What is CTE? - From an EMIS viewpoint

1. What is CTE? - From an EMIS viewpoint Intended for the EMIS Professional who completes the EMIS/Career Tech work for your district Presented by: Teri Belt Miami Valley Career Technology Center EMIS Specialist 937.854.1285 www.mvctc.com

2. Career Technical Education

3. What is CTE? • CTE is an acronym for • Career Technical Education • When did Career Tech start? • In November, 1968 – a constitutional amendment was voted and approved by Ohio voters which provided the issuance of $100 million in bonds for vocational, technical and higher education. • What is the mission of Career Technical Education in Ohio? • The Ohio Career Technical and Adult Education mission is to provide quality programs and services to meet the lifelong career education need of Ohio’s youth and adults. The system creates, maintains and empowers the workforce of today and tomorrow and is critical to the economic future of Ohio.

4. The Numbers • In FY2010 • 129,679 • the number of students in Career Tech Education in Ohio • 80,000 • Enrolled as Junior or Seniors • 91 • the number of JVSD/CTPD’s in Ohio • 98.55% • 2010 Graduation Rate for CTE students in Ohio • Source: FY2010 CTE Fact Sheet

5. What is a Workforce Development Program? • Curriculum that combines academics and concentrated study in specific career fields and prepares students for college and careers. • There are 16 Career Fields: Agricultural and Environmental Systems Arts and Communication Business and Administrative Services Construction Technologies Engineering and Science Technologies Education and Training Government and Public Administration Finance Health Science Hospitality and Tourism Human Services Information Technology Law and Public Safety Manufacturing Technologies Marketing Transportation Systems

6. 2010 Career Field Enrollment • Agricultural and Environmental Systems . . .. . . . . 24,891 • Business and Administrative Services . . . . . .. . . . . 24,111 • Information Technology . . . . . . . . . . . . . . . . . . . 11,433 • Health Science . . . . . . . . . . . . . . . . . . . . . . . . . . 10,695 • Manufacturing Technologies . . . . . . . . . .. . . . . . . 10,248 • Construction Technologies. . . . . . . . . . . . . . . . . . . 9,590 • Engineering and Science Technologies . . . . . . . . . . 7,821 • Transportation Systems. . . . . . . . . . . . . . . . . . . . . . 7,268 • Marketing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6,971 • Human Services . . . . . . . . . . . . . . . . . . . . . . . . . . . 6,350 • Arts and Communications. . . . . . . . . . . . . . . . . . . . 6,095 • Education and Training . . . . . . . . . . . . . . . . . . . . . 5,169 • Hospitality and Tourism. . . . . . . . . . . . . . . . . . . . . 3,850 • Law and Public Safety. . . . . . . . . . . . . . . . . . . . . . . 2,511 • Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1,012 • Government and Public Administration . . . . . . . . . . . 0

7. What is a Tech Prep Program • Tech Prep is Career Tech • Tech Prep is a combination of college prep/articulated academics and advanced career tech education with the goal of a seamless, nonduplicative transition from high school to postsecondary education. • In FY 2009, all locals were required to implement a minimum of one state-approved program of study of their choice. • All new programs to be implemented in FY 2010 and thereafter, submission of a program of study will be required as part of the State Application for Approval of Secondary Career-Technical Education Programs (CTE-26), which is required for state weighted funding of secondary CTE programs.

8. ODE has set a goal that by 2013 all CTE Programs will transition curriculum to meet Tech Prep standards. • This goal aligns the Perkins IV Tech Prep indicators of performance legislation to the State of Ohio indicators of performance. • The state will develop a phase-in plan that will ensure that existing programs transition to POS and that 100 percent of state-approved secondary CTE programs have a state-approved program of study in FY 2013. • Postsecondary recipients will be required to develop/review/revise POS in collaboration with their secondary partner(s) following the same schedule as the secondary recipient.

9. What is CTE? • CTE Program Delivery • Ohio has over 650 individual secondary school districts and each must belong to one of the 91 CTPD’s under a formal agreement to offer CTE programs that meet state and federal requirements. • Programs may be offered at: • A central location (at a JVS/CTC) • Satellite programs • Middle school delivery • Compact/Comprehensive districts (43 in Ohio)

10. What is a CTPD? • Career Technical Planning District • Local education agency configuration (comprehensive, compact, contract or joint vocational school district) that meets the minimum requirements of law and subsequent standards to offer state sanctioned career-technical programming. • Ohio has 49 JVSD’s and 42 Comprehensive/Compact school districts. • The CTPD Plan and the school district membership of a CTPD must be approved by the State Board of Education.

