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Kronos Leave Reporting and Tracking

This session covers the importance of accurate coding in Kronos for leave reporting and tracking. Managers and timekeepers will learn about current and new pay codes, how to use them correctly, and implications for payroll and HR functions. Topics include FMLA leave tracking, disciplinary actions, and examples of proper code usage. Attendees will engage in a Q&A session and a practical exercise, "It Could Happen on Your Shift," to enhance understanding and retention. Ensure compliance and reduce costly payroll errors through proper coding.

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Kronos Leave Reporting and Tracking

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Presentation Transcript

  1. Kronos Leave Reporting and Tracking Introduction to New codes for Managers and time-keepers

  2. AGENDA • Coding and Why it Matters • Current Pay Codes and Comments • Introduction to New Codes and Comments • Examples of Proper Code Use • Questions and Answers • “It Could Happen on Your Shift” Exercise

  3. Coding and Why it Matters Payroll Functions HR Functions • Bureau of Workers’ Compensation • FMLA Leave Tracking • Disciplinary Action • Administrative Hearings and Public Records Requests • Ensure leave time is appropriately paid • Proper coding eliminates payroll corrections which are costly to the University

  4. FMLA Sick Leave Pending • Replaces Pending Comment • FMLA Vacation Pending • Replaces Pending Comment • FMLA Personal Leave Pending • Replaces Pending Comment • FMLA Unpaid Pending • Replaces Pending Comment • Workers’ Compensation Unpaid • Replaces Excused Absence and comment Workers’ Compensation NEW CODES

  5. Unscheduled • Replaces Unexcused, Not Pre-Approved, Not Approved • AWOL-Late Call • Replaces Unexcused, Not Pre-Approved, Not Approved • AWOL-No Call/No Show • Replaces Unexcused, Not Pre-Approved, Not Approved • Pre-approved • No Change • On-the-job injury • No Change • Workers’ Compensation • No Change Comments that Coincide with New Codes

  6. Example 1 - Barb calls in sick. She meets departmental call-in requirements. - She does not have FMLA nor has she indicated that the time she is taking is FMLA qualifying. Pay Code=SICK Comment=UNSCHEDULED

  7. Example 2 - Jan is on an approved FMLA. - She calls in the day of her shift citing FMLA. However, she calls in late in violation of departmental policy. Pay Code= FMLASICK Comment=AWOL- LATE CALL

  8. Example 3 - Clarissa is injured at work. - She has filed a workers’ compensation claim. - She has opted not to use her accrued leave time. - She wants to take the time off as unpaid. Pay Code: WORKERS’ COMPENSATION UNPAID Comment: WORKERS’ COMPENSATION

  9. QUESTIONS?

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