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Modernizing Hiring Processes at NKU: The PeopleAdmin Training Overview

Discover the streamlined hiring processes at Northern Kentucky University (NKU) through enhanced tools and guidelines. This training focuses on the new PeopleAdmin system that integrates vacancy management and simplifies budget information, allowing a paperless workflow. Key updates include new posting procedures for faculty, staff, and student positions, as well as a clear interview and hiring process involving various stakeholders from department heads to provosts. Training materials and FAQs are available online to assist users in navigating the new system efficiently.

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Modernizing Hiring Processes at NKU: The PeopleAdmin Training Overview

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Presentation Transcript

  1. PeopleAdminTraining Jobs.nku.edu/hr

  2. Same Name, New Look • Applicants- http://jobs.nku.edu • Hiring Officials – http://jobs.nku.edu/hr • Post positions for faculty, staff and students

  3. Business Process Changes • Vacancy Management process incorporated within the posting process • No more paper – all the vacancy management and budget information within the posting • All postings that are to HR by Friday will be sent to the VP’s the next week • VP’s have till Friday of that week to voice concerns. If the issues are resolved then postings will be released that Friday afternoon.

  4. Interview Process • Candidates chosen for interview need to be changed to the status of “chosen for interview” • When all candidates chosen for interview are decided the posting is moved to Affirmative Action for approval of the candidate pool • The interview process may begin/continue while the candidate pool is being reviewed

  5. Interview Process • When a final candidate is chosen the hiring official will complete a Hiring Proposal form which will be approved by the Dept. Head/Chair, Dean/AVP and VP/Provost • Director of Compensation will approve the proposed salary for staff.

  6. Hiring Process • Hiring Official will be notified that the Hiring Proposal form is approved and a contingent offer can be made • Hiring proposal form initiates the pre hire action after background check clear • Creates username earlier • Will help with electronic forms in the future

  7. System Set Up • Organizational Structure • Mirrors SAP • Position types • Faculty • Staff • Student • Hiring official vs. Hiring Manager • New system so no old postings available

  8. System Set Up • Users • Requisition Assistant • Hiring Official • Dept. Head/Chair • Dean/AVP • VP/Provost • Search Committee Member • Single Log on for all roles • Same as NKU username/password

  9. Training • Training documentation will be posted to http://hr.nku.edu/toolkit/emplymt.html - PeopleAdmin Training Guide - FAQ’s (long and short versions) - Links for interview and other new hire process help - PowerPoint from training sessions

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