February 6, 2013 Robin Harrington, Specialist Workforce and Economic Development Division

1. CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE Sector Navigator RFA Bidder’s Conference February 6, 2013 Robin Harrington, Specialist Workforce and Economic Development Division California Community Colleges Chancellor’s Office http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx 1 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

2. Bidder’s Workshop Overview • Format of Bidder’s Conference • ● Muting of Participants • ● Overview of RFA Instructions, Terms & Conditions • ● Questions & Answers • ● Clarification Questions: • Abigail Sifrit • asifrit@cccco.edu 2 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

3. B. Program Overview Mission Statement for SB 1402 (Lieu) Economic and Workforce Development Program  Authorized an additional 5 years 3 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

4. C. Categories for Which Funding is Available Funding Package ● Statewide Sector Consolidated Center grant – $172,500 ● Statewide Strategic Initiative Hubs – $50,000 ● Knowledge Communities & Advisory Committees – $150,000 RFA Identification: 13-151-001 Advanced Manufacturing Sector 13-151-002 Advanced Transportation & Renewables Sector 13-151-003 Energy (Efficiency) & Utilities Sector 13-151-004 Health Sector 13-151-005 Life Sciences/Biotech Sector 13-151-006 Information & Communication Technologies (ICT)/ Digital Media Sector 13-151-007 Global Trade & Logistics Sector 13-151-008 Agriculture, Water, & Environmental Technologies Sector 13-151-009 Retail/Hospitality/Tourism ‘Learn and Earn’ Sector 13-151-010 Small Business Sector 4 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

5. D. Eligibility ● Only California Community College districts are eligible to apply. ● Only those applicants that have a Sector Navigator identified may apply. ● In order to be eligible for funding an application must meet a minimum score of75 points. 5 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

6. Sector Navigator (Key Talent) ● Only those applicants that have the Sector Navigator identified may apply. ● The Chancellor’s Office reserves the right to review and approve the Sector Navigator selection within the application. ● At the discretion of the Chancellor’s Office, an interview may be required with the key talent prior to final selection. ● The Sector Navigator role is a key talent role for the system and is expected to be minimally 80% of a position. However, the RFA gives the flexibility to fund up to a 100%. For this reason no individual can hold more than one key talent role for the system. ● The Chancellor’s Office reserves the right to evaluate the Sector Navigator by using feedback from Quality of Service Measures using a CCCCO-provided evaluation instrument. 6 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

7. E. Performance Period ● July 1, 2013 to June 30, 2014 is the performance period of this grant. ● No extensions will be granted for this funding. ● Application may be renewed for an additional four years depending upon successful completion of required outcomes and availability of funding. ● Year One of the performance period will be considered a time for setting up accountability structures by the Chancellor’s Office and grantees. ● By the end of Year Two, for those grants renewed, the Chancellor’s Office reserves the right to offer for competitive bid those grantees at the bottom quartile (25%) of performers. 7 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

8. F. RFA Clarification If any ambiguity, conflict, discrepancy, omission, or other error in this RFA is discovered, immediately notify the Chancellor’s Office of the error and request a written modification or clarification of the document. A clarifying addendum will be given to all parties who have obtained the RFA, without divulging the source of the request. Insofar as practical, the Chancellor’s Office will give such notice to other interested parties, but the Chancellor’s Office shall not be responsible for failure to do so. Contact person for these Instructions and/or RFA Specification is:   Abigail Sifrit (916) 322-4285 asifrit@cccco.edu 8 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

9. G. Application Format & Instructions ● Follow the format and sequence instructions (in order to receive the highest possible score). ● To avoid being disqualified application format instructions must be followed, all questions answered, and all data supplied. ● The RFA Specification and Appendix B forms will be used as tools. ● Computer facsimiles of the forms in Appendix B may be used, but under no circumstance may the language on these forms be altered. Any application using altered language on the forms may be disqualified. ● Grant applications are scored based on a maximum of 100 points as indicated on the table to the right. ● A minimum averaged score of 75 points must be obtained within the reading process in order to be considered for funding. 9 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

