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Managing Team Projects

In today's competitive environment, understanding team dynamics and roles within writing teams is crucial. This guide explores the importance of teamwork and individual skills in achieving project goals. It covers the structure of workplace writing teams, common challenges they face, and strategies for resolution. Additionally, learn the significance of style guides and prototypes in writing projects, as well as how to effectively review team members’ drafts. Equip yourself with the tools needed to lead successful writing initiatives and foster collaboration.

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Managing Team Projects

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  1. Managing Team Projects

  2. Chapter Goals • Be able to explain why team skills are important to the modern workplace. • Know the structure of a workplace writing team and the roles commonly played in those teams. • Be familiar with some of the common problems experienced by teams—and writing teams in particular—and be able to anticipate ways of resolving them. • Understand the role of the style guide in a team-writing project and know how to develop one. • Understand the role of the prototype in a team-writing project and know how to develop one. • Know how to review a writing-team member’s draft and write a review summary memo.

  3. 1. Why Team Work? • Modern Workplace • Leadership

  4. 2. Structure of Workplace Writing Teams • Managers • Planners • Document Designers • Writers • Technical Reviewers • Graphic Artists • Editors • Information Testers • Productions Specialists • Distribution Specialists

  5. 3. Structure of Technical-Writing Classroom Teams • Writing • Reviewing • Editing • Revising • Developing Graphics • Researching • Designing the Document • Producing the Document • Overseeing the Project

  6. 4. Anticipating Problems in the Team Project • Workload • Shirking • Lack of consensus/Groupthink • Aggressiveness

  7. 5. Effective Management of Technical Writing Teams • Informal meeting • General procedures and by-laws • Research • Outline • Team roles and Tasks • Detailed schedule (p. 454) • Document prototype and style guide • Multiple drafts • Reviewing • Revising • Final draft • Postmortem

  8. Conclusion

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