11. What is a CTPD? • CTPD Name (and IRN) • MIAMI VALLEY CAREER TECHNOLOGY JVSD CTPD (200073) • CTPD Lead School District (and IRN) • Miami Valley Career Technology Joint Vocational SD (051284) • CTPD Member School Districts • Students in these school districts may enroll in career-technical education (CTE) programs in the CTPD. Data reported by all member school districts with CTE workforce development programs that are approved and funded by the Ohio Department of Education are combined to calculate the CTPD performance results. Ansonia Local SD Arcanum Butler Local SD Bethel Local SD Brookville Local SD Carlisle Local SD Eaton Community City SD Franklin Monroe Local SD Huber Heights City SD Jefferson Township Local SD Miami East Local SD Miami Valley Career Technology JVSD Miamisburg City SD Milton-Union Exempted Village Mississinawa Valley Local SD National Trail Local SD New Lebanon Local SD Northmont City SD Northridge Local SD Preble Shawnee Local SD Tipp City Exempted Village SD Tri-County North Local SD Tri-Village Local SD Trotwood-Madison City SD Twin Valley Community Local SD Valley View Local SD Vandalia-Butler City SD Versailles Exempted Village SD West Carrollton City SD

12. MVCTC CTPD Map

13. CTPD Portal • ODE Website

14. What is a CTPD? • Role of the CTPD • The Career Technical Planning District: • Ensure students are offered a wide variety of programs • Act as fiscal agent for federal funding • Report student achievement/data • Guidance to member districts planning/implementation of CTE programs • How is CTE funded? • Federal • In 2008, Ohio received an estimated $45 million from Perkins Basic State Grant and $4 million from Tech Prep • Funds allocated throughout Ohio: • 79% to secondary, 21% to postsecondary • State • FY09 Foundation per student was $5,732 • Additional weighted (.57%) funding based on program enrollment

15. What is a CTE-26?

16. What is a CTE-26? An Application for Preliminary Approval to the Ohio Department of Education for a Career Technical Program/Workforce Development program. • Complete application when: • A new program is started • Subject codes change for a program • ODE Transition may be available • Building has changed for a program • If you were not funded the prior year but want to offer the program for funding • Significant changes to a program • Moving to meet Tech Prep standards • Five-year program approval has expired • Program design must meet Administrative Rule criteria • Who should complete the CTE-26? • The person(s) who best understand the curriculum • Usually an administrator/teacher team

17. What is a CTE-26? Page One of the CTE-26 Application It is important for the EMIS Coordinator to have copies of all CTE-26/POS Applications.

18. What is a CTE-26? • Page 1 of the CTE-26 is used for: • Proper EMIS reporting of course elements • Career Field • Career Pathway • Area of Concentration • Proper EMIS reporting of Building/District information for the program • IRN • Contact information for district personnel • Tech Prep Information • Consortium ID for EMIS reporting

19. Page 2 of the CTE-26 includes: • Course Hours • Subject Code • Course Type • Also can see what courses need to be correlated to the program • District and CTPD Superintendent Signatures • Information of where/how to mail

20. What is a POS? • Not what you are thinking…. • Program of Study • Is a collaboration between the district, CTPD and college specified in the POS • Based on a career pathway identified as one of Ohio’s career fields • Identifies required/recommended/elective academic and technical coursework • Identifies articulated/dual enrollment credit opportunities for students • Identifies industry/state credential opportunities

21. What is a POS?

22. What is a POS? • The Program of Study is used: • To identify CTE College Credit courses • This element is important to the Performance Report • To identify elective, required courses • Contact information for reference • The Program of Study Assurance Page is used: • Agreed assurances and guidelines • Signatures of district, CTPD, college, and Tech Prep Consortium

23. What is the CTE-26 Approval Letter? • This is a communication from ODE as to the status of your CTE-26 Application. • May include: • Agreed changes to application • Approved Application number • ODE CTE Consultant contact information

24. What is the CTE-26 Approval Letter? Hint: Keep a copy with your CTE-26 Application/POS for future reference

25. CTE EMIS Elements • Where/what are the CTE elements? • What tools or resources should I use? • Where do I find information, or who do I get it from?

26. What are CTE Elements? • Course Master CTE Elements • Hours of Instruction • Use CTE-26 to determine • EMIS Location IRN • Used for Satellite Bldg IRN • EMIS Subject Code • Use CTE-26 to determine or EMIS Manual, Appendix C • EMIS Subject Area for Credit • Use CTE-26 to determine or EMIS Manual, Appendix C • CORE Subject Area • Your home districts will love you if you mark for all classes… • CTE College Credit • Use POS to determine • Curriculum Type • Use CTE-26 to determine • Delivery Method • Most usually FF (Face to Face) • Student Population • Most usually RG (Regular)

