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More Than Just a Secretary

More Than Just a Secretary. Niki M. Fjeldal Harrison C. Davies. What is the Secretary Role? . What role does the secretary play in your organization? . Keeps a record of all activities of the organization. Keeps a record of all members of the organization.

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More Than Just a Secretary

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  1. More Than Just a Secretary Niki M. Fjeldal Harrison C. Davies

  2. What is the Secretary Role? • What role does the secretary play in your organization? Keeps a record of all activities of the organization Keeps a record of all members of the organization Schedules all practices, classes, and other activities of the organization Handles all official correspondence of the organization Represents organization at events and Pace wide events Remains fair and impartial during organization meetings Obtains appropriate facilities for organization meetings and events Creates and distributes agendas for each meeting of the organization Keeps and distributes minutes of each meeting of the organization

  3. Minutes

  4. Minutes • Senator Report • Base Minutes off of Agenda • Call Meeting to Order • Opening Remarks • Officer Reports • Advisor Report • Old Business • New Business • Announcements • Open Discussion • Adjournment • Budget Totals • Motions • Guest Speakers • Amendments • First By, Second By

  5. Organization Email • Every Organization has an email address • Initial Access • Registration Form or contact Niki • Who should have access • E-Board • Advisor Access • To Check Mail: https://email.pace.edu/owa/studentorg@pace.edu

  6. Keeping your Organization Sustainable • Archiving Information • Constitutions • Minutes • Keeping Files on Org Sync • Transitional Documents • Each position sharing their notes from the year • Programming Models

  7. Event Marketing • Landscape or Portrait • jpeg, pdf, word document, publisher • Flash Flush, SGA Monitor Screen, Weekly Email

  8. Rosters • Why are Rosters Important? • U number • Housing Point Census • How to update your roster • Student Organization Roster Update Form • Highlight New Members in Yellow • Highlight Members That are being dropped inRed

  9. Discussion Questions Comments

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