10. G. Application Format & Instructions (Cont.) All narrative sections of the application must have 1” margins, single- or double-spaced, and 12 pt. Arial font. All narratives have a page limit. ● Face Sheet ● Cover Letter ● Contact Page ● Application Abstract (One page) ● Table of Contents ● Need (5 pages, 10 points) ● Response to Need (12 pages, 10 points) 10 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

11. G. Application Format & Instructions (Cont.) ● Workplan (30 points) ► Objectives ► Activities ► Timelines ► Responsible Persons ► Performance Outcomes ► Funding Source ► Metric Number 11 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

12. G. Application Format & Instructions (Cont.) ● Application Budget Summary/Application Budget Detail Sheet (10 points) ► Application Budget Detail Sheets ► Application Budget Summary ► Indirect Administrative Costs ► Travel ► Sector Navigator Fund Allocation 12 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

13. G. Application Format & Instructions (Cont.) ● Project Management Plan (7 pages, 20 points) ● Dissemination (1 page, 5 points) ● Overall Feasibility of the Project (15 points) ● Application Procedures 13 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

14. H. Rejection of Application ● Application is not received by 5 p.m. on Monday, March 18, 2013 at sectornavigator@cccco.edu ● Application is sent to wrong e-mail address ● Application is sent in multiple e-mails ● Application has the wrong RFA Grant Number (anywhere in the application) ● Application is missing any of the required components: ► Cover Letter ► Contact Page ► Application Abstract ► Table of Contents ► Need ► Response to Need ► Annual Workplan ► Application Budget Summary ► Application Budget Detail Sheets ► Out-of-State Travel Request (if applicable) ► Project Management ► Dissemination ● Key Talent (Sector Navigator) has not been determined ● Key Talent (Sector Navigator) does not meet 80% time requirement ● Narratives exceed maximum page limit ● Application Budget Detail or the Budget Summary Sheet exceed the total allocation ● Dollar-for-dollar match is not met ($322, 500 minimum) if all funding is requested since the hub allocation requires no match 14 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

15. I. Calendar of Key & Reporting Dates 15 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

16. Request for Applications Specification RFA Specification RFA Title: Sector Navigator Package Grant Funding Source: SB 1402 – Economic and Workforce Development Program Funding Period: July 1, 2013 through June 30, 2014 Total Funds Available: $372,500 Statewide Sector Consolidated Center grant – $172,500 Statewide Strategic Initiative Hubs – $50,000 Knowledge Communities and Advisory Committees – $150,000 Required Match: $322,500 Number of Awards: 10 (one per industry sector) ● Background ● Need ● Response to Need ● Objectives ● Project Management Plan ● Reporting Requirements ► Year-to-Date Expenditure and Progress Report ► Accountability Reporting ● Reference Materials ● Terms and Conditions 16 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

17. Appendix ALegal Terms and Conditions ● Article I, Program-Specific Legal Terms and Conditions ► Cost and Payments ► Budget Changes ► Application Amendment Requests ► Reporting ● Article II, Standard Legal Terms and Conditions 17 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

18. Appendix BApplication Forms ● Application Checklist Sector Navigator Package ● Contact Page ● Annual Workplan ● Application Budget Summary ● Application Budget Detail Sheet ● Application Budget Detail Sheet - Match ● Application Budget Detail Sheet (Format Example) 18 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

19. Appendix CGuidelines, Definitions and Allowable Expenditures ● Determining Allowable Costs ● Permissive Activities ● Matching Costs ● OMB Circular A-110 ● Consolidation of Regional Submission 19 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students

20. Appendix DCommon Metrics and Accountability Measures ● Background ● ARCDC 2.0 Framework ● Measures 20 California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students