Governance Council Updates - Talent@Iowa, Diversity, Equity, and Inclusion, Talent Acquisition and Taleo Implementation

1. Agenda –February 8, 2018 • Governance Council Charge & Talent@Iowa Updates – Cheryl • Diversity, Equity, and Inclusion Updates – Candace and Nadine • Talent Acquisition and Taleo Implementation Updates- Angie and Keith • Talent Acquisition Input – Teresa

2. 21 Member Governance Talent@Iowa Council • Kevin Kregel, Associate Provost, Prov Office Admin* • Cheryl Reardon, Chief HR Officer Associate VP* • Jana Wessels, Associate VP, Health Care* • Chris Annicella, Director HR, Education • Dan Clay, Dean, College of Education • Elizabeth Conley, Behavioral Health Consultant • Laurie Croft, Clinical Associate Professor, Education • Raul Curto, Executive Associate Dean, CLAS • Nancy Fick, Director HR, CLAS • Suzanne Hilleman, Director HR, Athletics • Angie Johnson, Faculty HR Director, Provost Office • Jamie Jorgensen, Deputy General Counsel • Laura McLeran, Associate VP, Office of the President • Jennifer Modestou, Director, EOD • Mike Noel, Senior IT Director, AIS • Tonya Peeples, Associate Dean for Diversity, Engineering • Alan Reed, Professor and Chief Transplant & Hepatobiliary Surgery • Joni Troester, Assistant VP Total Rewards, UHR • Joe Wagner, Associate VP, Health Care Information Systems • Jan Waterhouse, Director HR, Engineering • Sherree Wilson, Associate Dean for Diversity & Cultural Affairs, UI Health Care The Governance Council provides oversight and guidance to ensure successful implementation of Talent@Iowa: • Representing stakeholder interests  • Providing input • Enhancing communications   • Promoting transparency * Exec Sponsor

3. Succession Planning Input Sessions Please plan to attend one of the following sessions to learn more about succession planning recommendations and to provide input into the process. • March 19, 1-2 pm • March 21, 4-5 pm • March 23, 9-10 am RSVP to Neda Barrett (neda-barrett@uiowa.edu)

4. Talent@Iowa Updates • Data Driven Decisions • Inactivity Rate POC Data Dashboard in review phase • Class/Comp • Proposed Spot Award increase to $150 is pending approval • Centralized leave management • One-third of the employees (non health care) are managed under this new service. • Scale up plans for remaining employees by summer 2018 • HR Lead Roundtable – 2nd meeting held Feb 1st • Payroll - Exploring IT System Enhancements for HR Transaction System

5. Diversity Equity and Inclusion Committee Co-chairs: Nadine Petty and Candace Peters Committee Members: Lori Berger, Diane Finnerty, Maria Bruno, Consuelo Garcia, Corinne Stanley, Bruce Drummond, Vanessa Steffen, Sarah Lobb, Tracy Peterson and Adam Potter Deliverables Committee Charge: Research and propose strategies and tools to acquire, promote and retain diverse faculty and staff

6. Phased Approach • Phase Two • Info Graphic • Committee Recommendations • Develop subcommittees where identified

7. UI Project Team Updates

8. Strategy – Attract, Engage, Recruit • We need to recruit and retain faculty and staff who possess the broad diversity essential to our missions. • To remain competitive in a knowledge based economy, the UI must attract and retain world class talent across all sectors. • Campus leaders have identified talent acquisition as their highest priority for HR enhancements. • New System (Taleo) and redesigned processes will create efficiencies, improve productivity and realize cost savings.

9. Attract • Focus: Outreach • Lead: Jan Waterhouse

10. Engage • Focus: Pipeline development • Lead: Wanda Malden

11. Recruit • Focus: Recruiter skill development • Lead: Keith Becker

12. IT – Taleo Implementation Project • Focus: Process redesign, technology implementation and tool integration • Lead: Keith Becker and Angie Bell • Core and Extended Teams

13. IT Project Updates Decisions to Date • Three track focus (Faculty, Health care, Staff) • Consolidation of Staff processes • Identification of Recruiter Role • Job Aggregator Purchase • External Marketing Contract

14. February’s Demo… What is it….. • Highlights initial decisions from Harmonizing step • Provides details on every stage of the new process plan • First time Taleo screens will be demonstrated When is it…. • February 21st – Kelch Conference Room, 1289 CBRB • February 22nd – IMU, Indiana Room 346 • Invitations and specific time information to come

15. Change ManagementGovernance Council February 8, 2018 Teresa Kulper and Blair Wagner

16. What is Change Management? A structured approach for achieving an objective involving people... • The process, tools, and techniques utilized to manage the human side of change and achieve the required outcome • A controlled process of moving people from a current state to a desired future state that helps to minimize setbacks and mitigate risks associated with adoption

17. The Lifecycle of Change Mountain of Unrealistic Expectations Effective change management: “Smooth” the change curve (move from navy to turquoise) • Manage expectations to realistic levels • Minimize the depth of the “Valley of Despair” • Minimize the time before benefits are realized • Maximize your chances of project success Anger Manage Expectations Decrease Duration Denial Ascent of Success Bargaining Awareness Understanding Acceptance Commitment Plateau of Unmet Dreams Acceptance Acceptance 5 Depression Valley of Despair

18. The Value of Change Management • Adds value by considering the human element along with systems and processes • Reduces risk of not delivering on original objectives • Assists people in transitioning to new processes and systems • Prepares us to operate in the new environment • Increases success rate and speed of adoption • Minimizes productivity declines during and after the change • Increases our capacity to change in the future

19. Governance Council Discussion • Break into groups of 4 people. • Select a facilitator and a scribe. • Capture answers to the questions (2-3 minutes per question). • Prepare to share with large group.

20. Discussion Questions General Project: A1 – What are you hearing about the project so far? A2 – What are the top 5 things we should look for to improve the likelihood of project success? Understanding & Engagement: B1 – What are the top 3 things you can do to help ensure the success of the project? B2 – What are the key issues that you want the core team to be aware of as the project moves forward? Communication: C1 – In your opinion, what are the most effective ways to communicate this type of change? C2 – How can we keep the communications interesting? C3 – What are the most important things we should remember about successful project communications (based on your experience)? Training: D1 – What training lessons have been learned from past initiatives?

21. Thank You! Email comments and suggestions to Teresa Kulper (Teresa-Kulper@uiowa.edu)