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Enhancing Research Management and Funding at UHH: Functions, Challenges, and Strategies

This document outlines the functions, challenges, and organizational strategies related to sponsored research at the University of Hawaii at Hilo (UHH). Key focus areas include enhancing sponsored program activity, integrating research and graduate education, increasing faculty proposal writing productivity, and providing support to Principal Investigators (PIs). The document also discusses mechanisms of pre-award and post-award administration, financial management, compliance, and the importance of strategic alliances to sustain research growth.

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Enhancing Research Management and Funding at UHH: Functions, Challenges, and Strategies

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  1. UHH Research Functions, Challenges and Organization

  2. UHH Grants and Contracts (x1000) Source: http://www.hawaii.edu/iro/ 2004 Chris Lu

  3. UHH Extramural Fund (x1000) Source: RCUH Hilo 2003 Chris Lu

  4. UHH ‘03-’04 RTRF Allocation Chris Lu

  5. UHH ‘03-’04 RTRF Distribution after Fixed Cost Chris Lu

  6. UHH RTRF Distribution 2001-03 Chris Lu

  7. UHH Focus • Building Strategic Alliance to Increase Sponsored Program Activity • Integration of research and graduate education • Increasing Faculty Proposal Writing Productivities • Service and Support to PIs • Organizing Research Office Chris Lu

  8. Research Functions • Sponsored Research • Contracts & Grants • RTRF to PIs • Seed Grant • Research Relations Grant • Travel Grant • Matching • Infrastructure Chris Lu

  9. Pre-Award (Sponsored Research) • Grant resource • Funding opportunities • Government, state and private agencies • Foundations • Research relations Chris Lu

  10. Pre-Award (Sponsored Research) • Grant Strategy • Grant Writing • Internal Review • Grant Submission • Grant Resubmission Chris Lu

  11. Pre-Award (Sponsored Research) • University research policies and procedures • Electronic forms • Deadlines • Subscription services human subjects, animal care and use, and other compliance information Chris Lu

  12. Post-Award (Contracts & Grants) • Grant Negotiation • Receiving Award • Implementation • Personnel • Purchasing • Fiscal Management • Compliance Chris Lu

  13. Post-Award (Contracts & Grants) • Establish new accounts for sponsored projects • Establish cost share accounts • Establish program income accounts • Process Budget Transfers for sponsored projects, including initial budgets, additional funding on existing accounts, and budget conversions • Review and approve Purchase Requisitions, Expenditure Transfer Forms, and Tuition Waivers on sponsored projects Chris Lu

  14. Post-Award (Contracts & Grants) • Invoice sponsors • Collect revenue from sponsors and follow up on outstanding invoices • Reconcile cash balances on sponsored projects • Monitor the amount of cost share met on sponsored projects Chris Lu

  15. Post-Award (Contracts & Grants) • Prepare and submit financial reports to sponsors • Prepare and submit property reports to sponsors • Close out sponsored projects • Provide guidance on financial compliance issues for sponsored projects • Establish policies and procedures concerning the post award administration of sponsored projects Chris Lu

  16. Post-Award (Contracts & Grants) • Provide training on grants management topics • Monitor subrecipients • Serve as a liaison with federal, state, sponsor, and internal auditors • Develop and negotiate the University’s indirect cost rate proposal Chris Lu

  17. UHH Challenges • Administrative Support for PIs • ORS Flexibility & Efficiency • Certification Committees • Streamlining the Service • Research Space and Facilities • University Research Position • Too Many Signatures for Form 1 • Sustainable Growth Chris Lu

  18. Organizational Issues • Do we need an organization structure to provide a streamlined support service? • A full time leader for overall research coordination? • RCUH Hilo Director for grant resource, grant development, and serve as a deputy to the leader? Chris Lu

  19. Organizational Issues • A fiscal officer for RTRF administration, infrastructure building and matching? • A secretary for office support? • RCUH Hilo Clerk: Pre-award • RCUH Hilo Clerk: Post-award • EPSCoR Director for grant administration and grant development? Chris Lu

  20. Organizational Issues • STEM Director for faculty development, student development and instructional development? • Na Pua No’Eau Director for student development and student recruitment? • Upward Bound Director for student development and student recruitment? • A grant writer? Chris Lu

  21. Other Issues • RTRF Allocation • Intellectual Properties • Technology Transfer • University Park Chris Lu

  22. SUSTAINABLERESEARCH GROWTH ORGANIZATION Chris Lu

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