Office of Sponsored Programs Georgia Institute of Technology ADVANCE Interdisciplinary Workshop April 19, 2005

1. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Interdisciplinary WorkshopApril 19, 2005 Michelle J. Clark, Program Manager Research Administration, Communication, Training & Technology Jilda D. Garton, Associate Vice Provost for Research & General Manager of GTRC Charlie Liotta, Vice Provost for Research & Dean of Graduate Studies

2. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop

3. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • FY04 Research: $341,610,208 • Up from FY03 • Review this information on the Research link off of the GaTech homepage.

4. Awards by College FY04

5. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Issues • Cost Model for Research in Colleges and Universities • OMB Circulars • Facilities & Administrative Costs • Cost Sharing • Compliance Costs (“unfunded mandates”) • Effort Reporting • Trust from “the People” • Conflict of Interest • Role of Commercialization in Academe • Politicization of Instruction and Research • Role of Foreign Nationals • Obligations (Deliverables) • Ongoing tensions (sponsor expectations) • Federal Government • Industry • Deadline Management • Signature Authority

6. Sources of Funds • Grants and Contracts • Federal Government • Other Governments • Foundations • Industry • Philanthropy • Individual Donors • Unrestricted Gifts from Foundations or Industry

7. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Gifts Vs. Grants • Gifts to the Foundation - No Terms and Conditions - No Deliverables - No IP Terms (IP owned by GTRC per policy) • Research Agreement - Any Government Award - Terms and Conditions - Deliverables - IP Terms (collaborative effort may result in joint ownership)

8. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • First Steps to Finding Funding… • Gather Information • Pilot Data • Document the Need • Find a Sponsor • Determine the funding priorities and applicant eligibility

9. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Find Funding • Beginning the Proposal Process • Culture • Style • Interest

10. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Find Funding • Funding Databases (COS, Grants.gov, etc.) • Research News (a GaTech publication) • Associations • Agencies • Foundation Center • Association of American Universities • Chronicle of Higher Education • AASCU • Conferences • Program Officers • Colleagues • Networking…Networking…Networking…

11. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Show me the money • Federal, State, & Local Government • Private Foundations (note: Development Office) • Industry • Foreign Governments (note: Export Control)

12. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • OSP Web Site • http://www.osp.gatech.edu

13. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Association of American Universities • http://www.aau.edu

14. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • The American Association of State Colleges & Universities • http://www.aascu.org • GRC = Grants Resource Center • Grantline for news and analysis • Publications for bulletins, deadlines & reports • Events for meetings and workshop info • Federal Scene for agency links and legislative review • Private Sector for foundation info • Search for Funding Searches

15. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop

16. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop

17. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop

18. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop

19. ReACTT Research Administration, Communication, Training & Technology • Community of Science

20. ReACTT Research Administration, Communication, Training & Technology • Community of Science • URL: • http://www.cos.com • Searchable • Funding Database • Expertise Database • Federal Register • Commerce Business Daily • Funding News & Funding Alerts

21. ReACTT Research Administration, Communication, Training & Technology • Community of Science (COS) Funding Opportunities

22. ReACTT Research Administration, Communication, Training & TechnologyDatabase Searches • Conducting a Funding Search

23. Search Results Program Announcement Click here to go to the program announcement Click here to go to the sponsor announcement (note: not always available)

24. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Submitting a Proposal

25. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Submissions via GTRC • Awardee: • Georgia Tech Research Corporation • Submission for GTRI • Awardee Organization: • Georgia Tech Applied Research Corporation

26. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Working with A Contracting Officer • Notify them of upcoming deadlines and include the RFP or Program Announcement • Route budget and institutional commitments early (follow up with project description) • Don’t wait to the last minute 

27. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Limited Submission (a.k.a. Restricted Programs) • Only a set number of proposals accepted on behalf of the institution. (Sometime it even refers to subawards, too) • Contact your Contracting Officer and Kathy Mims in Dr. Liotta’s office. • Kathy will coordinate things if others are submitting to the same soliciation than an on-campus review is necessary • GT will conduct a peer review to decied which proposal(s) will go forward on behalf of the insitituion.

28. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Things to consider • Purpose and priorities • Eligibility and Restrictions • Deadlines • Financial Information • Application and review • Recent funding activity

29. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Reviewers • Clear Statement of Work • Clearly stated hypotheses • Frank discussions (pitfalls and experience) • Realistic time tables • Thorough literature review • Realistic budget and justification

30. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Reviewers – Asked to Do? • Write a summary and give a score • Significance – is it important • Approach – methods appropriate • Innovation – is it original • Investigator – well qualified • Environment – institutional help?

31. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Keys to success • Persistence • Request reviewers’ comments • Revise applications • Send to similar agencies • Plan • Stay in touch • Rejection – it isn’t personal!

33. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Who can be a PI? • Assistant Professors • Associate Professors • Professors • Approval of Chair for a person with General Faculty Status

34. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Large Institutional Intitatives • How do I get plugged into one? • Network—Network—Network • Example: Recent NSF Ethics for Graduate Students. • Other Advice for submitting one? • Give yourself enough time!

35. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Campus Research Awards • Outstanding Doctoral Thesis Advisor (5 years) • Outstanding Achievement in Research Program Development (3 years) • Outstanding Faculty Research Author (5 years) • Outstanding Faculty Leadership for the Development of Graduate Research Assistants (3 years)

36. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • How can GT help with these types of proposals? • Find out who on campus has submitted (or reviewed) similar proposal(s) before to share best practices • Office of Sponsored Programs • Training • Website - Tools & Forms online • Contracting Officer • Department and College may have resources to support proposal development • Ask Chair or Dean for support • OSP offers workshops and seminars for specific programs including NIH and NSF

37. Coming Soon • NSF Career Award Panel • May 26 • 9:30-11:00 • Van Leer 218 • Get Advice from People with Experience! • Past Recipients • Reviewers

38. Office of Sponsored ProgramsGeorgia Institute of TechnologyADVANCE Workshop • Any additional advice for folks submitting to large interdisciplinary proposals?