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Welcome to On-site Training

Welcome to On-site Training. High Level Agenda Topics. PARCC Computer-based and Paper-based Testing ; Administration Training for Test Coordinators Training on Accessibility Features and Accommodations Test Preparation for Student Readiness Resources and Support.

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Welcome to On-site Training

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  1. Welcome to On-site Training

  2. High Level Agenda Topics • PARCC Computer-based and Paper-based Testing; Administration Training for Test Coordinators • Training on Accessibility Features and Accommodations • Test Preparation for Student Readiness • Resources and Support

  3. Commonly used PARCC Acronyms *Note: District Test Coordinators will be referred to as LEA Test Coordinators throughout this presentation.

  4. 1. PARCC Computer-based and Paper-based Testing; Administration Training for Test Coordinators

  5. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedule, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  6. Introduction The purpose of this training is to guide Test Coordinators through the steps necessary to prepare, implement, and complete the PARCC Assessments for Computer-Based and Paper-based Testing. By the end of this training module, you will have a better understanding of: • PARCC’s most common acronyms; • Test schedule and testing times; • Administration tasks to be completed in the PearsonAccessnext system in order to begin the process for paper-base testing and prepare for computer-based testing; • Procedures to perform and security policies to follow when materials are received; • Security policies and protocols • Tasks to complete before, during, and after testing; and • Available resources and options to receive support.

  7. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  8. PBA Test Administration Flowchart Note: This diagram illustrates grade 6-8.

  9. EOY Test Administration Flowchart Note: This diagram illustrates grade 7 and high school.

  10. Test Schedule for Arkansas 2015Spring Testing Windows

  11. Guidelines for Administration Time Guidelines for Administration Time *Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test Coordinator Manual for each Unit Time.

  12. PBA Testing Times Table 1.1 Unit Guidelines and Schedule for Grades 3-5 Table 1.2 Unit Guidelines and Schedule for Grades 6-8

  13. PBA Testing Times Table 1.3 Unit Guidelines and Schedule for High School

  14. EOY Testing Times Table 1.1 Unit Guidelines and Schedule for Grades 3-5 Table 1.2 Unit Guidelines and Schedule for Grades 6-8 Table 1.3 Unit Guidelines and Schedule for High School

  15. Guidelines for Administration Time Guidelines for Administration Time (continued) • Provide all students with the entire amount of Unit Time • Once the Unit Testing Time has elapsed, the unit must end. • A student may be allowed an extended time accommodation only if listed in his or her IEP, 504 Plan, or EL Plan. • Refer to the TCM for state-specific procedures for students to follow after a student’s test has been submitted.

  16. Make-Up Testing Make-Up Testing • Students who are absent, become ill, or who can no longer test because of classroom, school, or technical interruptions during original units, may utilize make-up testing. • Make-up testing must be completed within the established testing window. • Test security and administration protocols apply. • School Test Coordinators will establish the make-up testing schedules for their schools. • Units may be taken out of order.

  17. Guidelines for Breaks Example EOY (ELA/L Administration): Breaks • Between units, scheduled breaks should occur. • During a unit, short “stand-and-stretch” breaks may be permitted at the discretion of the Test Administrator.

  18. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  19. PearsonAccessnext: State Responsibilities Steps Your State Will Perform to Prepare for PARCC Tests: • Import Organization Files – Complete • Initial User Files for District/School User Accounts – Complete • Import Organization Participation Files: PBA and EOY is complete • Student Registration Import - Complete Initial User Account File Organization File Student Registration File Organization Participation File PNP Import File Import prior to caching test content

  20. PearsonAccessnext: District and School Responsibilities Steps Your State, District, and School Test Coordinators Will Do to Prepare for PARCC Paper-based and Computer-based Tests*: • Verify and maintain Student Registration data. • Confirm paper-pencil and accommodated testing is set in Student Registration. • Import student’s Personal Needs Profile (PNP) information. • Create additional users accounts for district/school staff. * Check your state policy in the PARCC Test Coordinator Manual or Test Administrator Manual for the person responsible for completing the importing processes, including the Student Registration Import process. Organization Participation File PNP File Import Prior to Proctor Caching Organization File Import 9/1-10/17 Student Registration File Import: PBA now until 11/21; EYO now until 1/23

  21. PearsonAccessnext: District and School Responsibilities Steps Your School Test Coordinators Will Do to Prepare for PARCC Computer-Based Tests: • Create, manage, and edit test sessions. • Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccessnext. • Pre-cache test content. Information on how to complete these activities will be found in the PearsonAccessnext Training Module

  22. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  23. Initial Materials Order How Is an Initial Order Generated? • Through a Student Registration Import. • Each file must be imported by: • November 21stfor PBA test administration • January 23rdfor EOY test administration • Participation must be set to “Yes” for PBA and EOY.

