NYARNG AFMIS TRAINING INITIAL SETUP • AFMIS Training is located at: https://secleeafmisweb.sdcl.lee.army.mil/AFMISWEB. • AFMIS Live is located at https://secleeafmisweb.sdcl.lee.army.mil/AFMISWEBNG.
NYARNG AFMIS TRAINING • INITIAL SETUP • Identify User (Completed prior to training) • Set up GPC Holders (Cardholder Maintenance) • Primary • Alternate • Input Vendors (Meal Supplier Maintenance) • Enter Unit and Food Service Personnel Information • Input Inventories (A rations units only)
NYARNG AFMIS TRAINING INITIAL SETUP AFMIS ACCESS SETUP • AFMIS access packet must include: • AFMIS user registration • form with AKO email. • Unit AFMIS user appointment • Memorandum signed by commander. • DA Form 1687 ( Delegation of Authority) signed by the commander. • Vendor worksheet. At least three catered/A-Ration vendors
NYARNG AFMIS TRAINING INITIAL SETUP GPC HOLDER SETUP • Setup of GPC holders is • under “Finance” Cardholder Maintenance. • A Primary and Alternate GPC holders will be established for each unit. • The GPC holders do not need • to be assigned to the unit. • The next higher should be set up as an alternate GPC.
NYARNG AFMIS TRAINING INITIAL SETUP GPC HOLDER SETUP • Click on Create • Enter your GPC holder information • Select if individual is the primary GPC • Click on Save or Save • and Return to enter another GPC holder
NYARNG AFMIS TRAINING INITIAL SETUP VENDORS SETUP • Setup of Vendors • Click on Meal Supplier Maintenance • Click on the Create • button on the next • screen
NYARNG AFMIS TRAINING INITIAL SETUP VENDORS SETUP • Complete the vendor information • Indicate if the vendor can • cater meals • Indicate if the vendor can • supply groceries. • Leave the Primary check box blank. • Enter at least three vendors that you normally use. • Click on SAVE or SAVE and Return to add additional Vendors • TYPE enter Vendor for a catering or grocery vendor
NYARNG AFMIS TRAINING INITIAL SETUP Food Service and Unit Personnel Input • To enter the unit information click on the “Dining Facility/Unit Information Maintenance” link under Headcount/Cash Collection section
NYARNG AFMIS TRAINING INITIAL SETUP Food Service and Unit Personnel Input • Enter the Name, Rank, Title, commercial and DSN telephone numbers for the Food Service Officer, Food Service Sergeant, and Responsible Commander.
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • An initial inventory of your stock must be accomplished before you submit a meal request. • Under INVENTORY MANAGEMENT select • “Physical Inventory” • Units that have a CONSOLIDATED INVENTORY should maintain a manual inventory of their stock and not input physical inventories.
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • Select the type of inventory • as Monthly • Select the current Month. • Click on the NEXT button.
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • You should already have conducted a physical inventory • of your self stock before beginning the initial setup inventory. • Click on the “Print Count Sheets” This sets the inventory date. You should receive a “Negative Report”. • Close the Report and the “Enter Counts” button will activate
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • Select Semi perishable from the dropdown menu. (Units should not have perishable stock on hand) • To add your inventory, enter the TIIN number at the bottom of the page and select the “ADD” button. If you do not know the TIIN number Select the SEARCH Icon at the bottom of the page
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • Enter the inventory count under the “Loose Count”. • Repeat the steps until you have all of your inventory entered. • PRINT RECOUNT SHEETS to insure there are no zero balances entered. If there are any items that do not have a count a report will be displayed, otherwise you will receive an “Error Encountered” which is OK. • PRINT VARIANCE REPORT This will show the difference between the physical inventory and the Balance on Hand (BOH)
NYARNG AFMIS TRAINING INITIAL SETUP INVENTORY (A Rations Units) • Once you have run the PRINT VARIANCE REPORT the “FINALIZE INVENTORY” button will activate. • Click on the “FINALIZE INVENTORY” button to complete the inventory and display the “Accountably Inventory Report”. Notice the BOH now reflects the physical count
NYARNG AFMIS TRAINING QUESTIONS?