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AAPS Annual General Meeting

AAPS Annual General Meeting. October 25, 2005. Agenda. 1.0 Call Meeting to order – 12:05pm 2.0 Acceptance of Agenda 3.0 Adoption of Minutes of last Annual General Meeting 4.0 President’s Report – Susanne Schmiesing for Barbara Crocker 4.1 Volunteer Recognition

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AAPS Annual General Meeting

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  1. AAPS Annual General Meeting October 25, 2005

  2. Agenda 1.0 Call Meeting to order – 12:05pm 2.0 Acceptance of Agenda 3.0 Adoption of Minutes of last Annual General Meeting 4.0 President’s Report – Susanne Schmiesing for Barbara Crocker 4.1 Volunteer Recognition 5.0 Executive Director Update – David Harvey 5.1 Salaries 50th Percentile Mediation 5.2 Negotiations to Renew ACTE 5.3 3-Year Plan 6.0 Committee Reports 6.1 Advocacy Committee Report – Bernice Urbaniak 6.2 Communications Committee – Wendy Ma 6.3 Development & Education Committee – Request for Volunteers 7.0 Treasurer’s Report – Scott Wallace 7.1 Financial Statements 2004-2005 7.2 Reserve Funds 7.3 Proposed Budget for 2005-2006 7.4 Appointment of Auditor for 2005-2006 8.0 By-Law Changes – Richard Moore 9.0 Elections of Board for 2005/2006 – Michael Shepard 10.0 Other Business

  3. Acceptance of the Agenda • Motion required: • To adopt the agenda as presented.

  4. Adoption of the Minutes • Motion required adopting the minutes of the last AGM. • To adopt the minutes of the last fall annual general meeting of October 28, 2004.

  5. President’s Report • Susanne Schmiessing 1st VP on behalf of Barbara Crocker

  6. Volunteer Recognition AAPS would ask that the following people be recognized:

  7. Executive Director’s Report • Salaries Mediation Report • Negotiations Update • 3-Year Plan: Information Only

  8. 50th Percentile Mediation • The grievance • Mediation/Arbitration – Don Munroe • UBC proposal • AAPS counter-proposal • Agreed compensation methodology • Two implementation issues left • Meeting cancelled by CUPE walkout • Parties continuing hard work with optimism

  9. Negotiations Update • Exchange of proposals – July • Interests-based approach • Issues: • Housekeeping • Language Changes • Improvements & Money Issues • Scheduled 3 more days in the next few weeks • Special mandate?

  10. Three-year Plan: Background Information only at this time … • External Changes: • Growth of membership • Growth of UBC – more issues • Complexity of issues • UBC response on issues • Internal Changes • Staff vs. Volunteer administration • Workload: Need additional staff

  11. Three-year Plan: Service Needs • Advocacy • Issues handling • Legal contingency • Member Compensation • Salaries • Benefits • Classifications • Communications • Member Professional Development

  12. UBCFA 2800 members $1.2M budget 6 staff Free rent Fewer issues Less complexity AAPS 2150 members $0.560M budget 4 staff Rent $30,000 More issues Greater complexity Three-year Plan:Comparison to Faculty Association

  13. Draft Three-Year Plan:The Wish List • Add 2 more professional staff • Supplement contingency reserves • Set aside a minimum of $100k per year for prudent legal contingencies • Total additional requirements: • Member P.D. $60k • Legal contingency: $100k • 2 staff, benefits, etc.: $179k • Total: $339,000

  14. Three-year Plan: Dues Comparison

  15. Three-year Plan • The Board and I will bring forward to the Spring General Meeting a strategic plan for AAPS going forward into the next three years. • We are open to your input so please call or write to me or the Board in the next few months if you have ideas or concerns.

  16. Advocacy Committee Bernice Urbaniak, Chair The Year In Review: • 23 Resolved Issues • 3 Grievances Filed • 22 Active Files • Arbitrations & Appeals (3)

  17. Advocacy Committee Bernice Urbaniak, Chair Key Issues • Unreasonable expectation of the number of hours of work performed by AAPS members • Termination of probationary employees without performance evaluation • Issues around sick leave and long term disability • Personal harassment and bullying

  18. Advocacy Committee Bernice Urbaniak, Chair • If you need Advocacy assistance please contact any of the committee: • Anne-Marie Fenger • Robert Tudhope • Merry Meredith • Moya Waters • Randy Smith and • Angelina Dejarlais

  19. Communications CommitteeWendy Ma, Chair

  20. Development & EducationCommittee • Request for Volunteers • AAPS needs some volunteers who have an interest in assisting in developing improved professional development opportunities for members. • Please contact Petra Ormsby, David Harvey or any Board member after the meeting.

  21. Treasurer’s Report • Scott Wallace (and Shawn Swallow) • 2004 – 05 Audited Financial Statements • Motion to approve • Reserve Funds • 2005 – 06 Proposed Budget • Motion to approve • Appointment of Auditors for 2005 – 06 • Motion to approve

  22. 04 – 05 Budget & Actual Figures

  23. Reserve Funds Note: Legal Reserve should be $250,000 and should prudently allow for up to $100,000 per year of arbitration expenses

  24. Approval of 2004-05 Statements • Motion to approve the audited financial statements as submitted: • Be it resolved to approve the Association’s 2004-05 audited financial statements as presented. • Moved by Scott Wallace, Treasurer.

  25. Proposed Budget 2005-06

  26. Approval of 2005-06 Budget • Motion to approve the budget as submitted: • Be it resolved to accept the Association’s 2005-06 Budget as presented. • Moved by Scott Wallace, Treasurer.

  27. Appointment of Auditors • Motion to approve re-appointment of Goosen & Associates: • Be it resolved to appoint the firm of Goosen and Associates C.G.A. as the Association’s auditors for the 2005-06 fiscal year ending June 30, 2006. • Moved by Scott Wallace, Treasurer.

  28. By-Law Changes • Richard Moore, Board Secretary • Motion to move the budget to the Spring General Meeting • Motion to enable business to be conducted via e-mail in addition to campus mail

  29. Motion #1: Spring Budget Be it resolved to amend the Bylaws of the Association to move the presentation of the annual budget to the members at the Spring General Meeting by adding a new section to Article V which will become section 5 to read as follows: “The Executive Board shall present the annual budget to the members at the Spring General Meeting immediately preceding the start of AAPS’ fiscal year.”

  30. Motion #2: Communication Be it resolved to amend the Bylaws of the Association to enable e-mail correspondence as an additional medium for providing official notice to members by: a/ amending Article ll section 8 to read: “Mail means either campus mail or e-mail”; and b/ amending Article XVll to read: “Except as otherwise provided, a notice required to be given by these By-Laws is duly given to a member if it is mailed in the Campus Mail or is sent electronically via e-mail.”

  31. Board Elections • Michael Shepard will chair this portion of the meeting.

  32. As at October 3, 2005 the following AAPS Members have agreed to being nominated for the following Executive Board Positions. Slate of Candidates

  33. Other Business • Matters member wish to raise. • Adjournment

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