1. Microsoft Outlook Uses and Features

2. What is Microsoft Outlook • A messaging application mostly for E-Mails and assigning tasks. • A Personal Information Manager (PIM) • An electronic organizer • A task manager

3. Can we connect Email to Outlook? • Yes, provided you have the following: • Microsoft Exchange Server (Local) • POP3 and SMTP

4. What is POP3 and SMTP? • POP3 – stands for Post Office Protocol Version 3. An Internet standard protocol, to retrieve e-mail from a remote server over a TCP/IP Connection. • SMTP – a relatively simple, text-based protocol, where the client transmits an email message to the server.

5. Understanding Internet Standards • Transmission Control Protocol/Internet Protocol (TCP/IP) – protocol used by Web browsers and servers in order to communicate with each other. • Protocol – simply a set of rules and procedures that define how two entities communicate.

6. Understanding the Internet Standards • HTTP (HyperText Transfer Protocol) – a request-response type protocol that specifies that a client will open a communication to a server and then send a request using a very specific format.

7. Understanding the Internet Standards Internet Protocol (HTTP) Receiver Name and Address of the Receiver (TCP)

8. Components of MS Outlook • Outlook Today – provides a preview of your day’s summarized appointments, tasks and new e-mail messages. • Inbox – contains unread and unsent messages and e-mails. • Calendar – enables you to view and schedule appointments, events and meetings. • Contacts – use to keep track of addresses, numbers and e-mail addresses.

9. Components of MS Outlook • Tasks – used to organize to-do list by priority • Journal – regards information about items that you send or receive. • Notes – used as an electronic post-it notes to jot down information.

10. Using the Calendar Calendar Components Pane Task List Appointment Description Area

11. Using the Calendar Appointments Dialog Window