HKCAN Project

1. HKCAN Project : an overviewpresented by Lolita Kwok(Hong Kong Baptist University)JULAC-HKCAN Workgroup7th May, 2002

2. HKCAN Project History 1999 January • Lingnan University invited JULAC libraries to participate in a collaborative project

3. Objectives • Build a union Chinese name authority database for resource sharing purpose • Enhance efficiency and effectiveness in authority control work among HK libraries

4. Formation of Workgroup • Hong Kong Chinese Authority (Name) Workgroup (HKCAN) Workgroup formed (香港中文名稱規範工作小組)

5. Membership • The Chinese University of Hong Kong Library (Database host institution) • Hong Kong Baptist University • Hong Kong Institute of Education Library • Hong Kong Polytechnic University Library • Lingnan University Library (Convener) • University of Hong Kong Library • City University of Hong Kong (Observer)

6. Setup of HKCAN database Software 1999 November • Memorandum signed between National Central Library (Taiwan) and HKCAN • NCL agreed to share with HKCAN its authority control software and exchange records

7. HKCAN contracted a software vendor in Taiwan, Transmission Information System Co. Ltd. (TISC) to upgrade the NCL’s software • Software is web-based and supports multi-scripts • Record export format in CMARC or USMARC • Flip of main heading and equivalent heading

8. 2000 April • Training workshops organized for HKCAN member libraries Hardware 2000 March • Completed remote installation of the software at CUHK site

9. Record Structure • Exploring a MARC tag to store the equivalent heading 2000 May • Adopt 7xx model • Universally accepted standard • Field tag clearly defined in MARC 21 Format for Authority Data

10. Technical standards • AACR2, 2nd ed. (1998 rev.)-- Standard for creation of headings and references • MARC21 for Authority Data-- Creation of MARC records

11. 2001 May • Members approved “Authority Record Requirement” • Scope : personal names, corporate names, conference names and title authority records • 1xx main heading-- Authorized Chinese form • 7xx equivalent heading (repeatable)-- LC established heading / pinyin form

12. Sample record

13. Recent format proposal

14. Progress of the Project 2000 September – December • Members engaged in LC Pinyin Conversion Project 2001 January- • Members started to submit records to the Database • CUHK and HKBU records loaded to the Database

15. 2001 September • Hong Kong Polytechnic University records loaded 2001 November • Hong Kong Institute of Education records loaded 2002 January • City University records loaded

16. De-duplication work • Lingnan University and one full-time staff worked on duplicates removal • Discussion notes and De-duplication guidelines prepared 2001 September • HKCAN Project was recognized as a JULAC (Joint University Libraries Advisory Committee) product at the 3rd meeting of 2001

17. Statistics as of April 2002

18. LC record enhanced by HKCAN members 010 $an 81114057035 $a(DLC#)n 81114057a040 $aDLC$beng$cDLC$dNIC$dOCoLC$dHkCU$dHkCAN066 $c$1100 0 $a冰心,$d1900-400 0 $aBing-xin,$d1900-400 0 $wnne$aPing-hsin,$d1900-400 1 $wnnaa$aHsieh, Wan-ying,$d1902-400 1 $aXie, Wanying,$d1900-400 1 $a謝婉瑩,$d1900-400 1 $aXie, Bingxin,$d1900-400 1 $a謝冰心,$d1900-400 0 $aNanshi,$d1900-400 0 $a男士,$d1900-400 1 $aXie, Shuixin,$d1900-400 1 $aWu Xie, Wanying,$d1900-400 1 $a吳謝婉瑩,$d1900-400 1 $aHsieh, Wan-ying,$d1900-400 1 $aHsieh, Ping-hsin,$d1900-400 0 $aNan-shih,$d1900-400 1 $aHsieh, Shui-hsin,$d1900-400 1 $aWu Hsieh, Wan-ying,$d1900-400 0 $aBing Xin,$d1900-670 $aHer Spring water, 1922?670 $aChung-kuo hsien tai tso chia chuan l{232}ueh (中國現代作家傳略), 1979$b(Ping-hsin, b. 10/5/1900)670 $aBartels, W. Xie Bingxin, Leben und Werk in der Volksrepublik China, 1982:$bt.p. (Xie Bingxin) p. 10 (Bing xin; orig. name, Xie Wanying; also known as Xie Xinglang when young)670 $aThe photograph, 1992:$bt.p. (Bing Xin)670 $aHer 寄小讀者, 1983:$bt.p. (冰心)700 0 $aBingxin,$d1900-

19. Original record created by HKCAN members • 001000036387 • 003HkCU • 008971113n| acannaab| |a ana d • 035 $a(HkCU#)cu150065 • 040 $aHkCU$cHkCU • 066 $c$1 • 110 1 $a香港$b布政司辦公室.$b效率促進組 • 410 1 $aHong Kong.$bGovernment Secretariat.$bChief Secretary's Office.$bEfficiency Unit • 410 1 $a香港$b布政司署.$b布政司辦公室.$b效率促進組 • 410 2 $aChief Secretary's Office (Hong Kong).$bEfficiency Unit • 410 2 $aBu zheng si ban gong shi (Hong Kong).$bXiao lu cu jin zu • 410 2 $a布政司辦公室(香港)$b效率促進組 • 410 2 $aEfficiency Unit (Hong Kong) • 410 2 $aXiao lu cu jin zu (Hong Kong) • 410 2 $a效率促進組(香港) • 510 1 $wb$aHong Kong (China).$bChief Secretary for Administration's Office.$bEfficiency Unit • 510 1 $wb$a香港(中國)$b政務司司長辦公室.$b效率促進組 • 670 $aIts Code on access to information. Guidelines on interpretation and application, 1995:$b(Efficiency Unit, Government Secretariat) • 710 1 $aHong Kong.$bChief Secretary's Office.$bEfficiency Unit

20. Co-operation with China and Taiwan 2000 June • HKCAN Workgroup acquired data file of 250,000 authority records from National Library of China • Records in CN MARC format • Data mounted on the test site

21. 1999 November • Memorandum of co-operation signed with National Central Library (Taiwan) • Data exchange agreement • First batch of 20,000 authority records acquired • Records in CMARC format

22. Future Development Building a Dynamic Database • Member libraries contribute new records and update existing records Extending co-operation • Recruit New members from Local/Overseas

23. Thank you HKCAN website http://hkcan.ln.edu.hk