Use of SSHRC Grant Funds: Excerpts from the SSHRC Program Guide for Professors

1. Use of SSHRC Grant Funds:Excerpts from the SSHRC Program Guide for Professors Things to consider when drafting your SSHRC application budget Office of Research, Trent University

2. General Principles • SSHRC awards funds for direct costs of research only • SSHRC will only fund direct cost associated with the project awarded • Funds must be used economically and effectively • Expenses must be essential to the approved program of research • In the absence of an explicit SSHRC policy, Trent University’s policies will be applied • Trent University has the right & responsibility to withhold approval of expenses which contravene SSHRC regulations or institutional policies Office of Research, Trent University

3. Compensation-Related Expenses: Eligible • Salaries, stipends and federal, provincial & institutional non-discretionary benefits fro research work performed by research personnel (summer students, research assistants, technicians, etc.) • Master’s students will be eligible for stipends up to $12k per year; Doctoral students may receive up to $15K per year; Post Doctoral Fellows may receive up to $31.5k per year Office of Research, Trent University

4. Compensation-Related Expenses: Eligible • Consulting Fees • Fees paid to research subjects (modest incentives fro participation) * where ethically acceptable • Sub-contract Costs • Research Time Stipends Office of Research, Trent University

5. Compensation-Related Expenses: Non-Eligible • Any part of a salary or consulting fee to the grantee or other persons whose status would make them eligible to apply for SSHRC funding • Administrative or management charges/fees • Severance or separation packages • *Grantees cannot personally benefit from a grant directly or indirectly Office of Research, Trent University

6. Travel & Subsistence: Eligible • Travel and subsistence costs which represent reasonable out-of-pocket expenses for field work, research conferences, collaborative trips, archival work or historical research for the grantee and research personnel (personnel must be directly linked to the approved project of research) • Air travel must be claimed at the lowest rate (economy fare) • Trips are limited to a maximum of 125 days per year • Travel Cancellation Insurance Office of Research, Trent University

7. Travel & Subsistence: Eligible con’t • Child care or babysitting expenses while a nursing mother or single parent is travelling. The eligible cost for a single parent is limited to overnight child cares costs incurred while travelling (SSHRC only allows costs over and above your usual daycare expenses) • Safety-related expenses (field gear, immunizations) Office of Research, Trent University

8. Travel & Subsistence: Non-Eligible • Child care costs incurred during normal working hours in the week • Commuting costs between residence and place of employment or between two places of employment • Passport or immigration fees • Costs associated with thesis examination/defence including external examiner costs (teaching costs are not considered eligible) Office of Research, Trent University

9. Equipment and Supplies: Eligible • Research equipment and supplies • Travel costs to visit equipment manufactures (again, linked to required purchases) • Transportation costs for purchased equipment • Extended warrantees • Brokerage or custom charges • Costs of training staff to use specialized equipment • Maintenance and operating costs of equipment and vehicles used for SSHRC supported research Office of Research, Trent University

10. Equipment & Supplies: Non-Eligible • Insurance costs for equipment or research vehicles • Costs of renovation, construction, rental of labs or supporting facilities Office of Research, Trent University

11. Computers & Electronic Communications: Eligible • Computers, modem, and other hardware & software required for the research • Monthly charges for the use of the Internet from Trent or Home Office of Research, Trent University

12. Computers & Electronic Communications: Non-Eligible • Standard monthly connection or rental costs of telephones • Connection or installation of lines • Voice mail, cellular phone rental or purchase • Library acquisitions computer or other services provided to all members of Trent Office of Research, Trent University

13. Dissemination of Research Results: Eligible • Costs of developing web-based information including web maintenance fees • Costs associate with circulation of findings (videos, CD-Rom’s, etc.) • Page charges for articles published • Costs of preparing a research manuscript for publication • Translation costs • Costs of holding a workshop or seminar which relate directly to the funded research (including non-alcoholic refreshments or meal costs) Office of Research, Trent University

14. Services & Miscellaneous Expenses: Eligible • Recruiting costs for research personnel (advertising and airfare) • Safety waste disposal costs • Costs for the purchase of books, periodicals, specialized office supplies, computer equipment and information services NOT formally provided by Trent • Hospitality costs (non-alcoholic refreshments, meals) for networking purposes and research-related activities • Costs of membership in professional associations if they direct economic benefits to the research program/project Office of Research, Trent University

15. Services & Miscellaneous Expenses: Non-Eligible • Costs of alcohol • Costs of entertainment, hospitality and gifts • Costs of membership in professional associations or societies • Costs related to professional training such as computer and language training • Costs involved in the preparation of teaching materials • Indirect costs of research (water, heat, light, cleaning, etc.) • Costs associated with regulatory compliance (ethical review, biosafety, radiation safety, environmental assessments) • Monthly parking fees • Sales taxes to which an exemption or rebate applies • Cost of regular clothing • Patenting expense • Costs of moving a lab Office of Research, Trent University

16. Travel Rates and Per Diem • To obtain preferred hotel accommodation visit http://www.travel.ubc.ca/Shared%20Documents/Canadian%20University%20Hotel%20Rate%20Program.xls • Trent’s per diem rates: Breakfast $ 7.30 Lunch $10.40 Dinner $18.80 Daily $36.50 Office of Research, Trent University