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DEFINING “ DISASTER”

This comprehensive guide outlines the concept of disaster in three levels: Incident, Emergency, and Disaster. Each level varies in severity and required response, highlighting the importance of a trained, hand-picked Disaster Response Team and up-to-date disaster plans. It emphasizes the necessity of communication with emergency responders and administrators, as well as the importance of preservation planning for library services and collections. The document advocates for proactive measures, collaboration, and clear definitions to enhance readiness and recovery in the face of potential disasters.

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DEFINING “ DISASTER”

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  1. DEFINING “DISASTER” June 2007 ASEE ELD James Van Fleet

  2. What are we talking about? • Your Disaster Response Team is hand-picked, trained and ready • Your Plan is up-to-date • Your building is surveyed • Your closet is stocked with supplies • YOUR MISSION IS CLEAR . . .

  3. Three Levels of Disaster • INCIDENT • EMERGENCY • DISASTER

  4. INCIDENTS • Small, ~1--25 items affected • Single trained staff member can respond, without outside assistance or resources • Sometimes more instructive than destructive

  5. Vandals Strike

  6. Leaky air handling unit

  7. EMERGENCIES • May require emergency responders! • ~25--100 items affected • Usually require more than one staff member, working over several days • May require outside resources for long-term recovery

  8. Leaking roof drain

  9. air drying

  10. shelf shifting

  11. Sandbags for “flood control”

  12. DISASTERS • WILL REQUIRE immediate contact with emergency responders • Affect more than ~100 items from collections, affect building, services • Require the attention of most members of the Disaster Response and Recovery Team, over several days / weeks • Require outside resources for recovery

  13. water filtration line

  14. chlorine stains (and fumes)

  15. A librarian’s nightmare

  16. Munters dries us out

  17. We prefer to call it . . . “Preservation Planning” Which we need to define better • for our own staff and administrators • when we are dealing with anyone outside the library, or library community • and especially when we are dealing with agencies outside of the university.

  18. Defining Our Role • Insurance • Campus-wide Emergency? • Regional Disaster? • Continued provision of services • Preservation

  19. Insurance • Make sure the Insurance company has a copy of your Disaster / Preservation Plan • Make sure campus administrators know your building is the most valuable one on campus!

  20. Campus-wide Emergency • Make sure you have staff members in the loop • Establish communication with emergency responders (put on your neon green hats!) • Work with the decision makers

  21. Regional Disaster • Establish communication, through university channels, with emergency responders, FEMA, Red Cross • Contact your emergency supply / service vendors • Cross your fingers and wait your turn

  22. Continued provision of services • A server off-site may “preserve” your library services and collections better than any disaster response • Be a part of the campus-wide plan for communicating with the university community

  23. Defining Preservation • Its NOT about people, its all about things (call them infrastructure) – buildings and collections • It requires planning, support, and trained and dedicated staff • It can happen before, during and after a disaster, if we are allowed to do our job

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