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USPS : . PAYROLL FOLLOW-UP PROGRAMS. ITC BEGINNER PAYROLL TRAINING. MONDAY, SEPTEMBER 24, 2012 TUESDAY , SEPTEMBER 25 , 2012. NEWHIRE: New Hire Report. Ohio Department of Human Services requires any new employee be reported to them within 20 days of their date of hire.

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  1. USPS: PAYROLL FOLLOW-UP PROGRAMS

  2. ITC BEGINNER PAYROLL TRAINING • MONDAY, SEPTEMBER 24, 2012 • TUESDAY, SEPTEMBER 25, 2012

  3. NEWHIRE:New Hire Report • Ohio Department of Human Services requires any new employee be reported to them within 20 days of their date of hire. • USPSCN/BIOSCN, ODHS New Hire fields assist in this reporting requirement. • Produces a report listing all employees who should be reported and also the forms used to submit to ODHS.

  4. RETIRE/STRSREG:STRS Per Pay Reporting • STRS recently implemented a per pay reporting. • STRS requires this report be submitted within five working days from the pay date. • Run STRSREG once selecting NOT to create the tape file. Errors on reported on STRSERR.TXT. Verify information and re-run STRSREG opting to create the tape file.

  5. RETIRE/STRSREG:STRS Per Pay Reporting • Once the file is created the system internally flags the records included on the tape that will be submitted to STRS. • Run the STRS_SEND option to submit the information to STRS.

  6. BRDDIS:Board Distribution • Generates a worksheet that provides dollar amounts for the distribution of board paid deductions to the proper USAS accounts. • Creates a .batch file that can be used by the USAS program, AUTOPOST, to post the account information to the USAS side.

  7. BRDDIS:Board Distribution • Does not have to be run at any specific time in the payroll process because the program uses the history files. • Because board shares are paid through USAS warrant checks, BRDDIS needs to know what object code should be charged for a particular deduction.

  8. BRDDIS:Board Distribution -USAS account from which the employee is paid and substitutes the board object code provided in the USPSDAT/DEDNAM program. -If the employee is paid from an object code 100 and 139, the certified object code is used-200x. If the employee is paid from an object code between 140 and 169, the classified object code will be used.

  9. BRDDIS:Board Distribution -If the employee is paid from an object code of 17Xor19X, the other object codeis used to charge the board share.

  10. BRDDIS Example: Gross = $2247.43 Deductions- DEDHIS file 692 - $33.07 694 - $33.07 Pay Accounts - ACCHIS file 001 2421 111 0000 000000 005 00 000 432 2921 113 9000 000000 000 00 000

  11. BRDDIS Example (Continued): $2147.08 $ 100.35 ----------- $2247.43 Percentage Calculations: Acct. 1 - 2147.08/2247.43= 95.53% Acct. 2 - 100.35/2247.43= 4.47% --------- 100.00%

  12. BRDDIS Example: Distributions: 692 95.53% of $33.07 =$31.59 4.47% of $33.07 = $ 1.48 $33.07 Percentage Calculations: Acct. 1 - 2147.08/2247.43= 95.53% Acct. 2 - 100.35/2247.43= 4.47% 100.00%

  13. BRDDIS Example: Distributions: 694 95.53% of $33.07 = $31.59 4.47% of $33.07 = $ 1.48 $33.07 Percentage Calculations: Acct. 1 - 2147.08/2247.43= 95.53% Acct. 2 - 100.35/2247.43= 4.47% 100.00%

  14. LEVPRO:Leave Projection • Creates a posting file from which absences by be charged to the proper leave accounts. • Has the ability to charge out all leave benefits or specific ones. • Posting actually occurs when the USAS program AUTOPOST is run. • May be run at the district’s discretion. Keep in mind when the reduction of expenditure transactions should appear on the USAS accounts.

  15. LEVPRO Example: EXAMPLE 1: ATDSCN 1/2 Sick day Pay Account-ACCHIS file 001 2510 141 0000 000000 001 00 000 Daily Rate -PAYHIS file $270.663 .5 X 270.663 = $135.33

  16. LEVPRO Example: EXAMPLE 2: ATDSCN 1/2 Sick day Pay Account-ACCHIS file 001 2510 141 0000 000000 001 00 000 001 2420 141 0000 000000 001 00 000 $1353.32 $1353.31 = $2706.63

  17. LEVPRO Example : EXAMPLE 2 (continued): Daily Rate -PAYHIS file $270.663 .5 X 270.663 = $135.33 Calculation of Percentages: Acct. 1 1353.32/2706.63 = 50% Acct. 2 1353.31/2706.63 = 50%

  18. LEVPRO Example : EXAMPLE 2 (continued): Distributions: Acct. 1 50% of 135.33 = $66.66 Acct. 2 50% of 135.33 = $67.67 -------- $135.33