  24. Missed Initial Order Submission Late Student Registration Submissions for Spring Assessments: Your state will upload the initial Student Registration file, but If you missed the deadline for the initial administration orders, follow these steps: Import a Student Registration Import File for students not yet registered.* Submit an order for additional test materials in PearsonAccessnextfor each participating school.

  25. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  26. Initial materials will be received 2 week prior to your district start date. Materials are packaged by school and shipped to the district office. Quantities, which include 5% overage per school, are derived from the information provided in the Student Registration File. Receiving Test Materials

  27. Test Coordinator Kit Resealable plastic bag (holds all materials) Paper Bands Pearson Scorable and Nonscorable Labels (in different colors) UPS Ground return labels for Scorableand Nonscorablematerials Pre-printed/pre-gridded Used Test Booklet Return School Header. Student ID Labels and Roster Return Instructions Sheet Shipping Carrier Return Instructions Packing List and Chain-of-Custody Form Test Coordinator Manuals Test Administrator Manuals Test Booklets Math Reference Sheets, Rulers, and Protractors, if applicable Large Print kits Read Aloud kits Contents of Initial Shipment

  28. Chain-of-Custody Forms • District Chain-of-Custody Form for Initial Shipment of Materials Form indicates: • A full list of materials within the district • Form and security numbers • Quantity sent • Delivery information for each secure test material • DTC and STC Sign-off for quantity received • School Chain-of-Custody Form indicates: • Security numbers for each secure test material • Student and Test Administrator assignment • Date and time for checked-out and checked-in of materials • District Chain-of-Custody Form for District Overage of Materials indicates: • Security numbers for each overage material • Date and signature lines for the DTC and STC • Computer-based Chain-of Custody Form

  29. Receiving, Documenting, and Storing Test Material • Upon Receipt of Test Materials, Test Coordinators should: • Remove the Packing List, Chain-of-Custody Form, and Test Coordinator Kit from Box 1. • Use the Computer-Based Chain-of-Custody Form to document all test manuals and paper-based accommodated test materials received. • Inventory materials immediately to verify that there is an adequate number for administration. • NOTE: Count through the shrink wrap only. Do not open shrink-wrapped packages until two school days before testing, and do not distribute materials before the first day of testing. • Order additional additional material, if necessary. • Keep all test materials in a centrally locked storage area, with limited access, until distributing them to the Test Administrators. • Remind Test Administrators that all test materials must be distributed only on test administration day and must be returned to secure storage immediately after testing.

  30. Documenting and Storing Test Material • Keep all boxes in which the test materials were delivered and use them to return Scorable and Nonscorable materials after testing is completed. • Report the following occurrences immediately to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (see the Test Coordinator Manual): • Non-receipt of any packages listed on the School Packing List • Discovery of a damaged test material • Discovery of missing or duplicate sequence numbers on any Test Booklets

  31. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and After Testing

  32. Steps to Order Additional Materials Orders Can Be Submitted by Users with the Following Roles*: • LEA/District Test Coordinator • School/Institution Test Coordinator *Note that an “add-on role” must be added for the user account to import files. An additional materials order is a three-step process on the Orders & Shipments page of PearsonAccessnext. • Verify the shipping information. • Enter a quantity. • Review and complete the ordering process.

  33. Key Information to Order Additional Materials Keep in mind when ordering additional material: • Do not submit additional orders prior to receiving your initial shipment of test materials. All test materials should be inventoried prior to any additional order. • Once an additional order is approved, allow 24-48 hours to process the order and 2-3 business days for the shipment to be delivered. • Test Booklets will be shipped in packs of 5. • Additional orders are packaged by school or district and shipped to district.

  34. Quantity Guideline for Additional Materials Additional Material Guidelines • Test Coordinator Manuals – 1 per School • Test Administrator Manuals – 1 per 25 students • School Header Sheet – 1 per grade/subject testing • Scorable Return Label – 1 per 25 students • Nonscorable Return labels – 1 per 25 students • UPS Return labels – 1 per 25 students • Paper Bands – 1 per 20 students • Math Reference Sheets – 1 per Math student

  35. Additional Materials Window 2015Spring Additional Order Windows: Please order at least 5 days prior to the test administration. It is the Test Coordinator’s responsibility to understand the additional order window.