27. What are the CTE Elements? • Student Memberships/CTSO (Program Codes) • Career Technical Student Organization • Examples: • BPA – Business Professionals of America • FFA – formerly Future Farmers of America • Skills USA – formerly VICA • Information on student Program Codes • EMIS Manual, Appendix E, pgs. 14 – 16 • EMIS Manual, Chapter Two, Student Program Record (GQ) • Record is reported in EMIS at “K” and “N”

28. Student Memberships/CTSO • Single Parent (Performance Indicator) • Report this element for any student who is participating in a Career Technical program and is: • Married parent - male or female • Single parent - male or female • Single pregnant student • Use program code 305010 – CTE Single Parent Subgroup • Record is reported in EMIS at “K” and “N” • Additional information can be found: • FY11 EMIS Manual, Appendix E, pg. 15 • FY 2011 CTE EMIS Manual, Section 3

29. Career Technical Program Codes Student Program Code Oct (K) Yearend (N) • Career Assessment 305003 √ • Work Experience & Career Exploration Program (WECEP) 305007 √ √ • Jobs for Ohio’s Graduates (JOG) 305008 √ √ • CTE Single Parent Subgroup 305010 √ √ • Business Professional of America (BPA) 410001 √ • DECA 410002 √ • FFA 410003 √ • Family, Career and Community Leaders of America (FCCLA) 410004 √ • Technology Student Association (TSA) 410005 √ • SkillsUSA 410006 √ • Future Educators of America (FEA) 410007 √

30. What are CTE Elements? • CTE Program Area (NEW) • New Terminology for 2011 • Program Area Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. One of the 16 Career Fields. • Tools to utilize: • CTE-26, page 1, Career Field • EMIS Manual, Chapter 2, pgs. 88 – 91 • EMIS Manual, Chapter 4, pgs 26 – 30 • FY11 Career Technical (CTE) Technical Assessment System Matrix • FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document

31. What are CTE Elements? • CTE Program of Concentration (NEW) • New Terminology for 2011 • Program of Concentration Definition: • The primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator. Specific career pathway within the career field. • Concentrator Definition: • A student who has completed a minimum of 50% of the high school credits allowed for a single career and technical education (CTE) workforce development program, and has enrolled for additional credit at the secondary level. • Tools to utilize: • CTE-26, page 1, Career Pathway • EMIS Manual, Chapter 2, pgs. 88 – 91 • EMIS Manual, Chapter 4, pgs 26 – 30 • FY11 Career Technical (CTE) Technical Assessment System Matrix • FY11 CTE Secondary Workforce Development Career Field, CTE/Tech Prep Program, CTE Subject – Crosswalk document

32. Where are CTE Elements? • Tech Prep Completer Element • New for FY11 • Indicates a student completed a Tech Prep Program • Element is reported at Yearend only • Option “N” may be used for students who are enrolled in a Tech Prep program but have not met the completer requirements.

33. What are CTE Elements? • Definition of a Tech Prep Completer • Complete the secondary part of the Program of Study. • Earning a proficient level defined minimally as a “C” or better in technical coursework that includes the approved Ohio Career Field Technical Content Standards; • And meeting the Ohio graduation requirements as defined by the Ohio Core legislation. • Complete coursework eligible for articulated credit as determined by the postsecondary institution and defined in the signed articulation agreement. Minimum standard for eligibility is a “C.” • Complete applicable technical assessments. • Successfully pass applicable Ohio Technical Competency Assessment; and/or • A state-recognized industry assessment

34. What are CTE Elements? • Definition of a Tech Prep Completer – con’t • Complete a postsecondary-approved assessment indicating the student is college ready in English and mathematics. ACT/SAT or COMPASS/Accuplacer may be considered as an indicator for college placement. These scores reflect a minimum benchmark of readiness for the first college-level course in English or mathematics. The ACT/COMPASS benchmarks are: • English • ACT of 18 or higher (or an equivalent SAT) • COMPASS of 69 or higher • Mathematics • ACT of 22 or higher for Algebra (or an equivalent SAT) • COMPASS of 65 or higher

35. How do I find out who is a Tech Prep Completer? • Guidance Office • Program Supervisor • Program Instructor • Program Transmittal Forms for Postsecondary partnership

36. NEW EMIS ELEMENT • CTE Tech Prep Consortium Mapping Record (DC) • Not part of mapping classes • Reported at Year End “N”, used to match each Tech Prep Program with the Tech Prep Consortium for that individual program • Use CTE 26/POS to verify

37. What are CTE Elements? • Technical Skill Attainment • This information is based on the accurate reporting of CTE Technical Assessments • The Student Assessment Record (GY) is required to assess any secondary student who is in the last class of a series of career technical classes. These students are considered Concentrators. • Testing is typically referred to as WebXam, tests are administered through Ohio State University • Test results are uploaded from OSU to your ITC, ITC downloads results to your database – it is your responsibility to verify • Reported in Year End and March • Information about this element can be found: • FY 2011 Career-Technical (CTE) Technical Assessment System Matrix • FY11 EMIS Manual, Chapter 2, pgs. 135 – 141 • FY 2011 CTE EMIS Manual, Section 3

