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Control Phase Review for Cost Data Integrity Project

Reviewing the completion of the Control Phase, monitoring project progress, implementing improvements, and ensuring data integrity in project cost management. Detailed analysis of project milestones, financial performance, and completion status.

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Control Phase Review for Cost Data Integrity Project

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  1. Milestone 5 ReviewControl Phase Complete Cost Data Integrity Project February 28, 2008

  2. Introduction • Control Phase is fairly straight forward: • Monitor progress on Trend Charts – Four Initial Projects Only (QC02, LB02, VM01 & GS02) • Implement Improvements on all remaining projects (over 12 projects subject to control) • Start Trending remaining projects for FY2008 • Long Term Goal: 80% of all monthly project costs are at Sigma Level 5 by end of FY2008. Matt Evans | www.exinfm.com

  3. Good Progress Timesheets Not Submitted Invoices Not Posted NOTE: This progress took place over a three month time frame during the course of this project! Very good progress with timesheets; invoice processing requires a new control procedure. Matt Evans | www.exinfm.com

  4. Desk Side Mentoring and Assistance to fully institutionalize the changes PMO will continue to track defects within PMS through the end of FY2008 (9/30/08) PMO will evaluate how to automate control procedures: Comparison of Invoices by Invoice Number between PMS and FMS Email notification and kick-out reports when timesheets are not submitted Continuous Improvement Practices PMO: Project Management Office PMS: Project Management System Matt Evans | www.exinfm.com

  5. Project Close Out What was this project’s overall cost performance? The project came in under budget since fewer resources were required to complete the project. Also, the solutions to improve the processes were fairly easy to develop and implement. So this was a good “quick win” type project. Final Project Costs . . . . . . . . . . . . $ 364,000 Project Budget . . . . . . . . . . . . . . . .$ 522,000 Under Budget . . . . . . . . . . . . . . . . $ 158,000 Is this project now complete? Yes, this project is now complete. Any remaining work has been turned over to the Project Management Office (PMO). Matt Evans | www.exinfm.com

  6. Questions and Comments Matt Evans | www.exinfm.com

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