  36. Administration Training for Test Coordinators • Introduction • Test Administrations, Schedules, and Testing Times • PearsonAccessnext, Organization Imports, User Accounts, and Student Registration • Generating an Initial Order of Materials • Management of Materials • Ordering Additional Materials • Tasks to Complete Before, During, and AfterTesting

  37. Tasks to Complete Before Testing • Three months before testing: • Ensure students are registered in PearsonAccessnext and resolve critical warnings/alerts. • If applicable, order paper-based accommodated test materials. • View applicable online training modules at http://parcc.pearson.com/tms. • Establish a testing schedule. Prepare for a Test Administration

  38. Tasks to Complete Before Testing • Six weeks before testing: • Prepare for accommodated test administrations. • Schedule practice tests and student tutorials (recommended). • Develop a security plan. • Develop a logistics plan. • Develop a training plan. • Meet with Technology Coordinators. Prepare for a Test Administration

  39. Tasks to Complete Before Testing (continued) • One month before testing: • Review the Test Coordinator Manual and recommended online training modules to prepare for Test Coordinator responsibilities. • Technology Coordinator Complete technology setup. • Work with your Technology Coordinator and review the Infrastructure Trial Guide. • Notify students and parents about the PARCC assessment and preparation tools. Prepare for a Test Administration (continued)

  40. Tasks to Complete Before Testing (continued) • Two weeks before testing: • Finalize the testing schedule. • Finalize the security, logistics, and training plan. • Sign the PARCC Security Agreement. • Update Student Registration. Prepare for a Test Administration (continued)

  41. Tasks to Complete Before Testing (continued) • One week before testing: • Meet with Technology Coordinators, Test Administrators, and Proctors. • Receive, document, and store materials. • Setup test sessions in PearsonAcccessnext. • Confirm Test Administrator accounts are active • Proctor Cache Operational Tests • Print Student Authorization Tickets and Seal Codes. • The day before testing: • Make final preparations. Prepare for a Test Administration (continued)

  42. Administer the PARCC Assessment: Test Coordinators Distribute test materials. Ensure Test Administrators have a computer or tablet available. Monitor test activity. Ensure accessibility features and accommodations are being applied to appropriate students. Create make-up tests in PearsonAccessnext and supervise make-up testing. Be available to Test Administrators and Proctors. Investigate security breaches and testing irregularities. Follow protocol for contaminated or damaged test materials, Safety Threats, and Severe Weather. Respond to all technology related issues. Collect materials from Test Administrators after each unit. Tasks to Complete During Testing

  43. During Testing: Security Breaches Monitoring and Reporting Security Breaches and Testing Irregularities • All instances of security breaches and testing irregularities must be reported to the School Test Coordinator, and subsequently, the LEA/District Test Coordinator, immediately. • The Form to Report a Testing Irregularity or Security Breach must be completed within two school days of the incident. * Check your state policy in the PARCC Test Coordinator Manual for state-specific requirements for reporting a Security Breach.

  44. During Testing: Contaminated & Damaged Materials Contaminated or damaged test materials must be replaced. After testing, the Test Coordinator must: • Place Student ID label on replacement document. • Record security barcode number of the damaged and new documents. • If possible, transcribe responses from contaminated test material into the replacement. If not, the student must be given a retake opportunity. • Destroy contaminated material according to local biohazards protocols. • Compile a list of contaminated/damaged Test Booklets and maintain the list for 3 years and notify your state.

  45. During Testing: Safety Threats and Severe Weather Create a Plan and Train Staff for Safety Threats and Severe Weather Test Administrators and Proctors must: • Note the time of the disruption. • Secure test materials as specified in your School Security Plan • Prepare students for the continuation of the unit and resume students’ tests. • Document the situation in writing. • Contact the office of student assessment. * Check your state policy in the PARCC Test Coordinator Manual for state-specific procedures for reporting Safety Threats and Severe Weather.

  46. After Testing the PARCC Assessment The day of testing: Collect materials. Ensure Test Sessions have been completed. Purge the cached test content. Tasks to Complete After Testing

  47. After Testing the PARCC Assessment (continued) One week after the final test unit: Organize and return test materials. Identify and mark specific test materials as “Do Not Score.” Complete a Post-Test Certification Form. Destroy/Shred used scratch paper, Mathematics Reference Sheets, Student Authorization Tickets, and Seal Codes. Recycle unused non-secure test material (after EOY). Keep records 3 years after testing. Within the final week of testing: Resolve critical warning/alerts in PearsonAccessnext Tasks to Complete After Testing Do Not Score

  48. Checklist to prepare materials for packing: ScorableTest Booklets contain a Student ID Label or hand-gridded student demographic data. School Header Sheets completed for each grade level and subject. Scorable Materials are packed in the boxes in which they were delivered. NonscorableMaterials are packed in the boxes in which they were delivered. Boxes are not overfilled. One return shipping label is placed on the top of each box. The sequence of boxes is indicated on each return shipping label. Note: if you are administering any computer-based testing with paper-based material (e.g., Large Print or Braille) you must follow these return packing guidelines. After Testing: Packing Materials

  49. Packing Scorable materials for Return Shipment: Place all materials in the shipping boxes. One school, per box. Do not combine two school’s test materials in one box. Once all materials are in boxes, indicate the sequence of boxes being returned for the school (e.g., Box 1 of 3, Box 2 of 3, and Box 3 of 3) on the return shipping label. Do not mix Scorable and Nonscorable materials in the same box. After Testing: Packing Scorables

  50. After Testing: Packing Scorables

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