Download
ocnc commodity rfp purchased rfp vendor meeting n.
Skip this Video
Loading SlideShow in 5 Seconds..
OCNC Commodity RFP Purchased RFP Vendor Meeting PowerPoint Presentation
Download Presentation
OCNC Commodity RFP Purchased RFP Vendor Meeting

OCNC Commodity RFP Purchased RFP Vendor Meeting

146 Views Download Presentation
Download Presentation

OCNC Commodity RFP Purchased RFP Vendor Meeting

- - - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

  1. OCNC Commodity RFPPurchased RFPVendor Meeting January 4, 2013 Janet Beer, RD & Carol McLeod, RD

  2. CRFP 2013-2014 • Pricing for • Fee for Service • Net Off Invoice • Cash Rebate • All ODE approved commodity items • School year 2013-2014 • To SYSCO Portland, 97070 • Pricing does not include distributor delivery fee

  3. ODE Rules • Full trucks from approved processors will go • Partial trucks may be combined with other states • Fee is $.10 per pound - brown box and diverted • No fee for DOD produce (committed by Dec 2012) • Brown Box Orders submitted Feb 4 - 28, 2013 • Diversion Orders submitted Feb 4 – 28, 2013 • Every purchased product must have some kind of bidding process – more review and enforcement!

  4. CRFP Dates • Issue 1-2-2013 • Vendor meeting 1-4-2013 • Errors and clarification questions due 1-11-2013 • Addenda posted 1-18-2013 • Response Due to TTSD 1-24-2013 2:00 PM • Open 1-24-2013 2:15 PM – only identify bidders • Tasting Feb 1, 2013 (invited all districts in State) • Awards on or after March 1, 2013

  5. Intent • Goal • Best possible price • Meet USDA and ODE bid requirements • Pricing without volume commitment • Individual members may or may not issue award • Will not be rolled over

  6. Portion Sizes • Must be “apples to apples” • Pricing pages ask for weight of one portion for • 1 meat/meat alternate for entrees • 1 fruit/veg for other • processor defines all others • AndCount for one portion for • 1 meat/meat alt for entrees • 1 fruit/veg for other • processor defines all others

  7. Award • Must meet district nutrition qualifications • Districts can just buy low bid • If not low bid • Pricing will be scored • Commodity money is real money • Value is included in true cost • Taste tests will be scored • Individual district award will be sum of pricing score and taste test score

  8. True Cost = CommodityValue Left In • Fee for service = commodity value + processing fee + shipping to SYSCO + ODE diversion fee • Net Off Invoice = commercial price – bill back or allowance + ODE diversion fee (USDA value not subtracted) • Cash rebate = commercial price – bill back or allowance + ODE diversion fee (rebate not subtracted) • Distributor delivery charges are not included

  9. For all Products • Submit • Electronic Price Pages – 6 items to a page • If you offer NOI you must also offer fee for service (NOI may not have enough volume) • Send PDF files with (no hard copy!): • SEPDS – may contain many items • Nutrition Facts Label – individual files labeled so we can tell what the product is • Copy of CN label information – individual files, labeled so we can tell what the product is • Signed Product Formulation Statements - individual files so we can tell what the product is

  10. Fee for Service Price Pages • Top Line • Processor Name • Minimum pounds for delivery • Date • Don’t change font

  11. Fee for Service Price Page

  12. Fee for Service Price Page

  13. NOI Price Page • Top Line • Processor Name • Minimum Pounds for Delivery • Date • Don’t change font

  14. NOI Price Page

  15. NOI Price Page

  16. Cash Rebate Price Page • Top Line • Processor Name • Minimum Pounds for Delivery • Date • Don’t change font

  17. Cash Rebate Price Page

  18. Cash Rebate Price Page

  19. Pricing Evaluation • Product with lowest true cost per portion receives 51 points • Next lowest true cost per portion receives 49 points • Each subsequent gets 2 points less

  20. Product Testing Sheet

  21. Summary Score Sheet

  22. Additional Info • Products evaluated and awarded individually • Can award same commodity (barrel cheese) to more than one manufacturer • Districts will issue Intent to Award as required • Districts will issue individual awards • Delivery decisions also individual • Direct, distributor or State warehouse

  23. Problems previous years • Vendor bid NOI only and district wanted direct delivery or through distributor • Vendor did not respond – schools could not buy • Files for nutrition information combined • Portion sizes not as requested – if different (eg 2 meat/meat alt for cheese items) make a BIG note • Wrong portions per case • If coming through re-distribution (DOT) identify who pays shipping

  24. All documents and presentation posted at www.ocnc.orgThanks for coming!