROVING THE REQUEST.

  18. QUESTIONS • QUESTIONS & ANSWERS