1. Microsoft Outlook 2000 A Desktop Information Manager By Robert T. Grauer Maryann Barber Exploring Microsoft Office 2000 - Outlook 2000

2. Objectives • Describe Microsoft Outlook and its relationship to Office 2000; describe the components of the Outlook window. • Use Outlook to create or modify a contact, appointment, task, or journal entry. • Distinguish between a mail server and a mail client; explain the use of a username and password in conjunction with e-mail. • Obtain an e-mail account, then use Outlook to send and receive e-mail; describe how Outlook mail is Web-enabled. • Explain how an address book facilitates entering the recipient’s e-mail address when you compose an e-mail message. • Attach a file to an e-mail message. • List the mail folders that are created by default for Outlook mail; create a new mail folder and move a message to it. Exploring Microsoft Office 2000 - Outlook 2000

3. Overview • Introduction to Outlook • The Outlook Window • Outlook Folders • Introduction to E-mail • Mail Folders • Anatomy of an E-mail Message • Address Book • Distribution List Exploring Microsoft Office 2000 - Outlook 2000

4. The Outlook Window • Outlook bar • Mail group • Outlook Shortcuts • Outlook Today • Inbox • Calendar folder • Contacts folder • Journal Exploring Microsoft Office 2000 - Outlook 2000

5. Microsoft Outlook 2000 • Think of Outlook 2000 as your complete information manager including areas to: • Keep appointments • Keep up with contacts • Take notes • Send/Receive e-mail • Track work activity • Keep a “to-do” list Exploring Microsoft Office 2000 - Outlook 2000

6. Various Screens • Outlook Today • Inbox • Calendar • Contacts • Tasks • Journal • Notes Click mouse to see each screen! Exploring Microsoft Office 2000 - Outlook 2000

7. Electronic Mail (E-mail) • E-mail is simply a means of sending messages via computer • Business is using more e-mail and fax • To access you must have a mail server and/or software • Each person has a username and password • All mail programs allow you to Send, Compose, Reply and Forward Exploring Microsoft Office 2000 - Outlook 2000

8. Parts of the E-mail Message • Header • To: • Cc: • Subject: • Message • Attachments Exploring Microsoft Office 2000 - Outlook 2000

9. Mail Folders • Inbox for unread and stored mail • Sent Items for mail already sent • Outbox to hold mail not yet sent • Deleted messages Exploring Microsoft Office 2000 - Outlook 2000

10. E-mail Protocol • POP Client --Post Office Protocol • Mail is read, composed, and stored locally • Can work off-line • SMTP --Simple Mail Transfer Protocol • The protocol required to send mail messages through the Internet Exploring Microsoft Office 2000 - Outlook 2000

11. Additional E-mail Capabilities • Address Book • Retains e-mail address of frequent contacts • Looks up information for you • Can create alias • Distribution List • Set of Internet addresses stored under a single name Exploring Microsoft Office 2000 - Outlook 2000

12. Hands-On Exercises Hands-On Exercises • Introduction to Outlook • Outlook E-mail Exploring Microsoft Office 2000 - Outlook 2000

13. Outlook Summary • Outlook as an Information Manager • The Outlook Window • Outlook Folders • Introduction to E-mail • Mail Folders • Anatomy of an E-mail Message • Address Book • Distribution List Exploring Microsoft Office 2000 - Outlook 2000