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Information Systems Selection

Information Systems Selection. Susan R. Miller, RN, FACMPE Administrator, Family Practice Associates of Lexington (KY) Independent Consultant Medical Group Management Association (MGMA) Health Care Consulting Group.

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Information Systems Selection

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  1. Information Systems Selection Susan R. Miller, RN, FACMPE Administrator, Family Practice Associates of Lexington (KY) Independent Consultant Medical Group Management Association (MGMA) Health Care Consulting Group The Health Information Technology Summit: Day Three – Saturday, October 23, 2004, 11:00 AM Session 7.01 Physicians and Physician Organizations: Making the Purchasing Decision – Developing Your Requirements and Making Your Selection

  2. MGMA Information Exchange • Information Systems Selections – RFIs and RFPs – 282 respondents (Item #4879 – December 2002) • Who selects? • Administrator (93%), • Physicians (46%), • Support Staff (53%), • CIO (27.8%), • Medical Director (31%) • Consultant used – 9%

  3. Evaluation Methodology • Formal RFI Process – 24% • Formal RFP Process – 25% • Establish • Essential elements, • Current system uses, • Expectations • “On-line” demos

  4. The selection process… • Know your vision • Gain buy-in of the stakeholders • Assemble a selection committee • Do an internal needs assessment • Research available technology • Develop the RFP • Create a shopping list • Project costs • Narrow the list of vendors • Net demos and/or on-site demos • Due diligence

  5. Creating an RFP… • Practice section: • Description of the practice • Statement of MIS needs • Current systems – software/hardware/network • Instructions for response including timeline • Vendor section: • Headquarters, background, financial information • Number of installations, number of physicians, specialties • Description of software/capabilities (checklist provided) • Description of database, integration capabilities • Support and maintenance requirements including upgrades • Cost projections • Implementation schedule • Specimen agreement

  6. Health information and data Results management Order entry/management Decision support Electronic communication and connectivity Patient support Administrative processes Reporting and population health management Core Functionalities of an EHR SystemInstitute of Medicine Committee on Data Standards for Patient Safety Letter Report May 2003 (www.nap.edu)

  7. 6 Key Selection Factors • Functionality • Flexibility • Support availability • Integration capability • Scalability • Cost

  8. Return on investment... • Savings: • Transcription • Paper charts • Printing • Storage • Personnel • Gains • Coding • Documentation • Quality of care • Efficiency • Value-added services

  9. Concluding the selection process… • Negotiate the contract • Set implementation guidelines

  10. Other considerations... • Your practice, your needs… • Internal capabilities • Cycle of service...

  11. Susan R. Miller RN, FACMPE Administrator Family Practice Assocs. of Lexington (KY) Independent Consultant Medical Group Management Association (MGMA) Health Care Consulting Group Englewood, CO 859.977.2123 Millrfpa@iglou.com

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