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Enhancing FY14 Budgeting: Streamlined Programme-Level Funding and Flexibility

The FY14 budgeting process focuses on optimizing the allocation of unallocated funds within programmes, primarily through sponsorship and unrestricted grants. It emphasizes maintaining a structured Programme-Projects framework while promoting flexibility in fund allocation. The need for streamlined methodologies, reduced bureaucratic processes, and the importance of annual cash flow adjustments are underscored. By preserving project-level accountability and ensuring that programme-level budgeting supports multi-year planning, organizations can enhance project execution and adapt to fiscal needs effectively.

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Enhancing FY14 Budgeting: Streamlined Programme-Level Funding and Flexibility

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  1. Discussion toward FY14 Budgeting Process Programme-level Multi-Year Funding Commitment

  2. Scope • The funds which have no specific donor restrictions on project allocation under the same Programme • Mainly Sponsorship • But not limited, e.g., PNS general funding which has no donor restrictions. • Grants (Gov’t, Multi, PNS) are out of scope

  3. Background • When LEAP was introduced, Programme-Projects structure started. (previously it was Project-its components) • Methodologies of Programme/Project Planning/Designing and Management became well organized. • Programme/Project Financial System became complicated • Budget files, PBAS entries, C/F and Project Core and Logframe Financial Report became 5 times • But, Donor restriction (mainly SP) is not changed • If same Programme, it seems that many SOs have flexibility of fund allocation among Projects Not changing Programme-Projects structure in Development theory and accountability-level, change to Programme-level Commitment as one figure

  4. Pre-conditions & Directions • Pre-conditions • No design changes on IT systems such as • MyPBAS DB • SunSystem • Horizon • LEAP Budget Template • Project Core & Logframe Financial Report Template • No structure change on Programme and Project • Directions • Simplify, Reduce not-value-added work • Keep project-level accountability • Ensure the concept of Multi-Year Planning & Budgeting in Programme • Ensure more flexibility of annual cashflow and budget reallocation among projects under the same programme

  5. Key PBAS Activities

  6. Example Revised CY Budget

  7. 1st year in MyPBAS & C/F SO enter based on the agreed PDD/MY Budget at Programme-level NO enter based on the Revised CY Budget for CY, and agreed PDD/MY Budget for future years at Project-level

  8. 3-year in MyPBAS Project A (SMP) Project B This is real balance at Programme-level

  9. PCFR and NO CF Explanation Forms SunSystem Actual Revised CY Budget = NO Approved Request in MyPBAS = LEAP Budget Template (revised CY)

  10. New Year-End Entry • Transfer a part of SMP income to other projects to cover YTD Actuals • Transfer $130 from Project A(SMP) to Project B through A9/Project number • Sep-30 transaction (one time)

  11. Pros and Cons

  12. Feedback Q) In lifecycle, how many % is acceptable overspent?

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