38. What are CTE Elements? • The CTE Industry Assessment Record (GU) are industry, technical or state licensing assessments developed by industry associations. Students may take assessments during or after completion of the CTE Program. • Examples: STNA, NCCER, Cosmetology License, EMT Basic • May be reported during N or D. • Reference information may be found: • EMIS FY11 Manual, pgs. 141 - 144 • FY 2011 Career Technical Education (CTE) Technical Assessments Matrix • FY 2011 CTE EMIS Manual, Section 3

39. What are CTE Elements? • Mapped Local Classroom Record (CM) • This process should be used when: • Only used for CTE classes • One instructor teaches same students • Classes must have same: Subject Code Employee Id Curriculum Delivery Method Educational Option Student Population • Only Semester or Year classes are eligible for mapping • Types of Mapping • Map two classes from same semester • Map first and second semester classes together • Combination mapping

41. What are CTE Elements? • Types of Mapping • Combination Mapping • necessary to combine two first semester classes into one class, also combine two second semester classes into one class, and then map the combined classes into a single all year class

42. What are CTE Elements? • Tips for Mapping • First Column (Mapped From) • Usually has the Second Semester Class • Each student that is reported in the “From” local classroom code will be removed from this class and moved into the “To” local classroom code • This class “disappears” – the students are moved to the “TO” class.

43. What are CTE Elements? • Tips for Mapping • Second Column (Mapped To) • Usually First Semester class • Can be used multiple times • This will be the class that appears on your CTE Agg report • DO NOT use the same course in the From and To Columns– it will cause the course to disappear altogether • Reference Information: • Use EMIS Manual, Chapter 3, pgs: 77-78 • FY 2011 CTE EMIS Reporting Manual, Section 3

44. What are CTE Elements? • Correlated Class Record (CV) • Used to indicate a relationship between CTE Program and: • Associated technical related class (V3) • Associated CBI V3 technical classes • Instructional support time for GRADS V3 • One or more classes can be correlated to a CTE program • No longer correlate (VA) Applied Academic courses to the CTE Program • Make sure to include the VA courses on CTE-26 • ODE has checks in place to verify these VA students are enrolled in a CTE Program (VN, VT, VC) • References: • FY2011 EMIS Manual, Chapter 3, pgs. 73- 76 • CTE-26/POS

46. CTE-26 Information for Correlation

47. CTE Reports in FISCWEB Reference: FY 2011 CTE Programming and EMIS Reporting Manual, Section 2

48. CTE Reports • These are reports ODE sends to districts • ITC’s load them to FISCWEB, allowing districts to view and: • Correct any missing/incorrect data • Use to verify CTPD member district data • Use to help determine CTE Program performance and accountability before it gets to the “Performance Report”

49. CTE Reports • October (K) Reporting • Sets your CTE classes for the year • Want to ensure there are no FATAL errors on any of the CTE FISCWEB reports • View all reports weekly – as new business rules are implemented throughout the reporting period • References: • Use your CTE-26 application/approval letter to ensure the course is being reported correctly • Use the FY11 EMIS Manual, Appendix I to ensure you have all reporting elements complete • Make sure all course mapping/correlations are complete

50. CTE Reports • FY11 October (K) Reporting Period – 10/15/2010 ― 1/21/2011 • FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT (TXT_2011K_STU_CTE_AGG) • A district-level report of teacher and career-technical course information, including (but not limited to) head count, FTEs, approval information and EMIS edit codes. • FY2011 CAREER-TECHNICAL EDUCATION COURSE LISTING AND EDIT REPORT TEACHER PAGE INDEX (TXT_2011K_STU_CTE_PAGE_INDEX) • Index for looking up teachers in the TXT_2011K_STU_CTE_AGG report. • Lists the pages on which teachers’ names appear; and indicates where errors appear. • FY2011 CAREER FIELD AND FUNDED PROGRAM REPORT (TXT_2011K_STU_CTE_CAREERFIELD) • A Career-Technical Planning District (CTPD)-level report of approved CTE courses in each building and district, by career field and by career-technical program, in CTPD. • Available to each CTPD school district that operates approved CTE courses. • CSV_2011K_STU_CTE • A district-level comma delimited file of individual student data for students enrolled in CTE courses. • File based on October (K) FY2011 Career-Technical Education Course Listing And Edit Report. • CSV file may be converted to a spreadsheet for review of individual student data; student names may be added locally for ease of review.